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MEH&UCL Relocation Services

Moorfields Eye Hospital NHS Foundation Trust

This public procurement record has 4 releases in its history.

Award

10 Sep 2026 at 09:53

UK7 - Contract Details Notice
Award

08 Jul 2026 at 17:42

UK6 - Contract Award Notice
Tender

10 Mar 2026 at 17:39

UK4 - Tender Notice
Planning

10 Dec 2025 at 15:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Moorfields Eye Hospital NHS Foundation Trust and University College London’s Institute of Ophthalmology procured specialist relocation services (CPV 98392000) for the planned move of clinical, research, laboratory and administrative services into the Oriel integrated centre in London. The work covered coordinated planning, management and delivery of relocation and decanting activities from Moorfields’ City Road site and associated buildings, and UCL’s Bath Street site, to 4 St Pancras Way. The scope included hospital and laboratory assets such as specialist medical equipment, fridges and freezers, chemicals, wet-laboratory items, biological samples, information technology and general administrative facilities. The supplier was required to deliver a safe, controlled and sequenced move while maintaining clinical service continuity and managing risks in healthcare and laboratory environments. Each organisation entered its own contract with the selected supplier.

The procurement is complete and Crown Workspace Limited was awarded the work on 7 July 2026 following a two-stage competitive flexible procedure under the Procurement Act 2023. Four final-stage bids were received. The award value was £1,250,000 excluding VAT (£1,500,000 including VAT), split between two contracts: £385,252 excluding VAT for Moorfields and £195,812.44 excluding VAT for UCL. The signed contract recorded a value of £581,064.44 excluding VAT (£815,852.16 including VAT), with an initial period from 10 August 2026 to 10 August 2027 and a possible extension to 10 February 2028. The contract was evaluated on technical quality (60%), commercial price (30%) and social value (10%). Stage 1 assessed financial standing, exclusion grounds and relevant technical experience; four highest-ranked suppliers progressed to Stage 2.

This award indicates demand for suppliers able to manage complex healthcare and laboratory relocations involving multiple organisations, sites and stakeholder groups. A credible competitor would need demonstrable experience moving clinical services and laboratory operations while maintaining continuity, alongside robust planning, sequencing and risk-management capability. Relevant expertise includes handling specialist medical equipment, original equipment manufacturer coordination, hazardous materials, temperature-controlled assets, biological samples, fridges and freezers, information technology and general administrative contents. The evaluation placed greatest emphasis on the quality of the move methodology, project plan, resource schedule, risk management, specialist equipment management, asset tracking and validation. Strong financial capacity and evidence of professional and technical ability were required, together with practical sustainability, workforce, skills and fair-work measures. The selected supplier was an SME, showing that this scale and complexity can be addressed by a suitably capable specialist business.

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Notice Information

Notice Title

MEH&UCL Relocation Services

Notice Description

This procurement was conducted by Moorfields Eye Hospital NHS Foundation Trust ("MEH") in accordance with the Procurement Act 2023. University College London ("UCL IoO") (acting through its Institute of Ophthalmology) participated in this procurement. UCL is not a contracting authority for the purposes of the Procurement Act 2023, and by its participation in this process has not submitted to the provisions of that Act. Two separate contracts were entered into. Although this notice is published as a single notice, it relates to two distinct contracts, both entered into with Crown Workspace Limited following the same procurement process: - a contract between MEH and Crown Workspace Limited, to the value of PS385,252.00 excluding VAT; and - a contract between UCL (acting for its Institute of Ophthalmology) and Crown Workspace Limited, to the value of PS195,812.44 excluding VAT. The total contract value stated in this notice is the combined value of both contracts and should be read as split between the two contracts as set out above. Each contract covers only the relocation requirements of the organisation that entered into it, and each organisation is responsible for its own contract, budget and commercial schedule. The procurement was carried out to appoint a single supplier to deliver relocation services for both organisations, with each organisation entering into its own contract with the successful Tenderer at the conclusion of the process. MEH and UCL IoO sought to appoint a suitably experienced supplier to provide relocation services in support of the planned relocation of clinical, research, laboratory and administrative services from existing sites to a new integrated centre. The contract scope included the coordinated planning, management and delivery of relocation and decanting activities for hospital clinical services and laboratory services and associated assets. This included specialist equipment, fridges and freezers, chemicals, wet laboratory items including biological samples, information technology equipment and general administrative facilities. The appointed supplier was required to deliver a safe, controlled and sequenced move approach that maintained service continuity and managed the constraints and risks associated with clinical service operations and laboratory environments. Existing sites included: - Moorfields Eye Hospital NHS Foundation Trust, 162 City Road, London EC1V 2PD (and associated satellite buildings); and - University College London Institute of Ophthalmology, 11-43 Bath Street, London EC1V 9EL. The new integrated centre ("Oriel") is located at: - 4 St Pancras Way, London NW1 0QG. The contracts were awarded following a two-stage competitive flexible procedure under the Procurement Act 2023.

Planning Information

Moorfields Eye Hospital NHS Foundation Trust ("MEH") and the Institute of Ophthalmology, University College London ("UCL IoO") (together, the "Authorities"), are inviting expressions of interest from suppliers to participate in pre-market engagement in relation to the Authorities' proposed procurement of Move Management Services (the "Services"). This market engagement aims to: - inform the market of the Authorities' intention to procure the Services; - assess the level of market interest and capability; and - obtain feedback to help the Authorities refine the proposed approach, including proposed timelines, contract terms and indicative key performance indicators. Proposed engagement activity (webinar and questionnaire) As part of this process, the Authorities will hold an information-only virtual webinar via Microsoft Teams on Thursday, 18 December 2025, during which the Authorities will provide further detail and respond to clarification questions from attendees. Following the webinar, suppliers will have the opportunity to provide feedback by completing and returning a Pre-Market Engagement Questionnaire. The Authorities intend that completed questionnaires will be returned in early January 2026 (deadline to be confirmed in the webinar materials and/or covering email). The Authorities may use the feedback received to inform and refine their subsequent documentation and approach. How to register / submit responses To confirm attendance at the webinar and/or to request the questionnaire, please respond by no later than 16:00 on Wednesday, 17th December 2025 by emailing rf.ppstenders@nhs.net with the following information: - Names and email addresses of up to five (5) attendees from your organisation who wish to join the virtual event. - Following registration, each provider will receive a Bidder Briefing Document and Questionnaire. - The completed questionnaire must be submitted back to rf.ppstenders@nhs.net by no later than the deadline stated within the Bidder Briefing Document. Important notes Participation in this engagement is voluntary, does not form part of any formal tender process, and does not create any commitment on either Authority to proceed with a procurement or to award any contract. Participation will not confer any advantage or disadvantage in any subsequent process run by MEH.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f303
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085678-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98392000 - Relocation services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
£1,250,000 £1M-£10M
Contracts Value
£581,064 £500K-£1M

Notice Dates

Publication Date
10 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jul 20263 months ago
Contract Period
10 Aug 2026 - 10 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Moorfields Eye Hospital NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC1V 2PD
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
1
Supplier Name

Crown Workspace Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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