NEPO407 Food & General Provisions

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05efa6-2025-12-05T13:01:03Z",
    "date": "2025-12-05T13:01:03Z",
    "ocid": "ocds-h6vhtk-05efa6",
    "description": "NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO members. A list of member organisations is available in the About section of the NEPO website www.nepo.org. Lot 1 of this agreement will also be made available to all current and future NEPO associate members throughout all administrative regions of the UK. Lots 2, 3 and 4 of this agreement will be made available to all current and future associate members throughout the North East Region. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list. NEPO intends to make the resulting agreement available for use by all contracting authorities (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above supplies. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm https://www.gov.uk/government/organisations/department-for-education https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-england https://education.gov.scot/ParentZone http://hwb.wales.gov.uk/ https://www.education-ni.gov.uk/ https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/ http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trusts http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm https://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htm http://www.nidirect.gov.uk/local-councils-in-northern-ireland http://www.scotland.gov.uk/Publications/2012/02/2421/1 https://www.communities-ni.gov.uk/contact https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies https://www.ons.gov.uk/ https://www.police.uk/forces/ http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland http://www.fire.org.uk/fire-brigades.html http://www.nifrs.org/areas-districts/ http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://directory.scottishhousingregulator.gov.uk/pages/default.aspx https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en https://www.nidirect.gov.uk/contacts/housing-associations http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx http://www.sell2wales.gov.uk/Search/search_Auth.aspx http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 A complete list of permissible users is shown on the NEPO website below: https://www.nepo.org/associate-membership/permissible-users Further information can be found at: www.nepo.org",
    "initiationType": "tender",
    "tender": {
        "id": "NEPO407",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NEPO407 Food & General Provisions",
        "classification": {
            "scheme": "CPV",
            "id": "15000000",
            "description": "Food, beverages, tobacco and related products"
        },
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "1",
                "description": "The Solution will provide for the supply and distribution of food and general provisions to a variety of Contracting Authority establishments on behalf of NEPO Member Authorities and NEPO Associate Members, including but not limited to, schools and other Public-Sector catering premises.",
                "contractPeriod": {
                    "durationInDays": 1440
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "080142-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "NEPO407 Food & General Provisions",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-01207120",
                    "name": "Bestway Wholesale Limited"
                },
                {
                    "id": "GB-COH-01404481",
                    "name": "Hopwells Limited"
                },
                {
                    "id": "GB-COH-04285214",
                    "name": "J Freeman and Sons t/a Freeman Catering Butchers"
                },
                {
                    "id": "GB-COH-03034745",
                    "name": "Redbridge Produce and Flowers Limited t/a Total Produce"
                },
                {
                    "id": "GB-COH-02035315",
                    "name": "Brake Bros Limited"
                },
                {
                    "id": "GB-COH-03031294",
                    "name": "JR Holland Food Services Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-160023",
            "name": "The Association of North East Councils Limited",
            "identifier": {
                "legalName": "The Association of North East Councils Limited",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Northern Design Centre",
                "locality": "Gateshead",
                "region": "UKC22",
                "postalCode": "NE83DF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "professional.services@nepo.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nepo.org"
            }
        },
        {
            "id": "GB-COH-01207120",
            "name": "Bestway Wholesale Limited",
            "identifier": {
                "legalName": "Bestway Wholesale Limited",
                "id": "01207120",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-COH-01404481",
            "name": "Hopwells Limited",
            "identifier": {
                "legalName": "Hopwells Limited",
                "id": "01404481",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-COH-04285214",
            "name": "J Freeman and Sons t/a Freeman Catering Butchers",
            "identifier": {
                "legalName": "J Freeman and Sons t/a Freeman Catering Butchers",
                "id": "04285214",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Nottingham",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-03034745",
            "name": "Redbridge Produce and Flowers Limited t/a Total Produce",
            "identifier": {
                "legalName": "Redbridge Produce and Flowers Limited t/a Total Produce",
                "id": "03034745",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Gateshead",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-02035315",
            "name": "Brake Bros Limited",
            "identifier": {
                "legalName": "Brake Bros Limited",
                "id": "02035315",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-COH-03031294",
            "name": "JR Holland Food Services Limited",
            "identifier": {
                "legalName": "JR Holland Food Services Limited",
                "id": "03031294",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Gateshead",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-10420",
            "name": "Technology and Construction Court",
            "identifier": {
                "legalName": "Technology and Construction Court"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-160023",
        "name": "The Association of North East Councils Limited"
    },
    "contracts": [
        {
            "id": "080142-2025-1-1",
            "awardID": "080142-2025-1-1",
            "title": "NEPO407 Food & General Provisions",
            "status": "active",
            "value": {
                "amount": 480000000,
                "currency": "GBP"
            },
            "dateSigned": "2019-08-07T00:00:00+01:00",
            "period": {
                "startDate": "2026-06-30T00:00:00+01:00",
                "endDate": "2027-07-31T23:59:59+01:00"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "15000000",
                        "description": "Food, beverages, tobacco and related products"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "15000000",
                            "description": "Food, beverages, tobacco and related products"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "In accordance with regulation 72(1)(b) NEPO have made the decision to extend the arrangement from the existing end date of 30/6/2026 to 31/07/2027 as additional supplies have become necessary, and a change would create substantial duplication of costs and significant inconvenience.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: The current framework is utilised by North East Contracting Authorities only to supply food and produce in a range of environments, including pre-school, primary and secondary educational establishments, care facilities and Council operated sites. The variation retains the existing provision and its original scope and safeguards the continuity of service for those Contracting Authorities utilising the solution. NEPO has undertaken extensive market exploration following the withdrawal of a key supplier to this Framework to identify potential risks and inform its options appraisal. NEPO anticipate that the renewal of this Framework, alongside the wider renewal of all NEPO food solutions will result in a significantly different approach to food procurement for the region, and the future aggregation of requirements is essential to deliver long-term efficiencies and stability in supply. The variation to the term aligns all food Solutions to a concurrent expiry, ensuring future consolidation can be leveraged to achieve long term cost savings for the Public Sector. The variation reduces duplication and resource cost through multiple short-term arrangements, which limit value for money, require significant resource to migrate and implement, incur significant mobilisation costs and present barriers to supply feasibility for the market. The primary users of the Framework are education establishments, which operate against academic years. To ensure that the Framework provides sufficient protection of supply for users, it is necessary to align the extension to academic years. A shorter term would disrupt term time and would incur significant additional cost and resource for contracting authorities in implementation and operations and would present risk to continuity of pre-planned menus, which consider user requirements and strict allergen control. The value of the Framework remains unchanged and NEPO do not anticipate that additional supplies require variation of the published value. Notwithstanding, NEPO are satisfied the variation remains consistent with the applicable thresholds set out in Regulation 72(1)(b). The Framework provides no guarantee of any orders or value of goods and Contracting Authorities make no commitment of exclusivity or use. NEPO is satisfied that the necessary additional supplies are critical to Contracting Authorities operation, and change would create substantial duplication and present a risk to both short term supply and the long-term sustainability of food provision for the Solutions end users. NEPO intends to begin market engagement on the renewal of this Framework as a priority to ensure that the future iteration addresses the on-going risks to supply, reflects the changing dynamics of the supply market following a period of significant volatility, and adopts a structure which retains value for money while providing greater resilience. A comprehensive phase of discovery, engagement and assessment will take place in response to the existing challenges. Suppliers will be encouraged to provide feedback on how the renewal could be shaped to encourage participation and achieve greater value for Contracting Authorities. NEPO anticipates that market engagement will begin in Q1 2026, with an expected future Framework award in Q1 2027 to replace the existing solutions. This timescale will allow the appropriate scoping and options appraisal in the design of the solution as well as an appropriate period for the effective mobilisation of the solution. Interested Suppliers are advised to register at www.open-uk.org to receive future updates on activity. NEPO intends to notify the market of future activity through the publication of a Pipeline notice in early 2026."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:473642-2019:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}