Tender

ENU Student Accommodation Cleaning Lot 1

EDINBURGH NAPIER UNIVERSITY

This public procurement record has 1 release in its history.

Tender

23 Oct 2025 at 15:56

Summary of the contracting process

The procurement process is led by Edinburgh Napier University, seeking services for "ENU Student Accommodation Cleaning Lot 1" in the accommodation and window cleaning industry category. This tender is currently in the tender stage and requests services to be provided specifically at Bainfield and Orwell Terrace student accommodations, located in Edinburgh, UK. The tender utilises an open procurement method with a deadline for submissions set for 25th November 2025 by 12:00 noon. The contract period is scheduled to commence on 1st March 2026 and conclude on 1st June 2028, with potential extensions. Key requirements include professional risk indemnity and public liability insurance, each up to GBP 10 million, emphasising the necessity for quality service provision and pricing (quality 60%, price 40%).

This tender presents a significant opportunity for businesses specialising in cleaning and building services, particularly those with expertise in large-scale and high-standard accommodation cleaning projects. Companies with robust insurance coverages, established systems for electronic submissions, invoicing, and payments stand to benefit. Furthermore, the open procedure allows access to various service providers, enhancing competitive offerings and potential collaborations. This contract offers growth potential, especially for those capable of leveraging high-quality cleaning services and innovative solutions to meet Edinburgh Napier University's high standards and contractual requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

ENU Student Accommodation Cleaning Lot 1

Notice Description

ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The services include Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.

Lot Information

Lot 1

ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The Service includes Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.

Renewal: ENU reserves the right to extend the Contract for a further 2 years (2 single 12 month extensions).

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d2d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067973-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20254 months ago
Submission Deadline
25 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2026 - 1 Jun 2028 2-3 years
Recurrence
Autumn 2027, unless extensions are utilized. If they are, further notices would be published in Autumn 2028 or Autumn 2029.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
EDINBURGH NAPIER UNIVERSITY
Contact Name
Steph Buchanan
Contact Email
s.buchanan2@napier.ac.uk
Contact Phone
+44 1314552983

Buyer Location

Locality
EDINBURGH
Postcode
EH11 4BN
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Sighthill/Gorgie
Westminster Constituency
Edinburgh South West

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05d2d9-2025-10-23T16:56:27+01:00",
    "date": "2025-10-23T16:56:27+01:00",
    "ocid": "ocds-h6vhtk-05d2d9",
    "description": "Bidders confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Professional Risk Indemnity: GBP5M Employer's (Compulsory) Liability: GBP10M Public Liability: GBP10M The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30042. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:813840)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-05d2d9",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ENU Student Accommodation Cleaning Lot 1",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90911000",
            "description": "Accommodation, building and window cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The services include Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.",
        "lots": [
            {
                "id": "1",
                "description": "ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The Service includes Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00Z",
                    "endDate": "2028-06-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "ENU reserves the right to extend the Contract for a further 2 years (2 single 12 month extensions)."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911100",
                        "description": "Accommodation cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Bainfield Student Accommodation Orwell Terrace Student Accommodation"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-11-25T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-11-25T12:30:00Z"
        },
        "bidOpening": {
            "date": "2025-11-25T12:30:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Autumn 2027, unless extensions are utilized. If they are, further notices would be published in Autumn 2028 or Autumn 2029."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-11897",
            "name": "Edinburgh Napier University",
            "identifier": {
                "legalName": "Edinburgh Napier University"
            },
            "address": {
                "streetAddress": "Sighthill Campus, 9 Sighthill Court",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH11 4BN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Steph Buchanan",
                "telephone": "+44 1314552983",
                "email": "s.buchanan2@napier.ac.uk",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.napier.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-8442",
            "name": "Edinburgh Sheriff Court & Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court & Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-11897",
        "name": "Edinburgh Napier University"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000813840"
        }
    ],
    "language": "en"
}