Tender

Children with Disabilities Short Break and Respite Framework

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Dec 2025 at 13:13

Summary of the contracting process

Derbyshire County Council has initiated a tender titled "Children with Disabilities Short Break and Respite Framework" aimed at providing specialised services for children with disabilities and additional needs. This tender falls under the health and social work services industry category and is located in the UKF1 region, United Kingdom. Currently, the procurement is in the tender stage and it is being conducted using the open procedure method, consistent with the Procurement Act 2023. Key deadlines include the end of the enquiry period on 29 December 2025 and the tender submission deadline on 7 January 2026, with the contract award expected by 17 March 2026. This framework agreement, open for competition, will last until 30 April 2032.

This tender offers numerous opportunities for businesses engaged in health and social work services, specialising in services for children with disabilities. It is particularly suitable for SMEs and VCSEs that provide community-based services, overnight short breaks, specialist group activities, and home care services. Providers can bid on various lots, which include community mentoring services, adapted premises for overnight stays, group activities, and comprehensive home care. Businesses with the capability to deliver high-quality and cost-effective solutions, whilst contributing social value, can stand to benefit significantly by participating in the tender, leading to enhanced business growth and reputation in the sector.

How relevant is this notice?

Notice Information

Notice Title

Children with Disabilities Short Break and Respite Framework

Notice Description

This is a re-issue of the previous tender (CCS037) The Council is establishing an Open Framework, in line with the Procurement Act 2023, to deliver specialised services to children with disabilities and additional needs and their families. Providers are invited to bid for any of the following lots to deliver a flexible provision of specialist services to children and young people with disabilities and additional needs and their families; Lot A Community Based Befriending and Mentoring Services Lot B Overnight Short Breaks (for Providers who Operate a Specific Overnight Premises) Lot C Specialist Group Activities for children and young people with disabilities and Page 2 to 12 additional needs Lot D Home Care Services for children and young people with disabilities and additional needs.

Lot Information

Community Based Befriending and Mentoring Service

Service requirements: Includes - community-based befriending and mentoring service to enable children and young people with disabilities and additional needs to access their community, socialise, have fun, access new experiences, make new connections, and develop existing and new life and social skills. Work collaboratively to provide support that allows children and young people to access the community and a range of social activities relevant to their interests and likes enabling positive experiences and outcomes. Ensure that support starts within 20 working days of referral, unless the needs of the child or family dictate a longer transition period.

Overnight Short Breaks for Providers who operate a specific Overnight Premises.

Service requirement: Residential activity breaks for children and young people with disabilities and additional needs - aged 8 and over within a premises that is operated by the provider for the purpose of overnight short breaks. This could include a property that is owned or regularly rented by the Provider, but it must be equipped for the purpose of delivering overnight short breaks to children with disabilities and additional needs. Providers must be Ofsted registered to provide services under this Lot. Ensure that premises are appropriately adapted, and that specialist equipment is available to meet the needs of referred children and young people. Ensure the first overnight short break is offered within 4-6 weeks from referral. Organise and deliver overnight, weekend or longer breaks for individual children/young people, families and/or groups of young people with disabilities and additional needs.

Specialist Group Activities for Children and Young People with Disabilities and Additional Needs

Organise and deliver specialist playschemes and/or group activities for children and young people with disabilities and additional needs. Groups should provide children/young people with fun, engaging activities that are appropriate to their abilities, needs and interests. They should encourage the development of social and life skills and be a safe positive space for children and young people with disabilities and additional needs. Where necessary children should be matched with other children and young people appropriately and with due regard to needs.

Home Care Services for Children and Young People with Disabilities and Additional Needs

The service requirement is to provide support to children and young people with disabilities and additional needs and their families with personal, practical and social/emotional aspects of ordinary living that young people might usually perform for themselves or might be performed by their carers within the home. Providers who place a bid for the inclusion of this Lot must be able to deliver all personal care services described under section 3.6.5. Day-time Care shall be required between the hours of 7am to 8pm. This includes practical home care support, personal care and independent support. Night-time Care shall be required between the hours of 8pm to 7am. This includes practical home care support, personal care and independent support. Sleep-in Care may be required between the hours of 10pm to 7am. This will usually not involve more than two waking periods each night. Additional disturbances shall be charged at the night-time rate; the Care Plan must identify sleeping arrangements. Live-in Care is fully inclusive 24-hour support on a short-term or continuing basis. The Care Plan for a Live-in Care package needs to identify sleeping arrangements and rest periods for the care worker; consistency of use of the same care workers; arrangements for the cost of the care workers' food and other day to day expenses incurred whilst providing the care. The Provider shall ensure that the service begins within 20 working days of referral, unless the needs of the child or family dictate a longer transition period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05eec6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079738-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services


CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£15,800,000 £10M-£100M
Lots Value
£15,800,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 2025Today
Submission Deadline
7 Jan 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
countyprocurementcompliance.team@derbyshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire

Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05eec6-2025-12-04T13:13:58Z",
    "date": "2025-12-04T13:13:58Z",
    "ocid": "ocds-h6vhtk-05eec6",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWZQ-2162-JJQL",
            "name": "Derbyshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWZQ-2162-JJQL"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Matlock",
                "postalCode": "DE4 3AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF13"
            },
            "contactPoint": {
                "email": "Countyprocurementcompliance.team@derbyshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.derbyshire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWZQ-2162-JJQL",
        "name": "Derbyshire County Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "The notice has not been published as this is a re procurement of CCS037 ( Notice identifier: 2025/S 000-049124 Procurement identifier (OCID): ocds-h6vhtk-0512ed ) due to non sufficiency from the first publication."
    },
    "tender": {
        "id": "CCS079",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Children with Disabilities Short Break and Respite Framework",
        "description": "This is a re-issue of the previous tender (CCS037) The Council is establishing an Open Framework, in line with the Procurement Act 2023, to deliver specialised services to children with disabilities and additional needs and their families. Providers are invited to bid for any of the following lots to deliver a flexible provision of specialist services to children and young people with disabilities and additional needs and their families; Lot A Community Based Befriending and Mentoring Services Lot B Overnight Short Breaks (for Providers who Operate a Specific Overnight Premises) Lot C Specialist Group Activities for children and young people with disabilities and Page 2 to 12 additional needs Lot D Home Care Services for children and young people with disabilities and additional needs.",
        "status": "active",
        "items": [
            {
                "id": "A",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "A"
            },
            {
                "id": "B",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "B"
            },
            {
                "id": "C",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "C"
            },
            {
                "id": "D",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "D"
            }
        ],
        "value": {
            "amountGross": 18960000,
            "amount": 15800000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "isOpenFrameworkScheme": true,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "As set out in the tender documentation",
                "openFrameworkSchemeEndDate": "2032-04-30T23:59:59+01:00"
            }
        },
        "submissionMethodDetails": "https://procontract.due-north.com/Advert?advertId=d04ccc3d-0cd1-f011-813a-005056b64545 This is a reissue of CCS037 due to non sufficiency. Whilst some areas of the tender has changed it substantially remains the same. the below are the areas that have changed : Ability to upload the care plan as an attachment change to the 6.8-6.11 quality questions in the tender response document Appendix A6 no longer needs to be uploaded at point of submission Please ensure that you submit the CCS079 documents and NOT the CCS037 documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-07T11:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-29T16:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-17T23:59:59Z"
        },
        "lots": [
            {
                "id": "A",
                "title": "Community Based Befriending and Mentoring Service",
                "description": "Service requirements: Includes - community-based befriending and mentoring service to enable children and young people with disabilities and additional needs to access their community, socialise, have fun, access new experiences, make new connections, and develop existing and new life and social skills. Work collaboratively to provide support that allows children and young people to access the community and a range of social activities relevant to their interests and likes enabling positive experiences and outcomes. Ensure that support starts within 20 working days of referral, unless the needs of the child or family dictate a longer transition period.",
                "status": "active",
                "value": {
                    "amountGross": 18960000,
                    "amount": 15800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 75,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As set out in the tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "As set out in the tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2032-04-30T23:59:59+01:00"
                }
            },
            {
                "id": "B",
                "title": "Overnight Short Breaks for Providers who operate a specific Overnight Premises.",
                "description": "Service requirement: Residential activity breaks for children and young people with disabilities and additional needs - aged 8 and over within a premises that is operated by the provider for the purpose of overnight short breaks. This could include a property that is owned or regularly rented by the Provider, but it must be equipped for the purpose of delivering overnight short breaks to children with disabilities and additional needs. Providers must be Ofsted registered to provide services under this Lot. Ensure that premises are appropriately adapted, and that specialist equipment is available to meet the needs of referred children and young people. Ensure the first overnight short break is offered within 4-6 weeks from referral. Organise and deliver overnight, weekend or longer breaks for individual children/young people, families and/or groups of young people with disabilities and additional needs.",
                "status": "active",
                "value": {
                    "amountGross": 18960000,
                    "amount": 15800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 75,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As set out in the tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "As set out in the tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2032-04-30T23:59:59+01:00"
                }
            },
            {
                "id": "C",
                "title": "Specialist Group Activities for Children and Young People with Disabilities and Additional Needs",
                "description": "Organise and deliver specialist playschemes and/or group activities for children and young people with disabilities and additional needs. Groups should provide children/young people with fun, engaging activities that are appropriate to their abilities, needs and interests. They should encourage the development of social and life skills and be a safe positive space for children and young people with disabilities and additional needs. Where necessary children should be matched with other children and young people appropriately and with due regard to needs.",
                "status": "active",
                "value": {
                    "amountGross": 18960000,
                    "amount": 15800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 75,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As set out in the tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "As set out in the tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2032-04-30T23:59:59+01:00"
                }
            },
            {
                "id": "D",
                "title": "Home Care Services for Children and Young People with Disabilities and Additional Needs",
                "description": "The service requirement is to provide support to children and young people with disabilities and additional needs and their families with personal, practical and social/emotional aspects of ordinary living that young people might usually perform for themselves or might be performed by their carers within the home. Providers who place a bid for the inclusion of this Lot must be able to deliver all personal care services described under section 3.6.5. Day-time Care shall be required between the hours of 7am to 8pm. This includes practical home care support, personal care and independent support. Night-time Care shall be required between the hours of 8pm to 7am. This includes practical home care support, personal care and independent support. Sleep-in Care may be required between the hours of 10pm to 7am. This will usually not involve more than two waking periods each night. Additional disturbances shall be charged at the night-time rate; the Care Plan must identify sleeping arrangements. Live-in Care is fully inclusive 24-hour support on a short-term or continuing basis. The Care Plan for a Live-in Care package needs to identify sleeping arrangements and rest periods for the care worker; consistency of use of the same care workers; arrangements for the cost of the care workers' food and other day to day expenses incurred whilst providing the care. The Provider shall ensure that the service begins within 20 working days of referral, unless the needs of the child or family dictate a longer transition period",
                "status": "active",
                "value": {
                    "amountGross": 18960000,
                    "amount": 15800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 75,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As set out in the tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "As set out in the tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2032-04-30T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://procontract.due-north.com/Advert?advertId=d04ccc3d-0cd1-f011-813a-005056b64545"
            },
            {
                "id": "079738-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/079738-2025",
                "datePublished": "2025-12-04T13:13:58Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "As set out in the tender documentation"
        }
    },
    "language": "en"
}