Award

Medical Physics Support Service

GREAT WESTERN HOSPITALS NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Award

04 Dec 2025 at 08:13

UK6 - Contract Award Notice
Award

14 Nov 2025 at 11:03

UK5 - Transparency Notice
Summary of the contracting process

The Great Western Hospitals NHS Foundation Trust in Swindon has awarded a contract for Medical Physics Support Services to Oxford University Hospitals NHS Foundation Trust. This tender falls under the category of medical imaging services, offering crucial enhancements for radiation-based activities across the Wiltshire region, including modalities like CT, MRI, and Ultrasound, among others. The procurement process was conducted through a direct award method, justified by the specialised nature of services needed. The contract, valued at approximately £188,679.34, begins on 17th December 2025 and concludes on 18th December 2026. Key contractual obligations include compliance with radiation regulations and providing quality assurance and advice on equipment performance, with the standstill period terminating on 15th December 2025.

This award presents significant growth opportunities for businesses specialising in medical imaging and radiation protection services. The contract necessitates expert advice, testing, and equipment performance monitoring in line with national standards, offering a platform for companies with proficiency in these areas to demonstrate their capabilities. Businesses equipped with substantial technical expertise, calibrated instruments, and the ability to adhere to regulatory compliance are ideally positioned to contribute and benefit from this contract. Given the essential compliance requirements and specialist advisory roles outlined, organisations proficient in medical physics and radiation protection are well-suited to engage with this contract and help foster innovation and expansion within the healthcare sector.

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Notice Information

Notice Title

Medical Physics Support Service

Notice Description

This contract covers the provision of specialist medical physics services to support the Wiltshire service which includes expert advice, testing, and quality assurance for wide range of modalities: CT, MRI, Ultrasound, plain film (outpatients, GP, ED), mobile X-ray, Fluoroscopy, Cardiac catheter labs, Gamma Camera, DEXA, the Breast Centre, and plain film units at two community sites. The medical physics service will be available to provide advice on: * Implications for optimisation (radiation dose and image quality) of any planned or unplanned changes in practice. * Practice and results of routine user QC of equipment performance. * Breakdowns and emerging concerns about the performance of the equipment. * Compliance with radiation regulations as part of an annual audit and on an on-going basis as necessary. Test instruments service conditions includes the following; * The medical physics service must have sufficient test instruments available to carry out the tests covered by this agreement. * It must have sufficient sets of test instruments to enable emergency investigation of a suspected fault or incident. * Calibration of test instruments must meet the national guidance and standards. * Coordination, liaison and representation service conditions include: * The medical physics service will participate in any surveys and evaluations requested by Public Health England (PHE) or screening quality assurance service.

Procurement Information

The Great Western Hospitals NHS Foundation Trust provides acute and community health services across Wiltshire. The contract covers medical physics advisory and quality assurance services for all radiation-based activities across the Trust, including imaging systems and associated equipment. The service relates to medical physics advisory and quality assurance services for all radiation-based activities across the Trust delivered by Medical Physics Experts (MPEs) and other specialists who provide ionising and non-ionising radiation protection and quality assurance. This includes imaging systems and associated equipment used throughout clinical pathways. The expertise required is highly specialised and not readily available through alternative providers without significant mobilisation, which would compromise service delivery and regulatory compliance. Scope of Services The imaging department covers a wide range of modalities: CT, MRI, Ultrasound, plain film (outpatients, GP, ED), mobile X-ray, Fluoroscopy, Cardiac catheter labs, Gamma Camera, DEXA, the Breast Centre, and plain film units at two community sites. Scope includes the following specialist provisions: * Radiation Protection Services: Compliance audits, dose monitoring, and twice-yearly reports to the Radiation Protection Committee. * Medical Physics Expert (MPE), Radiation Protection Adviser (RPA), Laser Protection Adviser (LPA): Advisory services in line with UK/EU legislation and IPEM guidance. * Medical Physics Expert (MPE) - as required under IRMER 2017. MPEs provide scientific input on optimisation, patient dosimetry, and QA, and advise on radiation protection for medical exposures. * Performance Testing - of imaging systems and associated equipment in line with IRMER and IPEM guidance. * Laser Protection Adviser (LPA) - to ensure compliance with the Control of Artificial Optical Radiation at Work Regulations 2010 and relevant British Standards. * Testing of Non-Ionising Equipment - in accordance with national guidance. * Radioactive Waste Adviser (RWA) - accredited to advise on compliance with radioactive waste legislation. * Quality Assurance and Acceptance Testing: For X-ray, CT, MRI, Ultrasound, Nuclear Medicine, Laser, and UV equipment. * Specialist Roles: MR Safety Expert, Radioactive Waste Adviser (RWA). * Performance Testing: Routine and post-repair testing of imaging equipment. * Reporting: Written reports within 4 weeks of testing, urgent issues communicated immediately. * Advisory Support: On optimisation, compliance, and equipment performance. * Service Conditions: Qualified staff, sufficient capacity, calibrated instruments, and participation in national audits. * Radiation Protection Adviser (RPA) - as required by Ionising Radiations Regulations 2017 (IRR). RPAs must be suitably qualified Clinical Scientists, accredited to advise on radiation protection in healthcare. The contract will be awarded in accordance with the provisions of the Procurement Act 2023, specifically under the justifications permitted in Section 41 and the permitted grounds set out in Schedule 5 which includes; * The highly specialised nature of the services required. * The critical need for continuity to maintain compliance and patient safety. These services are essential for compliance with national standards and statutory requirements such as; * Ionising Radiation (Medical Exposure) Regulations 2017 (IRMER 2017) * Ionising Radiations Regulations 2017 (IRR 2017) * NHS Breast Screening Programme (NHSBSP) Reason for Direct Award * Specialised technical requirements that only certain providers can meet. * Critical operational continuity to maintain compliance with statutory obligations and national programmes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e12f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079547-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85150000 - Medical imaging services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£157,232 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Nov 20253 months ago
Contract Period
17 Dec 2025 - 18 Dec 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREAT WESTERN HOSPITALS NHS FOUNDATION TRUST
Contact Name
Sarah Ogungbe
Contact Email
sarah.ogungbe@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN3 6BB
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Ridgeway
Westminster Constituency
East Wiltshire

Supplier Information

Number of Suppliers
1
Supplier Name

OXFORD UNIVERSITY HOSPITALS NHS FOUNDATION TRUST

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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