Tender

Holiday, Activities and Food (HAF) Programme - Round 2

SOUTHEND-ON-SEA CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

10 Dec 2025 at 15:29

Summary of the contracting process

Southend-on-Sea City Council has initiated the tender process for the second round of the Holiday, Activities, and Food (HAF) Programme, seeking additional suppliers to join its existing Framework Agreement. This initiative, funded by the UK Department for Education, aims to provide holiday activities and meals to vulnerable children across Southend-on-Sea during school holidays. The programme focuses on ensuring healthy food, enriching physical and nutritional activities, and increasing children's engagement with educational services. The tender is part of an open procurement method within the services category, valued at £5,040,000. Interested suppliers should submit their tenders by 12 Noon on 3rd February 2026, with the contract expected to start on 2nd March 2026 and potentially extend until 30th November 2031, depending on demand and funding continuity.

This tender provides significant business growth opportunities for suppliers specialising in community, social, and personal services, particularly those experienced in delivering health and social work services. Companies skilled in educational and nutritional programme delivery, with the capability to engage children in enriching activities, would find this an excellent opportunity to expand their service portfolio. As the programme covers various UK regions, suppliers with broad logistical capabilities and a commitment to social impact and community well-being may particularly benefit from this tender opportunity. By joining the framework, businesses can secure a stable revenue stream over multiple years, subject to performance and continued government funding.

How relevant is this notice?

Notice Information

Notice Title

Holiday, Activities and Food (HAF) Programme - Round 2

Notice Description

Southend-on-Sea City Council are seeking to add additional suppliers to join the Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on-Sea. The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The provision must be used to provide access to holiday activity programmes as follows: - At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas - Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea. The minimum standards for the delivery of high quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to: * Eat more healthily * Be more active * Take part in engaging and enriching activities * Be safe and not isolated * Have greater knowledge of health and nutrition * Be more engaged with school and other services * Have greater knowledge and awareness of the holiday club provision Further details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack Suppliers are invited to view the documents and submit their tender to join the Framework and the second round will close at 12 Noon on Tuesday 3rd February 2026. Please view the documents here: https://procontract.due-north.com with the reference DN773627. The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Lot Information

Lot 1

Renewal: There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f2fb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081608-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

85000000 - Health and social work services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£5,040,000 £1M-£10M
Lots Value
£5,040,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20252 weeks ago
Submission Deadline
3 Feb 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Mar 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA CITY COUNCIL
Contact Name
Not specified
Contact Email
procurementops@southend.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6FA
Post Town
Southend-on-Sea
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)

Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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