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CPH123 Grant Fulfilment Service

Derbyshire County Council

This public procurement record has 1 release in its history.

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11 Nov 2025 at 15:30

Award Notice
Summary of the contracting process

The procurement process for the "CPH123 Grant Fulfilment Service" has been initiated by Derbyshire County Council, focusing on the delivery of grant fulfilment services within the industry category of health and social work services. Located in Derbyshire, the contract aims to support residents experiencing financial hardship. The procurement has reached the award stage, with relevant dates indicating that the contract was signed on 21st October 2025. The procurement process employed a limited procurement method, justified by the unique capabilities required, which are solely provided by Family Fund Trading (trading as Family Fund Business Services).

This opportunity offers significant potential for business growth, particularly for organisations capable of delivering integrated solutions in grant management and fulfilment. Companies that specialise in handling financial transactions, ensuring data protection and compliance, and providing comprehensive reporting services would find this contract particularly well-suited to their capabilities. The contract, valued at £102,000 annually with potential adjustments in line with public health grant increases, demonstrates a stable source of revenue and long-term engagement with Derbyshire County Council.

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Notice Information

Notice Title

CPH123 Grant Fulfilment Service

Notice Description

The contract relates to the provision of grant fulfilment services to residents of Derbyshire in relation to financial hardship or support schemes administered by the Authority. The provider will: Process resident applications referred by the Authority Deliver urgent support to vulnerable residents. Source, procure, and distribute goods and services (e.g. household appliances and bacs payments) Processing in excess of 2072 individual transaction per annum with full compliance with data protection, safeguarding and financial controls. Ensure accurate transaction-level reporting and auditability Provide a complete end to end solution without fragmenting the requirements across multiple contracts or systems. The service must operate within the Authority's legal duties under welfare support legislation, while ensuring security, safeguarding, and auditability. Family Fund Trading (t/a Family Fund Business Services) will be paid PS5,000 per annum to deliver and administer all grant fulfilment services. Where an inflationary increase is required for operational costs this will be caped to the Public Health grant increases. Previous notice reference: 2025/S 000-000651 Family Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of PS950,000 per annum.

Lot Information

Lot 1

The contract relates to the provision of grant fulfilment services to residents of Derbyshire in relation to financial hardship or support schemes administered by the Authority. The provider will: Process resident applications referred by the Authority Deliver urgent support to vulnerable residents. Source, procure, and distribute goods and services (e.g. household appliances and bacs payments) Processing in excess of 2072 individual transaction per annum with full compliance with data protection, safeguarding and financial controls. Ensure accurate transaction-level reporting and auditability Provide a complete end to end solution without fragmenting the requirements across multiple contracts or systems. The service must operate within the Authority's legal duties under welfare support legislation, while ensuring security, safeguarding, and auditability. Family Fund Trading (t/a Family Fund Business Services) will be paid PS5,000 per annum to deliver and administer all grant fulfilment services. Where an inflationary increase is required for operational costs this will be caped to the Public Health grant increases. Previous notice reference: 2025/S 000-000651. Family Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of PS950,000 per annum.

Procurement Information

Family Fund Trading (trading as Family Fund Business Services) is the only known provider with the technical capability to deliver the full scope of grant fulfilment services as a single, integrated solution. No other provider offers a comparable service that combines referral handling, procurement, distribution, payments and reporting within a unified, audit-compliant platform. Alternative delivery models would require multiple providers and contracts, resulting in technical fragmentation, reduced accountability, and increased risk to service quality and data security. Replicating the solution through separate contracts or in-house arrangements would introduce significant operational and technical inefficiencies, undermine auditability, and delay delivery of urgent support to vulnerable residents. Therefore, there is no reasonable technical substitute capable of delivering the service to the required standard, and the use of Regulation 32(2)(b)(ii) is justified.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05deed
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072900-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£102,000 £100K-£500K

Notice Dates

Publication Date
11 Nov 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derbyshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

Family Fund Trust

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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