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ACE Contract Cleaning Services

University Of Edinburgh

This public procurement record has 2 releases in its history.

Tender

20 Aug 2026 at 16:04

Tender Notice
Planning

05 Nov 2025 at 12:02

Planning Notice
Summary of the contracting process

The University of Edinburgh is procuring cleaning services for its Accommodation, Catering and Events operation across Edinburgh. The requirement covers student accommodation, lease-end cleaning, weekly cleaning that cannot be delivered in-house, commercial cleaning including hotels, and quick-turnaround cleaning after overnight stays. The proposed framework has three service areas: lease-end cleaning, including carpet and upholstery work; commercial cleaning; and DOMUS cleaning of multiple tenement-style properties across the city. Work is carried out in accommodation rooms, hotels and other university-related premises. DOMUS properties typically contain one to seven bedrooms, a kitchen and shared bathrooms, with access sometimes requiring several flights of stairs and parking often limited. Community benefits apply to the requirement.

The process has reached tender: the buyer invited offers through a selective competitive procedure with negotiation, using a framework agreement. Electronic submissions were required in English, with bids valid for 180 days. The tender deadline was 21 September 2026 at 12:00. The second stage was scheduled to invite candidates on 12 October 2026, with successive reduction and no negotiation necessary at that stage. The estimated total value is £2,180,085.28 excluding any lot-specific breakdown. Each lot has a 1,080-day contract period and two optional one-year extensions. Lot 1 may appoint up to eight suppliers, Lot 2 up to three and Lot 3 up to two. Evaluation is 60% technical quality and 40% price. The framework may include up to 13 participants.

This opportunity suits established commercial cleaning contractors able to mobilise flexible teams across a multi-site Edinburgh estate and manage sharp seasonal peaks. Lot 1 requires capacity for approximately 5,817 rooms cleaned from June to September and 4,698 rooms in September alone, including specialist carpet and upholstery cleaning. Lot 3 requires 24-hour turnaround across multiple properties, with approximately 885 rooms cleaned between May and September; suppliers need reliable same-day logistics, staff availability and the ability to work in tenement buildings with restricted parking and stair access. Bidders must provide named staff and qualifications, at least two years of accounts, and minimum annual turnover of £140,000 for Lot 1 or £85,000 for either Lot 2 or Lot 3. Required insurance includes public liability of £2 million, employers’ liability of £10 million and product liability of £5 million.

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Notice Information

Notice Title

ACE Contract Cleaning Services

Notice Description

The University of Edinburgh's Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. To support this and attract sufficient competition for all requirements, the University is proposing a lotted framework. Proposed lots are; Lot 1: Lease End Cleaning (Including Specialist Cleaning) - Covers all planned and reactive lease end cleans and allows for specialist cleaning (Including carpet and Upholstery) Maximum 8 suppliers . Lot 1 will require the cleaning of approximately 5817 rooms from June to September and 4698 in September only. Lot 2: Commercial Cleaning - Covers all commercial cleaning. Cleaning on this lot includes hotels and therefore has different requirements to Lots 1 and 3, including the standard. Maximum 3 suppliers. The number of rooms to be cleaned will depend on bookings received. Lot 3: DOMUS Cleaning*: This is a separate lot due to the 24-hour turnaround requirement and the need to service multiple properties across the city within the same day. Properties are typically tenement-style flats (1-7 bedrooms) with a kitchen and shared bathroom(s). Access may involve multiple stair flights, with flats located from ground to fourth floor, and parking is often limited.2 suppliers. Lot 3 will require 885 rooms to be cleaned between May and September (based on 65% occupancy level)

Lot Information

Lease End Cleaning (Including Specialist Cleaning)

The University of Edinburgh's Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. Lot 1: Lease End Cleaning (Including Specialist Cleaning) - Covers all planned and reactive lease end cleans and allows for specialist cleaning (Including carpet and Upholstery) Maximum 8 suppliers . Lot 1 will require the cleaning of approximately 5817 rooms from June to September and 4698 in September only. Note, these are indicative figures.

Options: There will be two optional 1 year extensions to be taken at the Universities discretion. The tender documentation will include an option to modify the contract during its term to add additional, similar cleaning services required by the University (for example, carpet cleaning and upholstery cleaning), where these fall within the scope of the contract. Any such modification would be made in accordance with the contract terms and applicable procurement rules.

Renewal: There will be two optional 1 year extensions to be taken at the Universities discretion.

Commercial Cleaning

The University of Edinburgh's Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. Lot 2: Commercial Cleaning - Covers all commercial cleaning. Cleaning on this lot includes hotels and therefore has different requirements to Lots 1 and 3, including the standard. Maximum 3 suppliers. The number of rooms to be cleaned will depend on bookings received.

Options: There will be two optional 1 year extensions to be taken at the Universities discretion.

Renewal: There will be two optional 1 year extensions to be taken at the Universities discretion.

DOMUS Cleaning

The University of Edinburgh's Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. Lot 3: DOMUS Cleaning*: This is a separate lot due to the 24-hour turnaround requirement and the need to service multiple properties across the city within the same day. Properties are typically tenement-style flats (1-7 bedrooms) with a kitchen and shared bathroom(s). Access may involve multiple stair flights, with flats located from ground to fourth floor, and parking is often limited.2 suppliers. Lot 3 will require 885 rooms to be cleaned between May and September (based on 65% occupancy level)

Options: There will be two optional 1 year extensions to be taken at the Universities discretion

Renewal: There will be two optional 1 year extensions to be taken at the Universities discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05dad4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079604-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£2,180,085 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
21 Sep 20264 weeks to go
Future Notice Date
30 Jan 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 6 to 12 months prior to the expiry of the contract.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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