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Accounts Payable Management System

Bernicia Group

This public procurement record has 3 releases in its history.

Award

07 Sep 2026 at 14:40

UK6 - Contract Award Notice
Tender

02 Dec 2025 at 07:40

UK4 - Tender Notice
Planning

18 Nov 2025 at 14:17

UK3 - Planned Procurement Notice
Summary of the contracting process

Bernicia Group procured a web-based accounts payable management system: a purchase order platform that interfaces with its SUN financial software. The requirement covers financial systems software development services, including the software, implementation and training needed to introduce the system. The service is for Bernicia Group, a public undertaking based in Ashington, and delivery is in the UK. The procurement was a single service requirement rather than a group of separately described lots. The system is intended to replace an existing platform that is no longer supported, so suppliers needed to provide a complete operational solution rather than standalone software development. The work combines financial software capability, purchase-to-pay process knowledge, integration with existing finance systems and implementation support.

The procurement is complete and has been awarded through an open procedure. Six bids were received, including three from SMEs. Kefron International Limited was selected on 6 March 2026, with the award recorded at £3,000,000 gross. The award contract is scheduled to run from 1 October 2026 to 30 September 2029, with an option to extend for a further 36 months, up to 30 September 2032. A standstill period ends on 16 September 2026, and contract signature is scheduled for 30 September 2026. Evaluation weighted project value, including software, implementation and training, at 60%; technical ability at 30%; and social value at 10%. The tender estimate was £350,000 gross, while the lot record states AED350,000 gross.

This award demonstrates substantial demand from a housing-sector public undertaking for an integrated accounts payable and purchase order system, rather than a narrow software component. Suppliers best placed for a future requirement of this kind would combine a proven web-based purchasing platform with robust integration experience, particularly with SUN or comparable financial software. Credible competitors would need the capacity to deliver the full lifecycle: configuration or development, data and systems integration, implementation, user rollout and training. Evidence of technical ability would be central, alongside a clear delivery approach that can replace an unsupported incumbent system without disrupting finance operations. The evaluation also shows that price, technical delivery and measurable social value all matter, so suppliers should be able to demonstrate community benefits as well as product capability.

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Notice Information

Notice Title

Accounts Payable Management System

Notice Description

Bernicia are looking for a new web based purchase order system that can interface with our financial software (SUN).

Lot Information

Lot 1

Renewal: Contract can be extended for a further period of 36 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e366
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084488-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212442 - Financial systems software development services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£3,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 months ago
Submission Deadline
19 Jan 2026Expired
Future Notice Date
1 Dec 2025Expired
Award Date
6 Mar 20267 months ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bernicia Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ASHINGTON
Postcode
NE6 3XF
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Walker
Westminster Constituency
Newcastle upon Tyne East and Wallsend

Supplier Information

Number of Suppliers
1
Supplier Name

Kefron International

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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