Tender

Forensics Case Management System

GREATER MANCHESTER COMBINED AUTHORITY

This public procurement record has 4 releases in its history.

TenderUpdate

11 Dec 2025 at 16:30

Tender

11 Dec 2025 at 16:25

Planning

10 Dec 2025 at 10:21

Planning

04 Nov 2025 at 15:05

Summary of the contracting process

Greater Manchester Combined Authority, acting as the Contracting Authority for Greater Manchester Police, is in the process of an active tender for a Replacement Forensics Case Management System. This procurement is aimed at appointing an innovative service provider to deliver an integrated solution for managing forensic workflows, replacing the current dual system setup. The procurement is being conducted via an open procedure with services classified under software packages and IT services. The submission deadline for tenders is 12th January 2026, and the enquiry period ends on 30th December 2025. The total forecasted contract value is £5,875,000 (gross). Contract execution is intended to commence on 1st June 2026, with a potential extension option included over a maximum period until 2033.

This tender presents a significant opportunity for businesses specialising in IT consultancy, software development, and forensic technology. Given the procurement's focus on integrated solutions, firms with a track record of delivering comprehensive case management systems would be well-positioned to compete. The strong emphasis on quality (70%) over price (30%) in the evaluation criteria favours businesses that can demonstrate high-quality solutions and innovation in forensic case management. Additionally, firms that can manage the intricacies of digital and physical forensics within a unified platform will find this tender particularly advantageous for business growth.

How relevant is this notice?

Notice Information

Notice Title

Forensics Case Management System

Notice Description

Greater Manchester Combined Authority ("The Authority"), as the Contracting Authority for Greater Manchester Police ("GMP") is seeking to appoint a dynamic, innovative, single service provider for the provision of a Replacement Forensics Case Management System. GMP currently use two standalone Case Management Systems (CMS) to manage forensic workloads for Digital Forensics and Physical Forensics, respectively. The replacement solution should be an integrated system for the management of all aspects of the forensic case management process.

Lot Information

Lot 1

Renewal: 3 years (2 years plus 1 year)

Planning Information

Prior to any procurement process, GMP is undertaking a period of market engagement. Interested parties will be invited to express an interest in this engagement and complete a short questionnaire, which will allow GMP to better understand the current market and assist the Authority in the development of the final specification and most appropriate route to market. Expressions of interest, and requests to complete the questionnaire can be made by contacting Chris Garner via email at christopher.garner@gmp.police.uk. Clarifications may also be sought via the same address. Please quote reference A1220 on all correspondence. There may be scope for a number of 1-2-1 sessions with interested parties, dependant on the content and information gathered during this engagement. It should be noted that tender documents have not yet been issued for this contract. The full specification will be made available at that start of any formal procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05da0e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082190-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20252 weeks ago
Submission Deadline
12 Jan 20262 weeks to go
Future Notice Date
12 Dec 2025Expired
Award Date
Not specified
Contract Period
31 May 2026 - 11 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREATER MANCHESTER COMBINED AUTHORITY
Contact Name
Chris Garner
Contact Email
christopher.garner@gmp.police.uk
Contact Phone
Not specified

Buyer Location

Locality
MANCHESTER
Postcode
M1 6EU
Post Town
Manchester
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD3 Greater Manchester

Local Authority
Manchester
Electoral Ward
Deansgate
Westminster Constituency
Manchester Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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