Planning

Suffolk PHQ Catering Services

THE POLICE AND CRIME COMMISSIONER FOR SUFFOLK

This public procurement record has 2 releases in its history.

PlanningUpdate

03 Dec 2025 at 09:14

UK2 - Preliminary Market Engagement Notice
Planning

21 Nov 2025 at 09:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Suffolk is seeking innovative solutions for the Suffolk Constabulary HQ catering services located in Martlesham Heath, Ipswich. This procurement, categorised under services in the catering industry, is currently in the planning stage. Potential suppliers are invited to submit their suggestions for creating a more cost-effective and sustainable catering model. The deadline for submitting innovative ideas is set for 5th December 2025. The procurement process will progress with noteworthy communication planned for 15th January 2026, while the contract period is expected to commence on 31st July 2026 and may last until 2032 if renewed. This presents a significant opportunity for suitable businesses, especially SMEs, to partner with a prominent public authority in a sub-central government capacity.

This tender represents a promising opportunity for businesses involved in catering services, particularly those offering sustainable solutions. Companies that are adept at leveraging innovative practices could greatly benefit from engaging with this project, providing their services to a critical governmental entity like the Suffolk Constabulary. The procurement approach, under the light-touch regime, requires engagement through the supplier portal where businesses can register their interest and access the necessary documentation to submit proposals. Given the focus on cost-effectiveness and sustainability, catering businesses with expertise in these areas stand a strong chance of growth by participating in this tender.

How relevant is this notice?

Notice Information

Notice Title

Suffolk PHQ Catering Services

Notice Description

Catering Services for Suffolk Constabulary HQ in Martlesham This opportunity can be found a follows: 1. Log in to our supplier portal at https://7force.force.com/login 2. Locate the opportunity under the 'Find Opportunities' section 3. Click 'Register Interest' 4. You can then go to 'My Proposals & Quotes' to view the documentation and submit your response. 5. Once you have completed all relevant Requirement Sections, ensure you click the 'Submit' button to ensure your responses are received by us. Upon clicking 'Submit' you will receive a confirmation email. The message centre (found on your Portal homepage) will be available for you to communicate with us regarding any open opportunities, or for any clarification questions you may have.

Planning Information

Interested parties are invited to submit suggestions on innovative ideas which Suffolk Constabulary could consider adopting as a more cost effective, sustainable working model for their catering requirements. For more information please refer to the attached document 'Pre-Market Engagement Suffolk PHQ Catering Services' Please email to laura.footner@herts.police.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e5fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079171-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

55520000 - Catering services

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Dec 2025Yesterday
Submission Deadline
Not specified
Future Notice Date
15 Jan 20262 months to go
Award Date
Not specified
Contract Period
30 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR SUFFOLK
Contact Name
Not specified
Contact Email
laura.footner@herts.police.uk
Contact Phone
Not specified

Buyer Location

Locality
IPSWICH
Postcode
IP5 3QS
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
TLH East (England), TLH14 Suffolk CC
Local Authority
East Suffolk
Electoral Ward
Martlesham & Purdis Farm
Westminster Constituency
Suffolk Coastal

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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