Planning

Pioneer Group Gas Servicing and Maintenance - Preliminary Market Engagement

THE PIONEER HOUSING AND COMMUNITY GROUP LIMITED

This public procurement record has 1 release in its history.

Planning

11 Nov 2025 at 10:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Pioneer Housing and Community Group Limited is currently in the planning stage for a procurement process titled "Pioneer Group Gas Servicing and Maintenance - Preliminary Market Engagement". This initiative falls under the services category with a focus on repair and maintenance of central heating. Located in Birmingham, UK, the process aims to secure a new contract for servicing approximately 2,400 properties, with the current contract set to expire in September 2026. A pre-market engagement exercise is scheduled, with virtual meetings commencing the week of 8th December 2025. Interested parties are required to register by 28th November 2025, with meeting confirmations provided by 1st December 2025. The procurement process is expected to start in January 2026, aiming for a commencement in September of the same year.

This tender presents a significant business opportunity valued at £2.5 million (gross value of £3 million). It is particularly suited for businesses specialising in central heating repair and maintenance services, and those capable of handling both domestic and small-scale commercial installations. The engagement phase offers an opportunity for businesses to influence the tender's specification and demonstrate innovative solutions, particularly in alternative heating and funding options. Companies aiming to expand their service portfolio or explore new technology options would greatly benefit from participating in this tender process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Pioneer Group Gas Servicing and Maintenance - Preliminary Market Engagement

Notice Description

Pioneer's current gas servicing and maintenance contract is a 3-star service covering 2,400 properties. The current contract is provided by an external Service Provider, and it expires in September 2026. The majority of boilers are of a domestic nature, with a small number of commercial installations and domestic solar thermal installations. Pioneer also undertakes approximately 50 boiler replacements each year. The procurement process for the new contract expected to commence in January 2026 with the new contract commencing by September 2026. Prior to launching the procurement process, Pioneer is undertaking a Pre Market Engagement exercise. The purpose of the Pre Market Engagement exercise is to establish: *Market capacity and appetite *Solution options *Technology options for alternative heating sources *Funding options for alternative heating sources *Specification content *Tender content *Contract options *Procurement options *Cost drivers and cost models *Implementation timescales *Social value opportunities *Risks *Barriers Further details can be found in the Pre Market Engagement Brief. To request a copy of the Pre Market Engagement Brief, please contact our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=993434071

Planning Information

The Pre Market Engagement exercise will be conducted via a 1-hour Teams meeting with each Participant at the following times: •Week commencing 8th December 2025 •Week commencing 15th December 2025 Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Interested Parties wishing to attend should register their interest by no later than 28th November 2025 to our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk Interested Parties should also indicate the names and positions of those wishing to attend. Subject to availability, meeting dates will be confirmed to Participants by 1st December 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05de56
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072652-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Nov 20256 months ago
Submission Deadline
Not specified
Future Notice Date
30 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIONEER HOUSING AND COMMUNITY GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B35 7PR
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Castle Vale
Westminster Constituency
Birmingham Erdington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05de56-2025-11-11T10:05:13Z",
    "date": "2025-11-11T10:05:13Z",
    "ocid": "ocds-h6vhtk-05de56",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHRZ-1724-NBZD",
            "name": "The Pioneer Housing and Community Group Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHRZ-1724-NBZD"
            },
            "address": {
                "streetAddress": "11 High Street, Castle Vale",
                "locality": "Birmingham",
                "postalCode": "B35 7PR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Nathan Liptrot",
                "email": "contactus@pioneergroup.org.uk",
                "telephone": "+441942725438"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHRZ-1724-NBZD",
        "name": "The Pioneer Housing and Community Group Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Pre Market Engagement exercise will be conducted via a 1-hour Teams meeting with each Participant at the following times: *Week commencing 8th December 2025 *Week commencing 15th December 2025 Meeting spaces are limited and will be allocated on a first come first served basis to Interested Parties responding to this Brief. Interested Parties wishing to attend should register their interest by no later than 28th November 2025 to our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk Interested Parties should also indicate the names and positions of those wishing to attend. Subject to availability, meeting dates will be confirmed to Participants by 1st December 2025.",
                "dueDate": "2025-11-28T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "072652-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072652-2025",
                "datePublished": "2025-11-11T10:05:13Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "T116/2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Pioneer Group Gas Servicing and Maintenance - Preliminary Market Engagement",
        "description": "Pioneer's current gas servicing and maintenance contract is a 3-star service covering 2,400 properties. The current contract is provided by an external Service Provider, and it expires in September 2026. The majority of boilers are of a domestic nature, with a small number of commercial installations and domestic solar thermal installations. Pioneer also undertakes approximately 50 boiler replacements each year. The procurement process for the new contract expected to commence in January 2026 with the new contract commencing by September 2026. Prior to launching the procurement process, Pioneer is undertaking a Pre Market Engagement exercise. The purpose of the Pre Market Engagement exercise is to establish: *Market capacity and appetite *Solution options *Technology options for alternative heating sources *Funding options for alternative heating sources *Specification content *Tender content *Contract options *Procurement options *Cost drivers and cost models *Implementation timescales *Social value opportunities *Risks *Barriers Further details can be found in the Pre Market Engagement Brief. To request a copy of the Pre Market Engagement Brief, please contact our appointed Procurement Advisors, Clarity Procurement Solutions: nathan@clarityprocurement.co.uk To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=993434071",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3000000,
            "amount": 2500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2031-08-31T23:59:59+01:00",
                    "maxExtentDate": "2033-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-30T23:59:59+00:00"
        },
        "status": "planning"
    },
    "language": "en"
}