Planning

Human Resources Information System (HRIS) SaaS

MOAT HOMES LIMITED

This public procurement record has 1 release in its history.

Planning

15 Dec 2025 at 14:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Moat Homes Limited, a sub-central government public authority based in Dartford, is currently in the planning stage for a procurement process involving a Human Resources Information System (HRIS) Software as a Service (SaaS). The procurement title is "Human Resources Information System (HRIS) SaaS," tied to the industry category of human resources software packages. Market engagement commenced with the publication of relevant documents on 15th December 2025, and the process is slated to gather supplier insights until 19th January 2026. The primary objective is to shape the future specification and procurement route for a solution to replace their existing HRIS system, with implementation aimed for a go-live no later than August 2027.

This tender offers significant opportunities for suppliers in the HRIS and HCM solution sector to engage with Moat Homes Limited. The authority is seeking innovative service models that can provide robust HR functionality and resilience against cost escalation. Businesses that deliver time accounting or human resources software packages, particularly those familiar with public sector frameworks, will find themselves well-suited to contribute to the shaping of Moat's procurement strategy. This engagement enables an understanding of market offerings and strategic alignment, although it doesn't influence any future tender positions or selection processes directly.

How relevant is this notice?

Notice Information

Notice Title

Human Resources Information System (HRIS) SaaS

Notice Description

Scope of this PME We are exploring the market for a modern HRIS/HCM solution suitable for Moat Homes Limited (the Authority), which has over 500 employees. The information you provide will help us to: * Understand what the market can offer in terms of HRIS functionality, service models and innovation. * Test our assumptions about single-suite versus modular approaches. * Identify realistic implementation timescales to support a go-live no later than August 2027. * Gain insight into cost drivers, pricing structures and mechanisms to avoid unplanned cost escalation or system disruption. * Understand which public sector frameworks you can offer your solution through. * Identify suppliers who would be willing to engage in follow-up conversations, demonstrations as part of this PME. This is not a call for competition and is not part of any formal selection process. Taking part, or choosing not to take part, will not affect your position in any future tender. Background to the Requirement We currently use a SaaS HRIS that provides core HR records, recruitment and onboarding, payroll (with a bureau element), absence and leave management, expenses, performance management and training administration. Moat has not yet determined the procurement procedure or route to market for this requirement. We may choose to award any future contract via an open procedure, a competitive flexible procedure, a call-off from an appropriate framework agreement (including mini-competition or direct award where permitted), or another compliant route under the applicable procurement regulations. Providers wishing to participate in this Preliminary Market Engagement must do so via the Procurement for Housing tendering portal (https://procontract.due-north.com/Procurer/Advert/View?advertId=cb8acd77-bdd9-f011-813c-005056b64545&fromAdvertEvent=True/), reference DN800516.

Planning Information

This notice is published for market engagement for the replacement of our Human Resources Information System (HRIS). The purpose is to gather information from interested suppliers so that we can shape our future specification, procurement route and implementation plan ahead of our current contract ending. Timetable (Indicative) • Publication of RFI / PME document – 15th Dec 2025 • PME Responses due by - 19th January 2026 (14:00) • Potential follow‑up supplier conversations and demonstrations – 26th January – 30 January 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f5e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082968-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
19 Jan 20263 weeks to go
Award Date
Not specified
Contract Period
19 Jun 2027 - 20 Jun 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MOAT HOMES LIMITED
Contact Name
Mr Robert Lewins
Contact Email
tenders@moat.co.uk
Contact Phone
+44 3003230011

Buyer Location

Locality
DARTFORD
Postcode
DA2 6QE
Post Town
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified
Local Authority
Dartford
Electoral Ward
Stone Castle
Westminster Constituency
Dartford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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