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Provision of Access Control System Replacements

Oxford City Council

This public procurement record has 4 releases in its history.

Award

15 Oct 2026 at 14:33

UK7 - Contract Details Notice
Award

01 Oct 2026 at 15:13

UK7 - Contract Details Notice
Award

23 Apr 2026 at 11:56

UK6 - Contract Award Notice
Tender

27 Nov 2025 at 13:47

UK4 - Tender Notice
Summary of the contracting process

Oxford City Council is replacing end-of-life door-entry and access-control systems used to manage access to its 651 buildings. The requirement is for access-control system replacement services, including the associated installation and commissioning work implied by the project milestones and handover measures. Work is in Oxford. The contract also requires attention to the effect of installation on tenants, including noise, mess, missed appointments and temporary access arrangements. The council is the buyer and the replacement programme concerns its building estate rather than a single site. The published scope is a single requirement covering the access-control replacements; it does not describe separate building-specific packages.

The procurement is complete and awarded to AB Security Ltd following an open procedure. The award date was 21 April 2026. The awarded value is £869,731 excluding VAT (£1,087,162 including VAT). The signed contract is recorded as running from 5 October 2026 to 4 October 2028, with an option for a further 12-month extension. The procurement was one lot, and seven bids were received. Evaluation weighted quality at 70% and price at 30%; the lot was identified as suitable for SMEs. The contract sets quarterly monitoring of milestone timeliness, tenant complaints about installation disruption and defects reported within 30 days of handover of each block or phase. The contract was signed on 1 October 2026.

For suppliers targeting Oxford City Council’s building estate, this award demonstrates demand for a coordinated replacement programme across a large, varied property portfolio. A credible competitor would need to deliver door-entry and access-control system replacements, organise installation and commissioning by building or phase, and maintain reliable temporary access while work is under way. The measured outcomes show that delivery planning, appointment management, clean and considerate site work, and prompt defect resolution are central to the buyer’s expectations. Suppliers should be able to evidence disciplined milestone control and a practical approach to limiting tenant complaints and post-handover faults. Quality carried substantially more evaluation weight than price, so a strong, evidenced delivery plan and relevant installation experience would matter alongside competitive pricing. The recorded SME suitability indicates that smaller specialist firms could be relevant, provided they can manage the programme’s scale.

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Notice Information

Notice Title

Provision of Access Control System Replacements

Notice Description

The Council manages 651 buildings that utilise door entry and access control systems to manage entry to the buildings. The access control system needs replacing as it is approaching the end of its functional life.

Lot Information

Lot 1

Renewal: 18 month contract with an option to extend for a further 12 month period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ea2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097535-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
£869,731 £500K-£1M
Contracts Value
£1,956,894 £1M-£10M

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
9 Jan 2026Expired
Future Notice Date
Not specified
Award Date
21 Apr 20266 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oxford City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

AB SECURITY LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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