Notice Information
Notice Title
Plant Vehicle Hire
Notice Description
Birmingham City Council (the "Council") is seeking to appoint the two highest ranking organisations for the provision of Plant Vehicle Hire. The primary goal of the procurement is to establish a Corporate contract that will encompass the requirements for all our service areas (approximately 21) that necessitate the use of plant vehicles. The specification will focus on the requirements required to support the operation and maintenance of the Council's Cemetery and Crematoria grounds for the Council's Bereavement Service's area. The equipment required includes but is not limited to; * Tractors; * Trailers; * Excavator 803; * Excavator 2CX; * Dumpers. The contract will commence on 01 April 2026 and will be in place for a period of four (4) years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05e7bc
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/019792-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
16 - Agricultural machinery
34 - Transport equipment and auxiliary products to transportation
43 - Machinery for mining, quarrying, construction equipment
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
16700000 - Tractors
34142300 - Dumper trucks
34223300 - Trailers
43261000 - Mechanical shovels
77111000 - Hire of agricultural machinery with operator
Notice Value(s)
- Tender Value
- £1,152,000 £1M-£10M
- Lots Value
- £1,152,000 £1M-£10M
- Awards Value
- £299,188 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Mar 20261 months ago
- Submission Deadline
- 19 Dec 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 4 Mar 20261 months ago
- Contract Period
- 31 Mar 2026 - 31 Mar 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BIRMINGHAM CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B1 1BB
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG31 Birmingham
-
- Local Authority
- Birmingham
- Electoral Ward
- Ladywood
- Westminster Constituency
- Birmingham Ladywood
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/019792-2026
5th March 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/076614-2025
24th November 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05e7bc-2026-03-05T10:46:07Z",
"date": "2026-03-05T10:46:07Z",
"ocid": "ocds-h6vhtk-05e7bc",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PCJJ-4826-QMLZ",
"name": "Birmingham City Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PCJJ-4826-QMLZ"
},
"address": {
"streetAddress": "Council House, 1 Victoria Square",
"locality": "Birmingham",
"postalCode": "B1 1BB",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG31"
},
"contactPoint": {
"name": "Commercial and Procurement Services",
"email": "etendering@birmingham.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.in-tendhost.co.uk/birminghamcc",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-PPON-PQWB-1898-DGWW",
"name": "GAP Group Ltd",
"identifier": {
"scheme": "GB-PPON",
"id": "PQWB-1898-DGWW"
},
"address": {
"streetAddress": "Blenheim Place",
"locality": "Gatestead",
"postalCode": "NE11 9HF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC22"
},
"contactPoint": {
"email": "Contracts@gap-group.co.uk"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
},
{
"id": "GB-PPON-PMJY-9763-LBYW",
"name": "Plantforce Rentals Ltd",
"identifier": {
"scheme": "GB-PPON",
"id": "PMJY-9763-LBYW"
},
"address": {
"streetAddress": "Winterstoke Road",
"locality": "Weston-super-Mare, Somerset",
"postalCode": "BS23 3YW",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK12"
},
"contactPoint": {
"email": "charlotte.popperwell@plantforce.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PCJJ-4826-QMLZ",
"name": "Birmingham City Council"
},
"tender": {
"id": "P3407",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Plant Vehicle Hire",
"description": "Birmingham City Council (the \"Council\") is seeking to appoint the two highest ranking organisations for the provision of Plant Vehicle Hire. The primary goal of the procurement is to establish a Corporate contract that will encompass the requirements for all our service areas (approximately 21) that necessitate the use of plant vehicles. The specification will focus on the requirements required to support the operation and maintenance of the Council's Cemetery and Crematoria grounds for the Council's Bereavement Service's area. The equipment required includes but is not limited to; * Tractors; * Trailers; * Excavator 803; * Excavator 2CX; * Dumpers. The contract will commence on 01 April 2026 and will be in place for a period of four (4) years.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "16700000",
"description": "Tractors"
},
{
"scheme": "CPV",
"id": "34142300",
"description": "Dumper trucks"
},
{
"scheme": "CPV",
"id": "34223300",
"description": "Trailers"
},
{
"scheme": "CPV",
"id": "43261000",
"description": "Mechanical shovels"
},
{
"scheme": "CPV",
"id": "77111000",
"description": "Hire of agricultural machinery with operator"
}
],
"deliveryAddresses": [
{
"region": "UKG31",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 1382400,
"amount": 1152000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"submissionMethodDetails": "This tender is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk. Tender deadline submission is noon on 19th December 2025.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-12-19T12:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2025-12-05T12:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-03-03T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 1382400,
"amount": 1152000,
"currency": "AED"
},
"awardCriteria": {
"weightingDescription": "Tenders will be evaluated using the quality/social value/price in accordance with a pre-determined evaluation model. The quality element will account for 50%, social value 20% and price 30%",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "Tenders will be evaluated using the quality/social value/price in accordance with a pre-determined evaluation model. The quality element will account for 50%, social value 20% and price 30%"
}
]
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "076614-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/076614-2025",
"datePublished": "2025-11-24T16:12:53Z",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Corporate Plant Vehicle Hire Contract",
"status": "pending",
"date": "2026-03-04T00:00:00+00:00",
"value": {
"amountGross": 359025.6,
"amount": 299188,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PQWB-1898-DGWW",
"name": "GAP Group Ltd"
},
{
"id": "GB-PPON-PMJY-9763-LBYW",
"name": "Plantforce Rentals Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "16700000",
"description": "Tractors"
},
{
"scheme": "CPV",
"id": "34142300",
"description": "Dumper trucks"
},
{
"scheme": "CPV",
"id": "34223300",
"description": "Trailers"
},
{
"scheme": "CPV",
"id": "43261000",
"description": "Mechanical shovels"
},
{
"scheme": "CPV",
"id": "77111000",
"description": "Hire of agricultural machinery with operator"
}
],
"deliveryAddresses": [
{
"region": "UKG31",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-03-16T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "019792-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/019792-2026",
"datePublished": "2026-03-05T10:46:07Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-03-04T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-04-01T23:59:59+01:00",
"status": "scheduled"
}
]
}
]
}