Kingsmead Ground Maintenance Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dcf2-2026-02-12T13:13:47Z",
    "date": "2026-02-12T13:13:47Z",
    "ocid": "ocds-h6vhtk-05dcf2",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTNP-4577-XTRP",
            "name": "Kingsmead Parish Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTNP-4577-XTRP"
            },
            "address": {
                "streetAddress": "4 Valley Lane",
                "locality": "Cuddington",
                "postalCode": "CW8 2QD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD63"
            },
            "contactPoint": {
                "email": "clerk@kingsmeadpc.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.kingsmeadpc.org.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02798007",
            "name": "COUNTRYWIDE GROUNDS MAINTENANCE LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02798007"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PJDV-3593-PXLW"
                }
            ],
            "address": {
                "streetAddress": "Neighbourly Training Centre, Building 4 Brackley Campus",
                "locality": "Brackley",
                "postalCode": "NN13 7EL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF24"
            },
            "contactPoint": {
                "email": "tenders@countrywidegrounds.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.countrywidegrounds.com",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTNP-4577-XTRP",
        "name": "Kingsmead Parish Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-05dcf2",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Kingsmead Ground Maintenance Contract",
        "description": "Kingsmead Parish Council manages a variety of open, communal land, which includes significant areas of grassed amenity land, hedges, shrubs, associated paths and paved areas. The Parish Council wishes to let a contract to maintain these areas of Kingsmead, including the emptying of litter bins, for the enjoyment and pleasure of its residents. One of the Parish Council's objectives is to create opportunities for people to engage in leisure opportunities, increasing the quality of life and environmental awareness. This objective will underpin the work of the selected Service Provider through their contractual obligations to ensure the standard of the finished grounds maintenance work meets these expectations. The Parish Council is seeking to develop a partnership relationship with a competent and professional organisation that can support the delivery of its objectives for excellent grounds maintenance. We will seek to partner with organisations that understand the high standards expected by residents and can recognise how this can be best delivered. The attached Annexes, A - H, set out the framework of what is required by the Parish Council. These Annexes should be used by the tendering body to build up their priced quotation for the works. This tender documentation will form the basis of a contract, together with Annex H, between the Parish Council and the successful bidder in the implementation and delivery of the contract. As part of the tendering process the Parish Council is open to responses from contractors with relevant experience and expertise to advise the council on alternative best practices and ways to meet the objectives in the delivery of the contract.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77311000",
                        "description": "Ornamental and pleasure gardens maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511300",
                        "description": "Litter collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90918000",
                        "description": "Bin-cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD6",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 264000,
            "amount": 220000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "www.kingsmeadpc.org.uk Tenders to be returned to: tenders2025@kingsmeadpc.org.uk. All tenders to be marked GROUNDS MAINTENANCE TENDER",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-22T17:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-15T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-09T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 264000,
                    "amount": 220000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non-Financial Criteria",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "An optional 1 to 2-year extension subject to satisfactory performance."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-7548",
                "documentType": "biddingDocuments",
                "description": "Primary Invitation to Tender document",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7548",
                "format": "application/pdf"
            },
            {
                "id": "A-7549",
                "documentType": "biddingDocuments",
                "description": "Kingsmead Site Map",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7549",
                "format": "application/pdf"
            },
            {
                "id": "A-7550",
                "documentType": "biddingDocuments",
                "description": "Conservation Areas Map",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7550",
                "format": "application/pdf"
            },
            {
                "id": "A-7551",
                "documentType": "biddingDocuments",
                "description": "Wildflower Areas Map",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7551",
                "format": "application/pdf"
            },
            {
                "id": "A-7552",
                "documentType": "biddingDocuments",
                "description": "St George's Field Orchard Map",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7552",
                "format": "application/pdf"
            },
            {
                "id": "A-7553",
                "documentType": "biddingDocuments",
                "description": "Grass Maintenance Schedule",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7553",
                "format": "application/pdf"
            },
            {
                "id": "A-7554",
                "documentType": "biddingDocuments",
                "description": "Gardens Maintenance Schedule",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7554",
                "format": "application/pdf"
            },
            {
                "id": "A-7555",
                "documentType": "biddingDocuments",
                "description": "Hedge and Shrub Maintenance Schedule",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7555",
                "format": "application/pdf"
            },
            {
                "id": "A-7557",
                "documentType": "biddingDocuments",
                "description": "Parks, Bins and Path Sweeping Schedule",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7557",
                "format": "application/pdf"
            },
            {
                "id": "A-7558",
                "documentType": "biddingDocuments",
                "description": "Operational Instructions",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7558",
                "format": "application/pdf"
            },
            {
                "id": "A-7563",
                "documentType": "biddingDocuments",
                "description": "Additional Forms for Tender Return",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7563",
                "format": "application/pdf"
            },
            {
                "id": "A-7565",
                "documentType": "biddingDocuments",
                "description": "Proposed Form of Contract",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7565",
                "format": "application/pdf"
            },
            {
                "id": "072100-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072100-2025",
                "datePublished": "2025-11-07T14:57:54Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Included in Annex H"
        },
        "riskDetails": "Described in the attached annexes"
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
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                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 3,
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            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Kingsmead Grounds Maintenance Contract",
            "status": "active",
            "date": "2026-01-26T00:00:00Z",
            "value": {
                "amountGross": 438361,
                "amount": 365301,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02798007",
                    "name": "COUNTRYWIDE GROUNDS MAINTENANCE LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "77311000",
                            "description": "Ornamental and pleasure gardens maintenance services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77314000",
                            "description": "Grounds maintenance services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "77342000",
                            "description": "Hedge trimming"
                        },
                        {
                            "scheme": "CPV",
                            "id": "90511300",
                            "description": "Litter collection services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "90918000",
                            "description": "Bin-cleaning services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKD63",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKD63",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-05T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "An optional 1 to 2-year extension on the entire contract subject to satisfactory performance."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "007092-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/007092-2026",
                    "datePublished": "2026-01-27T13:14:11Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-27T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-11T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract may be extended for a period of 1 or 2-years dependent on the satisfactory performance of the contractor."
            },
            "hasOptions": true,
            "options": {
                "description": "Additional ad-hoc grounds maintenance not explicitly specified within the contract."
            },
            "value": {
                "amountGross": 438361,
                "amount": 365301,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-02-11T00:00:00Z",
            "documents": [
                {
                    "id": "A-11941",
                    "documentType": "contractSigned",
                    "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11941",
                    "format": "application/pdf"
                },
                {
                    "id": "012891-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/012891-2026",
                    "datePublished": "2026-02-12T13:13:47Z",
                    "format": "text/html"
                }
            ],
            "noAgreedMetricsRationale": "The contract will be managed through a set of key project outcomes, which will be the maintenance to a good standard of grassed areas, seasonally planted garden areas, hedges and shrubs and paved areas under the control of the Parish Council. This must be to the standards described in the Annexes attached to the tender documents and be appropriate to the changing seasons of the year. The aim is to ensure that all the areas subject to this contract will be maintained in a manner which is tidy, free from litter and debris and presented to a good standard which matches the aspirations outlined in section 1.0 of the ITT. Annexes B - H of the tender described in more detail the expectations of the Parish Council in relation to the standards of maintenance expected of grassed areas, hedges and shrubs, planted areas and hard-surfaced areas. These are many and varied and the contractor will be managed against these on a regular basis through an agreed reporting process."
        }
    ]
}