Insourcing Outpatient Appointments

HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD

This public procurement record has 2 releases in its history.

AwardUpdate

26 May 2026 at 10:50

Award

17 Nov 2025 at 10:17

Summary of the contracting process

Hywel Dda University Local Health Board, situated in Carmarthen, is proceeding with a procurement process to award a contract for insourcing outpatient appointments under the Provider Selection Regime Wales (PSR Wales). This process is governed by the Health Services (Provider Selection Regime) (Wales) Regulations 2025, excluding the application of the Public Contracts Regulations 2015 or Procurement Act 2023. The tender is in the award phase, with the standstill period set to conclude on 26th November 2026. The contract's estimated value is £375,000 (excluding VAT), spanning a duration from December 2025 to 31st March 2026, and involves various healthcare services across multiple sites in Wales, identified under the CPV code 85100000. The mini competition was conducted via the NHS Wales Shared Services Partnership's framework agreement.

This tender represents substantial opportunities for healthcare service providers, specifically those specialising in outpatient services across various medical specialities. Businesses capable of delivering insourcing solutions that address referral to treatment times and reduce waiting lists will find this contract beneficial. It presents a strategic growth opportunity for large healthcare providers like SHS Partners Surgical Limited, who seek to expand their operations within the Welsh health system. Providers can leverage the opportunity to showcase technical competence and social value capabilities as these aspects comprise the essential award criteria. Firms experienced in similar NHS framework agreement processes, particularly in the UK, are well-positioned to compete in this procurement process.

How relevant is this notice?

Notice Title

Insourcing Outpatient Appointments

Notice Description

Hywel Dda University Health Board (HDUHB) intend to award a contract to deliver an Insourced solution for new and follow outpatient appointments.

Lot Information

Lot 1

Hywel Dda University Health Board (HDUHB) intend to award a contract to deliver an Insourced solution for new and follow up outpatient appointments. The Health Board has been allocated funds this year to deliver the upon Welsh Government (WG) targets with regards to referral to treatment times (RTT) and reducing waiting list initiatives (WLI). A prime concern for the Health Board is to treat patients as close to home as possible and therefore deliver insourcing solutions. The Health Board requires an insourced solution to support with new and follow up outpatient appointments across multiple specialities, across multiple sites. The procurement was initiated utilising NHS Wales Shared Services Partnership's (NWSSP) Framework Agreement for Provision of Clinical, Surgical and Diagnostics Procedures (ref PRO-OJEULT-5077) under a mini competition exercise. The estimated contract value is GBP 375,000 ex VAT, with the contract to being in December 2025 and to expire 31st March 2026.

Procurement Information

This is a Provider Selection Regime Wales (PSR Wales) intention to award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e231
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048592-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services


CPV Codes

85100000 - Health services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£375,000 £100K-£500K

Notice Dates

Publication Date
26 May 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Nov 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales

Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

SHS PARTNERS SURGICAL

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e231-2026-05-26T11:50:12+01:00",
    "date": "2026-05-26T11:50:12+01:00",
    "ocid": "ocds-h6vhtk-05e231",
    "description": "This is a Provider Selection Regime Wales (PSR Wales) intention to award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by 26 November to sian.john4@wales.nhs.uk. This contract has not yet been formally been awarded; this notice serves as an intention to award under the PSR Wales. The procurement was initiated utilising NHS Wales Shared Services Partnership's (NWSSP) Framework Agreement for Provision of Clinical, Surgical and Diagnostics Procedures (ref PRO-OJEULT-5077) under a mini competition. (WA Ref:165576)",
    "initiationType": "tender",
    "tender": {
        "id": "HDDA-MIN-60067",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Insourcing Outpatient Appointments",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "85100000",
            "description": "Health services"
        },
        "mainProcurementCategory": "services",
        "description": "Hywel Dda University Health Board (HDUHB) intend to award a contract to deliver an Insourced solution for new and follow outpatient appointments.",
        "lots": [
            {
                "id": "1",
                "description": "Hywel Dda University Health Board (HDUHB) intend to award a contract to deliver an Insourced solution for new and follow up outpatient appointments. The Health Board has been allocated funds this year to deliver the upon Welsh Government (WG) targets with regards to referral to treatment times (RTT) and reducing waiting list initiatives (WLI). A prime concern for the Health Board is to treat patients as close to home as possible and therefore deliver insourcing solutions. The Health Board requires an insourced solution to support with new and follow up outpatient appointments across multiple specialities, across multiple sites. The procurement was initiated utilising NHS Wales Shared Services Partnership's (NWSSP) Framework Agreement for Provision of Clinical, Surgical and Diagnostics Procedures (ref PRO-OJEULT-5077) under a mini competition exercise. The estimated contract value is GBP 375,000 ex VAT, with the contract to being in December 2025 and to expire 31st March 2026.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "type": "price",
                            "description": "25"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled",
                "contractPeriod": {
                    "durationInDays": 120
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL14"
                    },
                    {
                        "region": "UKL14"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "This is a Provider Selection Regime Wales (PSR Wales) intention to award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period."
    },
    "awards": [
        {
            "id": "074275-2025-HDDA-MIN-60067-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-166708",
                    "name": "SHS PARTNERS SURGICAL LIMITED"
                }
            ]
        },
        {
            "id": "048592-2026-HDDA-MIN-60067-1",
            "relatedLots": [
                "1"
            ],
            "title": "Insourcing Outpatient Appointments",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-166708",
                    "name": "SHS PARTNERS SURGICAL LIMITED"
                },
                {
                    "id": "GB-FTS-182223",
                    "name": "SHS PARTNERS SURGICAL LIMITED"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-109",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF15 7QZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sian John",
                "telephone": "+44 2921501500",
                "email": "sian.john4@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "07",
                        "scheme": "COFOG",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-166708",
            "name": "SHS PARTNERS SURGICAL LIMITED",
            "identifier": {
                "legalName": "SHS PARTNERS SURGICAL LIMITED"
            },
            "address": {
                "streetAddress": "The Gatehouse Kay Street, Summerseat",
                "locality": "Bury",
                "region": "UKD3",
                "postalCode": "BL95PE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7834420237"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-182220",
            "name": "Hywel Dda University Local Health Board",
            "identifier": {
                "legalName": "Hywel Dda University Local Health Board"
            },
            "address": {
                "streetAddress": "Second Floor, Block C, Government Buildings, Picton Terrace",
                "locality": "Carmarthen",
                "region": "UK",
                "postalCode": "SA31 3BT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sian John",
                "telephone": "+44 1267235151",
                "email": "sian.john4@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221"
            }
        },
        {
            "id": "GB-FTS-182223",
            "name": "SHS PARTNERS SURGICAL LIMITED",
            "identifier": {
                "legalName": "SHS PARTNERS SURGICAL LIMITED"
            },
            "address": {
                "streetAddress": "3. Derek Ashton Court, 77 Mottram Road",
                "locality": "STALYBRIDGE",
                "region": "UKD3",
                "postalCode": "SK15 2QP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7834420237"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-182220",
        "name": "Hywel Dda University Local Health Board"
    },
    "contracts": [
        {
            "id": "074275-2025-HDDA-MIN-60067-1",
            "awardID": "074275-2025-HDDA-MIN-60067-1",
            "status": "active",
            "value": {
                "amount": 375000,
                "currency": "GBP"
            },
            "dateSigned": "2025-11-17T00:00:00Z"
        },
        {
            "id": "048592-2026-HDDA-MIN-60067-1",
            "awardID": "048592-2026-HDDA-MIN-60067-1",
            "title": "Insourcing Outpatient Appointments",
            "status": "active",
            "value": {
                "amount": 375000,
                "currency": "GBP"
            },
            "dateSigned": "2025-11-17T00:00:00Z",
            "period": {
                "durationInDays": 120
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKL14"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "Contract Authority has been updated",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Contract Authority has been updated"
                }
            ]
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    },
    "language": "en"
}