Framework Agreement for the provision of Memorial Inspections & Repairs

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dca4-2025-11-07T11:48:42Z",
    "date": "2025-11-07T11:48:42Z",
    "ocid": "ocds-h6vhtk-05dca4",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTQN-1833-ZMYL",
            "name": "Stafford Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTQN-1833-ZMYL"
            },
            "address": {
                "streetAddress": "Civic Centre, Riverside",
                "locality": "Stafford",
                "postalCode": "ST16 3AQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "email": "Procurement@staffordbc.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.staffordbc.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTQN-1833-ZMYL",
        "name": "Stafford Borough Council"
    },
    "tender": {
        "id": "IA3659",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Framework Agreement for the provision of Memorial Inspections & Repairs",
        "description": "Stafford Borough Council would like to procure a Framework Agreement to undertake inspection and repairs to all memorials within its three current operational cemeteries. Lot 1 Inspection and Repairs - The inspections are to identify any un-safe memorials which as a whole or any component of that memorial which does not comply with current industry regulations. If a memorial fails at any point in either the visual inspection or force tests, repairs to make it safe must be carried out immediately. In cases of memorials identified as requiring repairs; all works must be carried out immediately. All repairs must comply with all current industry recognised practices (NAMM code of practice). Lot 2 Remedial Works - Stafford Borough Council, on rare occasion, is required to cap shallow graves following an internment to ensure the current Burial ACT from 1857 and is also part of the Local Authorities Cemeteries Order 1977 (LACO).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45212314",
                        "description": "Historical monument or memorial construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45212314",
                        "description": "Historical monument or memorial construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 168000,
            "amount": 140000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "works",
        "aboveThreshold": false,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 2,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "Direct Award as each lot is awarding one supplier"
            }
        },
        "submissionMethodDetails": "The tender documents are available through the Councils e-tendering system 'Proactis'. https://supplierlive.proactisp2p.com All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-12-08T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-01T23:59:00Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Inspection and Repairs",
                "description": "The inspections are to identify any un-safe memorials which as a whole or any component of that memorial which does not comply with current industry regulations. If a memorial fails at any point in either the visual inspection or force tests, repairs to make it safe must be carried out immediately. In cases of memorials identified as requiring repairs; all works must be carried out immediately. All repairs must comply with all current industry recognised practices (NAMM code of practice).",
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "amount": 100000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "1) Can provide the relevant insurances 2) CAS: Health and Safety (bidders can provide an Exemption such as ISO 45001/ SSIP scheme certificate rather than answering the questions) 3) Your organisation is registered and has full accreditation with either NAMM (National Association of Memorial Masons) or BRAMM (British Register of Accredited Memorial Masons) or with any other associated body?"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00Z",
                    "endDate": "2028-02-29T23:59:59Z",
                    "maxExtentDate": "2030-02-28T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 1 years (1st March 2028 - 28th February 2029) and (1st March 2029 - 28th February 2030)"
                },
                "awardCriteria": {
                    "description": "Both lots is the same: 1) Service Delivery - 15% 2) Environmental - 5% 3) Experience - 10% 4) Price - 60%"
                }
            },
            {
                "id": "2",
                "title": "Remedial Works",
                "description": "Stafford Borough Council, on rare occasion, is required to cap shallow graves following an internment to ensure the current Burial ACT from 1857 and is also part of the Local Authorities Cemeteries Order 1977 (LACO).",
                "status": "active",
                "value": {
                    "amountGross": 48000,
                    "amount": 40000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "1) Can provide the relevant insurances 2) CAS: Health and Safety (bidders can provide an Exemption such as ISO 45001/ SSIP scheme certificate rather than answering the questions) 3) Your organisation is registered and has full accreditation with either NAMM (National Association of Memorial Masons) or BRAMM (British Register of Accredited Memorial Masons) or with any other associated body?"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-01T00:00:00Z",
                    "endDate": "2028-02-29T23:59:59Z",
                    "maxExtentDate": "2030-02-28T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 1 years (1st March 2028 - 28th February 2029) and (1st March 2029 - 28th February 2030)"
                },
                "awardCriteria": {
                    "description": "Both lots is the same: 1) Service Delivery - 15% 2) Environmental - 5% 3) Experience - 10% 4) Price - 60%"
                }
            }
        ],
        "documents": [
            {
                "id": "A-7516",
                "documentType": "biddingDocuments",
                "description": "eTendering Portal User Guide",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7516",
                "format": "application/pdf"
            },
            {
                "id": "071975-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071975-2025",
                "datePublished": "2025-11-07T11:48:42Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}