Planning

Soft Facilities Management - Soft market testing

BRISTOL CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

28 Oct 2025 at 11:16

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bristol City Council is in the planning stage of a public procurement process titled "Soft Facilities Management - Soft market testing," focusing on service delivery across cleaning, security, and sanitation. This pre-tender activity is aimed at examining the current market's capacity to meet the Council's facilities management needs through a soft market engagement. Interested parties are encouraged to submit a Soft Market Engagement form before the deadline on 6th November 2025 to be considered for potential future procurement opportunities. The procurement value is estimated at £20,000,000 to £24,000,000, and services will be required mainly in the Bristol area, under the UKK11 region. The contract is expected to commence on 1st July 2026 and run until the end of June 2030.

This tender presents significant opportunities for businesses specialising in facilities management, particularly those offering innovative practices, sustainable solutions, and competitive pricing models. Companies with capabilities in cleaning, security services, and facility sanitation are well-suited to compete. Engaging in this soft market testing can enable businesses to demonstrate their expertise, align their services with public sector demands, and position themselves for future government contracts with Bristol City Council. Participating in such engagements can also provide valuable insights into upcoming trends and requirements, aiding in strategic growth and competitive advantage in the public service sector.

How relevant is this notice?

Notice Information

Notice Title

Soft Facilities Management - Soft market testing

Notice Description

Bristol City Council (BCC) is seeking to define the most efficient and cost-effective method for its soft facilities management across its estate The purpose of this engagement is to assess the market's capacity to meet Bristol City Council's facilities management needs, gather supplier insights, and inform future delivery strategies. The council is committed to delivering high-quality services while ensuring value for money and sustainability. The ask of the market is to provide information across cleaning, security, pest control, cash and valuables in transit, and window cleaning services on the following aspects: - Innovative practices - Value Delivery in Contracts - Pricing Models - Market Capacity - Resource Allocation - Sustainability Practices Further information around this soft market engagement can be found in the Soft Market Engagement form that is attached to the ProContract Project, a link can be found in this notice. The deadline for submitting your Soft Market Engagement form is 12:00 on 6th November 2025. Please note, the duration / value of the contract is still TBC. The information provided may change on the basis of market engagement.

Planning Information

Bristol City Council is seeking engagement from the market by way of submitting a Soft Market Engagement form via ProContract. https://procontract.due-north.com/Advert?advertId=bd3917a3-e6b3-f011-813a-005056b64545 The Council may choose to have 1 to 1 meetings where information submitted needs clarifying. The Council does not commit to any route to market as a result of this market engagement process, and reserves the right to cancel the project in its entirety.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d502
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068868-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

79710000 - Security services

90910000 - Cleaning services

90920000 - Facility related sanitation services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20251 months ago
Submission Deadline
Not specified
Future Notice Date
6 Nov 2025Expired
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Not specified
Contact Email
tom.lynes@bristol.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK11 Bristol, City of
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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