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Collegiate Trust Cleaning Tender

THE COLLEGIATE TRUST

This public procurement record has 2 releases in its history.

Award

27 Nov 2025 at 21:11

UK6 - Contract Award Notice
Tender

28 Oct 2025 at 16:53

UK4 - Tender Notice
Summary of the contracting process

The Collegiate Trust, a public authority operating as a sub-central government entity, has completed the contracting process for its cleaning services in six schools across Croydon, Crawley, and surrounding areas. The title of this procurement is the "Collegiate Trust Cleaning Tender" and encompasses the school cleaning services industry. This contract, commencing on 20th December 2025, will run initially for three years, with the option for a two-year extension, contingent upon performance. The contract is awarded in two lots, each covering different sets of schools, with an overall projected turnover of approximately £2,490,000. The procurement method used was an open, competitive flexible procedure, prompted by the premature end of a prior contract, necessitating an accelerated timeline. Potential suppliers were required to electronically submit their bids by 18th November 2025, with the award process concluding by 26th November 2025.

This tender presents substantial opportunities for growth, particularly for businesses specializing in comprehensive school cleaning services. With an anticipated turnover exceeding £2 million over three years, the contract offers financial stability and a potentially extended tenure based on qualitative and financial performance. The procurement process encourages the participation of capable SMEs, ensuring diversity in supplier competition. Companies adept at forming effective client partnerships and those with a track record of delivering exceptional service will find this tender particularly lucrative. The requirement for termly and annual reviews, along with the flexibility afforded by optional tenure extensions, makes it a compelling opportunity for businesses aiming to expand their public sector service portfolio.

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Notice Information

Notice Title

Collegiate Trust Cleaning Tender

Notice Description

The Collegiate Trust is a family of schools that exists to improve education in Croydon, Crawley and the surrounding areas for children and young people up to the age of 19. The Trust is tendering their cleaning services in 6 schools in two lots of three schools each with a contract start date of 20th December 2025 and is for an initial three-year term ending on 31st December 2028. Lot 1 Riddlesdown Collegiate Secondary, Quest Secondary, Quest Primary (T/O PS570,000 per annum) Lot 2 Woodcote Secondary, Courtwood Primary, Kenley Primary (T/O PS260,000 per annum) There is a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There is an option for a further two years of tenure beyond this date by mutual agreement and the extension is based on qualitative and financial performance. The current contract with Purgo in 6 schools has ended prematurely and the start date of the new contract is the 20th of December 2025. As a result of the challenging timelines, the Trust is using an accelerated competitive flexible process. In this section we include all of the relevant information you will need to prepare your tender response. Some of the LGPS Pensions and the ability to achieve admitted body status with Croydon Pensions is essential. The Collegiate Trust is looking for a professional cleaning contractor to deliver an excellent level of service throughout the year on all campuses. A working partnership will be essential to support the Trust's requirement to reduce operating costs moving forward. The projected turnover for the three-year initial term of the contract is expected to be circa PS2,490,000 for both lots. Should the Trust not be convinced of this they reserve the right to revert to an 'insourced' solution or post no award for some or all of the schools.

Lot Information

1

One large secondary, 2 primaries

Renewal: The contract may be extended for up to two years based on customer satisfaction and mutual agreement.

Lot 2

One secondary and 2 primaries

Renewal: The contract may be extended for up to two years based on customer satisfaction and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d5ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077901-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,486,727 £1M-£10M
Lots Value
£2,486,727 £1M-£10M
Awards Value
£3,525,122 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Nov 20259 months ago
Submission Deadline
18 Nov 2025Expired
Future Notice Date
Not specified
Award Date
26 Nov 20259 months ago
Contract Period
20 Dec 2025 - 19 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COLLEGIATE TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PURLEY
Postcode
CR8 1EX
Postcode Area
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI62 Croydon
Local Authority
Croydon
Electoral Ward
Purley Oaks & Riddlesdown
Westminster Constituency
Croydon South

Supplier Information

Number of Suppliers
2
Supplier Names

Atlas FM Ltd t/a Atlas Education

Birkin Cleaning Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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