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Framework Agreement for the provision of Service and Maintenance of Commercial Catering Equipment

Staffordshire County Council

This public procurement record has 2 releases in its history.

Award

05 Mar 2026 at 13:10

UK7 - Contract Details Notice
Tender

19 Nov 2025 at 16:28

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the Framework Agreement for the provision of Service and Maintenance of Commercial Catering Equipment is being led by Staffordshire County Council, with involvement from Cannock Chase District Council, Stafford Borough Council, and South Staffordshire District Council. The process falls under the services category and covers gas appliance maintenance services, targeting a range of local authority properties, including schools, residential homes, civic buildings, and more across the United Kingdom. The tender was active as of November 2025, with all bids expected to be submitted electronically via the Staffordshire County Council's e-tendering system by 22nd December 2025. The contract period is set to start on 1st April 2026, running until 31st March 2028, with options for extensions up to 2030. This open competition method involves a direct award without reopening competition, and since the contract is below threshold, it ensures a streamlined process for suppliers.

This tender presents significant business growth opportunities for SMEs specialising in commercial catering equipment maintenance services. The single supplier framework agreement promises consistent work, handling both planned and responsive maintenance of gas and electric commercial catering appliances. Companies with expertise in adhering to health and safety standards, certified under relevant schemes such as the Safety Schemes in Procurement (SSIP) and possessing gas safe certifications, will find themselves well-positioned to compete. Furthermore, the tender requirements for certification in areas such as asbestos awareness and working at heights make it suitable for businesses with a robust training and compliance infrastructure. This framework agreement could pave the way for long-term contracts and steady income streams, especially appealing to SMEs and VCSEs looking to establish or expand their footprint in the public sector services arena.

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Notice Information

Notice Title

Framework Agreement for the provision of Service and Maintenance of Commercial Catering Equipment

Notice Description

The Framework is for both the planned preventative maintenance and the responsive maintenance of gas and electric commercial catering equipment including water boilers to keep the equipment in a safe and effective functional condition. Servicing will be at 3, 6 and 12 monthly intervals depending on type and use. Any domestic equipment is deemed to fall outside the scope of this Framework agreement. Currently 74 properties are included within Framework across a range of local authority properties these currently include schools, residential homes, civic buildings, offices, enterprise centres and small industrial units. Please note this is a single supplier Framework Agreement.

Lot Information

Lot 1

Renewal: 2 x 1 year extensions to 31st March 2029 and 31st March 2030.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e4c7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019906-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£160,000 £100K-£500K

Notice Dates

Publication Date
5 Mar 20265 months ago
Submission Deadline
22 Dec 2025Expired
Future Notice Date
Not specified
Award Date
3 Mar 20265 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Staffordshire County Council
Additional Buyers

Cannock Chase District Council

South Staffordshire District Council

Stafford Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CANNOCK
Postcode
ST16 2DH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

FIRST IN SERVICE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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