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Staff Canteen Catering Provision For Suffolk Constabulary

The Police and Crime Commissioner for Suffolk

This public procurement record has 5 releases in its history.

Tender

03 Aug 2026 at 12:27

UK4 - Tender Notice
Planning

18 May 2026 at 14:04

UK2 - Preliminary Market Engagement Notice
Planning

09 Dec 2025 at 14:44

UK3 - Planned Procurement Notice
PlanningUpdate

03 Dec 2025 at 09:14

UK2 - Preliminary Market Engagement Notice
Planning

21 Nov 2025 at 09:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for Suffolk is procuring staff canteen catering and operational feeding services for Suffolk Constabulary. The requirement covers two locations: Martlesham Police Headquarters in Martlesham Heath, where the supplier will provide canteen catering and operational feeding for the force, and Landmark House, where it will provide canteen catering services. This is a catering and food-service opportunity, classified as canteen and catering services. Delivery is associated with Suffolk Constabulary’s operational sites in Suffolk, including Martlesham Police Headquarters and Landmark House. The procurement is divided into separate lots for the two locations, allowing suppliers to consider the site or sites that match their operational coverage and service capability.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition. It is being run under the light-touch concession regime. Questions could be submitted until 27 August 2026 at 12:00, and offers were due by 3 September 2026 at 12:00 through the 7Force online portal, with electronic submission allowed. The intended contract period is 1 February 2027 to 1 February 2029, with renewal options of up to three additional one-year periods, potentially extending to 1 February 2032. Lot 1, Martlesham Police Headquarters, is valued at £850,000 excluding VAT (£1,020,000 including VAT). Lot 2, Landmark House, is valued at £150,000 excluding VAT (£180,000 including VAT). Evaluation for each lot is 45% technical and social value questions, 40% price and 15% technical presentation.

This opportunity suits established catering operators able to run a staff canteen reliably while also supporting operational feeding requirements for a police force. Suppliers should be able to demonstrate practical food-service delivery, menu and meal preparation, kitchen and front-of-house management, food safety controls, staffing, purchasing and day-to-day service continuity. The operational-feeding element particularly suits providers with experience of responding to variable demand and delivering food at scale for organised teams or public-sector operations. The evaluation gives substantial weight to technical and social-value proposals, so bidders will need a credible service model and evidence of wider social value. A technical presentation is also required, making communication and the ability to explain delivery arrangements important. Both lots are identified as suitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

Staff Canteen Catering Provision For Suffolk Constabulary

Notice Description

Provision for Staff Canteen Catering & Operational Feeding for Suffolk Constabulary

Lot Information

Martlesham PHQ

Carry out Canteen Catering Services for Martlesham PHQ and undertake Operational Feeding for Suffolk Constabulary

Options: 1 x 24 months plus 1 x 12 month optional or 3 x 12 month optional

Renewal: 1 year + 1 year + 1 year

Landmark House

Carry out Canteen Catering Services in Landmark House

Renewal: 1 year + 1 year + 1 year

Planning Information

Complete Request For Information Document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05e5fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073133-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
3 Sep 2026Expired
Future Notice Date
1 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Feb 2027 - 1 Feb 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Suffolk
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP5 3QS
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
TLH14 Suffolk CC
Local Authority
East Suffolk
Electoral Ward
Martlesham & Purdis Farm
Westminster Constituency
Suffolk Coastal

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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