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CSW - Electoral Printing (2026)

Coventry City Council

This public procurement record has 3 releases in its history.

Award

25 Mar 2026 at 13:06

UK7 - Contract Details Notice
Award

06 Jan 2026 at 15:31

UK6 - Contract Award Notice
Tender

24 Oct 2025 at 15:34

UK4 - Tender Notice
Summary of the contracting process

The procurement process led by Coventry City Council in collaboration with Solihull Metropolitan Borough Council focuses on the supply of electoral printing and associated services for the year 2026. This contract targets the printing industry and involves specialised services like personalisation and direct mailing, catering to a legally prescribed context. The procurement for this process was undertaken using an open procedure, covering two lots: elections and annual canvass with weekly print requirements. Located in the West Midlands region of the United Kingdom, specifically Coventry and Solihull, the procurement stages have transitioned from tender to award, with contracts signed on 24th February 2026. The contracts are valued at a gross amount of £2,982,000 each and will be active until February 2030.

The tender offers substantial opportunities for businesses within the printing services sector, particularly those capable of handling electoral forms and large-scale printing demands. Facilities & Corporate Solutions Limited and Civica Election Services Limited have been appointed as suppliers for Lot 1 and Lot 2 respectively. This procurement facilitates growth for both SMEs and large enterprises by securing crucial government contracts. Businesses equipped with capabilities in quality assurance, project management, and business continuity stand to gain from these services. The framework agreement structure ensures that successful bidders can benefit from ongoing engagement with local authorities in the regions specified, thereby enhancing business growth prospects.

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Notice Information

Notice Title

CSW - Electoral Printing (2026)

Notice Description

Coventry City Council led on a joint tender with Solihull Metropolitan Borough Council for the supply of electoral printing and associated services, this includes personalisation and direct mailing. This is seen as a specialist market with the majority of context being prescribed by law. The tender is split into 2 lots and we have appointed 1 supplier per lot: Lot 1 - Elections Lot 2 - Annual canvass and weekly print

Lot Information

Elections

For Local Elections, Parliamentary Elections, Police and Crime Commissioner, Combined Authority and other elections - poll cards with maps, absent voter cards and unoccupied property poll cards, ballot papers, large print ballot papers, braille ballot papers and absent voter packs

Annual canvass, annual postal vote re-application and weekly print

Register of Electors annual canvass printing, annual postal vote re-application process and weekly print requirements to meet statutory requirements

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d395
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027315-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

79810000 - Printing services

Notice Value(s)

Tender Value
£2,485,000 £1M-£10M
Lots Value
£2,485,000 £1M-£10M
Awards Value
£2,485,000 £1M-£10M
Contracts Value
£2,485,000 £1M-£10M

Notice Dates

Publication Date
25 Mar 20265 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
Not specified
Award Date
19 Dec 20258 months ago
Contract Period
24 Feb 2026 - 23 Feb 2030 4-5 years
Recurrence
2029-10-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry City Council
Additional Buyers

Solihull Metropolitan Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5RR
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG32 Solihull, TLG33 Coventry
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
2
Supplier Names

CIVICA ELECTION SERVICES LIMITED

FACILITIES & CORPORATE SOLUTIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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