Tender

RFP - UK_876 - Global Event Management Platform

BRITISH COUNCIL

This public procurement record has 1 release in its history.

Tender

18 Dec 2025 at 11:00

UK4 - Tender Notice
Summary of the contracting process

The British Council is currently in the tender stage for procuring a "Global Event Management Platform," aimed at enhancing event management processes across multiple departments. Located in London, the contracting authority is seeking a single platform to consolidate in-person, hybrid, and virtual events, including webinars, significantly aiding the standardisation of existing fragmented tools and processes. This open procurement process is classified under the services category, specifically targeting event services and cultural event organisation. Key dates to note are the enquiry period ending on 5 January 2026 and the tender submission deadline on 19 January 2026, with the opportunity valued at up to £180,000 GBP. The contract is expected to commence on 13 February 2026, lasting for one year initially, with options to extend up to three more years.

This tender presents substantial opportunities for businesses in the event management and IT sectors, particularly those specialising in comprehensive event solutions capable of managing hybrid and virtual platforms across global settings. SMEs are specifically encouraged to apply, given the contract's suitability for smaller enterprises. Businesses demonstrating expertise in integrated event management solutions and possessing the ability to streamline procedures to reduce fragmentation will be well-positioned to exploit this opportunity. The British Council’s open competition method signals a welcoming environment for diverse bids, potentially benefitting innovative service providers eager to expand their on-ground and digital operational footprint.

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Notice Information

Notice Title

RFP - UK_876 - Global Event Management Platform

Notice Description

We are looking for a single event management platform that can support the delivery of in-person, hybrid and virtual events as well as webinars across multiple countries and departments, and can help us standardise the event management process and reduce the current fragmentation of tools and processes.

Lot Information

Lot 1

Renewal: The contract will be for an initial term of 1 year, with an option for an extension for up to an additional 3 years in annual (1 year) increments that will be reviewed on an annual basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f8c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084228-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
19 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Feb 2026 - 12 Feb 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH COUNCIL
Contact Name
Aung Thein
Contact Email
aung.thein@britishcouncil.org
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JQ
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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