Notice Information
Notice Title
Fine Art Transportation and Storage Framework for National Gallery and others
Notice Description
Transportation of fine art and other objects with the collections or borrowed from other lenders for the National Gallery, the National Portrait Gallery, Historic Royal Palaces and the Wallace Collection. Other major museums and galleries may choose to use the framework.
Lot Information
Land Transportation in Great Britain
Transport arrangements involving road transportation only where there are no customs requirements. This may be for simple point-to-point transportation, transportation between different Gallery sites, or a small exhibition. Objects will be sourced and transported by road within Great Britain only ; transportation shall involve some planning and scheduling considerations.
Renewal: options to extend to a maximum four years subject to performance
UK & International TransportationTransport arrangements involving road, sea or airfreight for small one-off or exhibition projects such as international loans involving months of detailed advanced planning, security measures and some scheduling and customs requirement considerations. The Galleries require the Contractor to have expertise in co-ordinating the transport for UK and international loans and exhibitions of Objects; to provide a range of technical services for museums both nationally and internationally; to have knowledge of institutional and private Lenders; and experience arranging supervised airfreight and occasional coordination of accompanying lender couriers. The Contractor shall have the expertise, authorisations and guarantees required to deal with the temporary or permanent import and export of Objects which may be for temporary exhibition, for long loan, study or acquisition, and the Contractor should have knowledge of Customs and export licensing procedures.
Renewal: options to extend to a maximum four years subject to performance
Complex International TransportationTransport arrangements involving road, sea or airfreight for major multi-partite international exhibitions (typically involving a high number of couriers - physical and virtual) including exhibition tours or high-profile projects involving many months of detailed advanced planning, stringent security measures, requirements set out by institutional lenders and skilful orchestration of scheduling considerations. The Galleries require the Contractor to have substantial expertise in co-ordinating the transport for major international loans, complex exhibitions with numerous Objects; to provide highly skilled technical services, experienced coordination and technical staff; be well resourced for the scope of work with museums both nationally and internationally; to have extensive knowledge of institutional and private Lenders; and substantial experience arranging supervised airfreight and extensive coordination of large numbers of accompanying lender couriers. The Contractor shall have the expertise, authorisations and guarantees required to deal with the temporary or permanent import and export of Objects which may be for temporary exhibition, for long loan, study or acquisition, and the Contractor should have extensive knowledge of Customs and export licensing procedures.
Renewal: options to extend to a maximum four years subject to performance
Medium and Long Term StorageStorage arrangements for complex and one-off collection moves requiring advance planning and skilful orchestration throughout. The Galleries require the Contractor to have substantial experience, expertise in providing and coordinating storage for a wide range of Objects, as reflected by the broad scope of the Galleries collections and projects. The Galleries require the Contractor to be well resourced for the safe storage, tracking, environmental monitoring and management of a wide range of Objects, as well as empty crates and packing materials. The Galleries require the Contractor to have facilities which meet museum and UK Government Indemnity standards for the storage and management of a range of Objects or equipment as appropriate. The Galleries require the Contractor to have viewing room facilities as well as sufficient staff to enable audits, viewings including handling and wrapping of works at agreed times and short notice viewings.
Renewal: options to extend to a maximum four years subject to performance
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05db9c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/071536-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
63 - Supporting and auxiliary transport services; travel agencies services
-
- CPV Codes
63520000 - Transport agency services
Notice Value(s)
- Tender Value
- £23,000,000 £10M-£100M
- Lots Value
- £23,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Nov 20253 months ago
- Submission Deadline
- 9 Jan 2026Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2028 2-3 years
- Recurrence
- 2027-11-01
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL GALLERY
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- contracting@nationalgallery.org.uk, melanie.newlands@wallacecollection.org, procurement@hrp.org.uk, procurement@npg.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- WC2N 5DN
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- Marylebone
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/071536-2025
6th November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/071529-2025
6th November 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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