Planning

Procurement of Project Portfolio Management (PPM) System

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

09 Dec 2025 at 20:31

UK2 - Preliminary Market Engagement Notice
Planning

08 Dec 2025 at 12:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Buckinghamshire Council is currently in the planning stage for the procurement of a Project Portfolio Management (PPM) System. This process is designed to manage the Corporate Project Management Office (PMO), the Capital PMO, and Service Improvement-led projects. Located in Aylesbury, the council invites suppliers to participate in a market engagement exercise that includes reviewing the scope and submitting responses to an accompanying questionnaire by 22 December 2025. The procurement falls under the industry category of software packages and information systems, specifically targeting project management software. Future notices are anticipated by 29 January 2026, with the planned contract period spanning from 1 June 2026 to 31 May 2030.

This procurement presents a significant opportunity for businesses specialising in project management software solutions. Companies with expertise in streamlining services, improving reporting capabilities, and facilitating automated resource management will find this tender particularly suited to their strengths. Small and medium enterprises (SMEs) are encouraged to compete, as the bidding process has been designed to accommodate their participation. Successful bidders can expect to contribute to the improvement of project management efficiencies and corporate visibility within Buckinghamshire Council, supporting their objectives of delivering high-quality, professional services with enhanced consistency and decision-making capabilities.

How relevant is this notice?

Notice Information

Notice Title

Procurement of Project Portfolio Management (PPM) System

Notice Description

Buckinghamshire Council is looking to procure and implement a Project Portfolio Management (PPM) software system for managing the Corporate Project Management Office (PMO), the Capital PMO, and Service Improvement-led projects. The overarching aim of the project is to: * Further improve the capabilities and capacity to deliver a streamlined and professional service with consistency in reporting and readily accessible, high-quality records. * To create efficiencies in processes within Service Improvement, Corporate PMO and Capital PMO, and other areas if required. * To improve project management related reporting capabilities across these teams. * To improve corporate visibility across all current Income and Expenditure / PMO (and other areas if required) projects. * To enable automated resource management capabilities and better-inform decision-making on resource allocations.

Planning Information

Buckinghamshire Council is inviting suppliers to participate in this market engagement exercise by reviewing the scope outlined and submitting responses to the accompanying questionnaire. The purpose of this engagement is to gather market insight that will inform the design of the future Project Portfolio Management (PPM) System procurement. To participate in this exercise, please complete the preliminary market engagement questionnaire via the Council's In-tend Portal here: https://in-tendhost.co.uk/buckinghamshire-council 1. This Request for Information and any related documents referred to have been prepared by the Council for the purpose of market engagement to gather information. 2. The Request for Information documents are intended only as a preliminary background explanation and are not intended to form the basis of any decision on whether to enter into any contractual relationship with the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f0b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081266-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48331000 - Project management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
29 Jan 20262 months to go
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@buckinghamshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
AYLESBURY
Postcode
HP19 8FF
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
Not specified
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North West
Westminster Constituency
Aylesbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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