Management of Fire & Life Safety Systems

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05e39c-2025-11-18T15:54:58Z",
    "date": "2025-11-18T15:54:58Z",
    "ocid": "ocds-h6vhtk-05e39c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-03079282",
            "name": "UNIVERSITY OF DERBY",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03079282"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBVB-7935-WGYQ"
                }
            ],
            "address": {
                "streetAddress": "Kedleston Road",
                "locality": "Derby",
                "postalCode": "DE22 1GB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "email": "procurement@derby.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.derby.ac.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-03079282",
        "name": "UNIVERSITY OF DERBY"
    },
    "tender": {
        "id": "PROC OC ITP 1516",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Management of Fire & Life Safety Systems",
        "description": "The management, monitoring, repair, maintenance & end of life replacement of the University's Fire and Life Safety Systems. This contract is to complete all statutory inspection, regular servicing, and weekly fire alarm testing of all University of Derby Fire and Life Safety Systems. The contract will require a dedicated on-site engineer, who will be responsible for the day to day management of the processes, and completing the relevant servicing, as part of their role. Full details of the expectations of the University have been provided within the Specification, within the tender documents.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2750000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "A two-stage tender process will take place. Stage 1 - Suppliers will be required to complete a PSQ and a number of questions (both Pass/Fail and scored questions). A maximum of 5 top scoring bidders (using the awarding criteria of the Stage 1 PSQ) will be shortlisted, and invited to submit a tender for Stage 2 of this competitive flexible process. At stage 2 of the tender process, the shortlisted suppliers shall submit their final tenders for marking against the award criteria for this stage of the process. Suppliers at stage 2 of the process will be required to attend a presentation, to clarify any points around their submission. Following this presentation, scores may be amended, based on the tender panel's further understanding of the submission."
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/ All tenders must be submitted within the University of Derby procurement platform, by the date and time laid out above. Access to register for this tender is self-service via the website link above, and free to access. For Existing supplier, or those previously registered as a supplier to the University of Derby, please use the below guides to support you in accessing the system: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/existing-suppliers/ Where you have not previously registered as a supplier to the University of Derby, please use the guides available within the link below to register for this opportunity: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/prospective-suppliers/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-19T12:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-12-12T14:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-06T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 2750000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "Whole life cost of providing the Services to the University.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "The quality score for the Tender Submission, as marked by the University Tender Panel",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "Supplier must be a member of a Trade Body for Fire & Life Safety Systems (e.g. National Fire Protection Association (NFPA), British Approvals for Fire Equipment (BAFE), Fire Sector Federation (FSF) or equivalent). Supplier must be a member of a recognised Health & Safety management scheme (e.g. SSIP, Constructionline, Safecontractor, CHAS or equivalent)."
                        },
                        {
                            "description": "As part of the PSQ there are a number of questions asked. The responses to these will be scored in line with the marking criteria laid out in the documentation, and the top 5 highest scoring bids will be invited to submit a full tender at stage 2 of this process.",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be issued on the basis of a 3 + 1 + 1, with each 1 year extension options being taken up, subject to ongoing supplier performance review. The University of Derby reserves the right to grant both 1 year extensions in a single act (i.e. a 2 year extension) should performance by the contractor, be of a sufficient standard to allow this."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The University of Derby has made the decision to group all Fire & Life Safety Systems into a single contract, in order to ensure accountability for the delivery of statutory compliance. Whilst each individual aspect of the contract may possibly have been managed by a separate contractor, this approach would have required a significant investment in internal resource, to manage the volume of additional individual contractors. The University expects that some servicing provided within the scope of this contract may need to be subcontracted, in order to be fulfilled."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "074896-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074896-2025",
                "datePublished": "2025-11-18T15:54:58Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}