Tender

Purchase Order System

BERNICIA GROUP

This public procurement record has 2 releases in its history.

Tender

02 Dec 2025 at 07:40

UK4 - Tender Notice
Planning

18 Nov 2025 at 14:17

UK3 - Planned Procurement Notice
Summary of the contracting process

The procurement process, currently in the tender stage, is being managed by Bernicia Group, a public undertaking located in Ashington, United Kingdom. This contract involves the acquisition of a new web-based purchase order system designed to integrate with their existing financial software, SUN. Classified under financial systems software development services, the open procedure method invites bidders for services worth a gross amount of £350,000. Interested parties must submit proposals via the e-procurement portal by 19th January 2026, with enquiries due by 12th January 2026. The contract is expected to be awarded by 31st March 2026, for a period commencing from 1st May 2026, to 30th April 2029, with the possibility of a 36-month extension.

This tender offers significant opportunities for businesses specialising in financial systems software development. It presents an ideal growth avenue for SMEs capable of delivering a robust purchase order system, enriched by the technical ability to meet Bernicia's specific needs. Companies with competencies in integrating web-based solutions with enterprise financial systems should find this project particularly appealing. Additionally, businesses committed to delivering social value as part of their contractual obligations could leverage this procurement to solidify their market presence and build a credible portfolio in the public sector. The emphasis on both technical quality and social value underlines a comprehensive evaluation criteria that encourages innovation and societal impact in project delivery.

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Notice Information

Notice Title

Purchase Order System

Notice Description

Bernicia are looking for a new web based purchase order system that can interface with our financial software (SUN).

Lot Information

Lot 1

Renewal: Contract can be extended for a further period of 36 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e366
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078691-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212442 - Financial systems software development services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Dec 20252 months ago
Submission Deadline
19 Jan 2026Expired
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BERNICIA GROUP
Contact Name
Kerry Hunter
Contact Email
procurement@bernicia.com
Contact Phone
03448003800

Buyer Location

Locality
ASHINGTON
Postcode
NE6 3XF
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Walker
Westminster Constituency
Newcastle upon Tyne East and Wallsend

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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