Planning

Waste Management Services

UNIVERSITY OF EAST ANGLIA

This public procurement record has 2 releases in its history.

PlanningUpdate

10 Dec 2025 at 16:42

UK2 - Preliminary Market Engagement Notice
Planning

10 Dec 2025 at 16:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of East Anglia (UEA), a renowned public authority in the UK, is planning a procurement process for waste management services on its campus in Norwich. This initiative aims to consolidate services into a single contract to enhance efficiency and support the university's environmental objectives. The procurement process is in the planning stage with a competitive flexible procedure anticipated, comprising two evaluation stages. The procurement process timeline starts with a pre-market engagement notice published on 8th December 2025, with a supplier response deadline of 9th January 2026. The tender is expected to be issued by 2nd February 2026, with the new contract set to commence on 1st August 2026. The services under contract are valued at £440k annually, covering refuse collection and management of various waste types, including hazardous waste, across UEA's sprawling campus.

For businesses looking to expand, this tender offers a notable opportunity, especially for those specialising in waste management services, sustainability innovations, and resource efficiency in academic or large campus environments. UEA's preference for a single partnering contractor and its emphasis on partnership and innovative solutions benefits firms capable of providing comprehensive and innovative waste management solutions. SMEs will find this opportunity particularly suited due to the lot's suitability criteria. The contract’s long duration of 10 years, with an option to extend for an additional 5 years, ensures stable and ongoing business for the selected provider, with growth prospects aligned with UEA’s sustainability objectives.

How relevant is this notice?

Notice Information

Notice Title

Waste Management Services

Notice Description

The University of East Anglia (UEA) is an internationally renowned university based in a campus that provides top quality academic, social and cultural facilities to over 17,000 students and 2,500 staff. The UEA has been ranked in the top 20 in the UK for its research quality, in the Complete University Guide's UK top 30 and has achieved the green flag award for 9 years running. Located in 370 acres of rolling parkland but just two miles from the centre of the cathedral city of Norwich, the University is adjacent to the Norwich Research Park which is home to over 1,000 scientists working in several world ranked institutions. A total of over 17,000 students are currently studying at the University, including non-UK students from more than 100 countries worldwide. Founded in 1963 and located on a single campus (the "Campus") on the western fringe of Norwich, the University is respected for both its research and its teaching, attracting students from across the world. The previous procurement activity awarded a framework of suppliers with the requirements split into Lots, resulting in multiple contractors. This has resulted in some inefficiencies within waste collection and processing. Waste types include, but are not limited to: - General waste, recycling, glass, food, bulky general, POPs, plasterboard and gypsum, green waste, general road sweeper, wood (including pallets), offensive waste (bagged) - Confidential waste - Chemical and hazardous - WEEE, portable batteries, light tubes and bulbs, toner and ink cartridges - Clinical The UEA's collections cover 5 days per week and the schedule is required to remain consistent to minimise any disruption to access around the campus. There may be ad-hoc weekend collection requirements around student exit periods for example. The waste output from academic year 24/25 is 4,057.38MT which included 2,685.06MT from construction and demolition. There is potential for this to increase depending on linked contractor agreements on campus. Procurement Process: The UEA intends to award a single contract for all services to promote a partnership approach, enabling innovative investment and providing cost benefits. We believe this approach will provide a positive working relationship, providing a stable, consistent service with a partner who will support the UEA in achieving environmental and sustainability objectives. UEA intends to use a competitive flexible procedure with a two stage evaluation process. This is currently intended to include stage one with conditions of participation and qualitative evaluation questions, stage two to potentially include presentation of innovation and investment and BAFO (best and final offer) with the highest scoring two suppliers. This approach is not definite and may change before UEA issues any tender documents. The UEA is intending to award a contract of 10 years from commencement, with an option to extend for a further 5 years. Contract spend is expected to be PS440k annually across all services. The current contracts end 31/07/2026, an indicative procurement timetable is below, any new service will need to be implemented in time for the contract commencement date: 08/12/2025 - Pre Market Engagement notice published 09/01/2026 - Pre Market Engagement supplier response deadline 02/02/2026 - Tender issued to market 06/04/2026 - All evaluations complete 04/05/2026 - Contract signed May/June/July 2026 - Mobilisation 01/08/2026 - New services commence UEA is under no obligation to proceed with a competitive process following this market engagement.

Planning Information

Please use our Microsoft form linked below to engage with UEA on this requirement. We would appreciate any and all feedback relating to this requirement. https://forms.office.com/e/mmkSShJjbN

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f316
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081689-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90511000 - Refuse collection services

90520000 - Radioactive-, toxic-, medical- and hazardous waste services

Notice Value(s)

Tender Value
£6,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Dec 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
2 Feb 20262 months to go
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EAST ANGLIA
Contact Name
Not specified
Contact Email
procurement@uea.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
NORWICH
Postcode
NR4 7TJ
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
TLH15 Norwich and East Norfolk
Local Authority
Norwich
Electoral Ward
University
Westminster Constituency
Norwich South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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