Notice Information
Notice Title
Provision of All Wales Independent Mental Capacity Advocacy (IMCA)
Notice Description
NHS Wales Shared Services Parentship (as hosted by Velindre University NHS Trust), in collaboration with six (6) Welsh Health Boards is seeking to procure an Independent Mental Capacity Advocacy service. The tender will be divided into Lots to take into consideration the provision of the IMCA and the paid RPR (Relevant Person Representative) service. This procurement is divided into six (6) Lots as set out below. Please note that Lot 3 and 4 are split into three (3) two separate sub-lots with the Health Board acting as the Commissioner for the Lots detailed below: Lot 1 - BCUHB IMCA Services Lot 2a - ABUUHB IMCA Services Lot 2b - ABUUHB Ad-hoc Spot-Purchase Lot 3a - CTMUHB IMCA Services Lot 3b - CTMUHB Paid RPR Services Lot 3c -CTMUHB Ad-hoc Spot-Purchase Lot 4a - CAVUHB IMCA Services Lot 4b - CAVUHB Paid RPR Services Lot 4c - CAVUHB Spot-Purchase of Paid RPR Lot 5a - HDDUHB IMCA & Paid RPR services Lot 5b - HDDUHB Ad - hoc Spot-Purchase Lot 6a - SBUHB IMCA & Paid RPR services Lot 6b - SBUHB Spot-Purchase of Paid RPR Local Authorities
Lot Information
Betsi Cadwaladr university health board
This lot will have a requirement for one (1) provider to deliver the services Lot 1 Provision of services IMCA services paid RPR within the Health Boards.
Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Cardiff and Vale University Local Health BoardLot 4a Provision of IMCA services and paid RPR within the Health Boards. Lot 4b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area. Lot 4c - Sot Purchase or RPR
Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Cwm Taf University Health BoardLot 3a Provision of IMCA services and paid RPR within the Health Boards. Lot 3b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area. Lot3c Provision of ad-hoc spot-purchase
Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Hywel Dda University Health BoardLot 5a Provision of IMCA services and paid RPR within the Health Boards. Lot5b Provision of ad-hoc spot-purchase
Renewal: The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Swansea Bay University Health BoardThis lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 6a Provision of IMCA services and paid RPR within the Health Boards. Lot6b Provision of ad-hoc spot-purchase
Renewal: The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Aneurin Bevan university health boardThis lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 2a Provision of PRP services IMCA services and paid RPR within the Health Boards. Lot2b Provision of ad-hoc spot-purchase
Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Planning Information
NWSSP is seeking feedback from suppliers, contractors and other interested parties to help the noted Health Boards to increase its market understanding, inform the development of the specification and support governance processes. This preliminary market engagement exercise is open to all interested parties. To participate in the preliminary market engagement exercise, please contact the names detailed below who will be able to provide you with the Preliminary Market Engagement Document. Emmanuel Haruna - emmanuel.haruna@wales.nhs.uk Amy Chilvers - Amy.chilvers@wales.nhs.uk Once you have read through the document and supporting appendices, please complete the Preliminary Market Engagement Questionnaire.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05fcb7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/073756-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
85000000 - Health and social work services
Notice Value(s)
- Tender Value
- £11,356,885 £10M-£100M
- Lots Value
- £11,356,885 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Aug 20261 weeks ago
- Submission Deadline
- 17 Aug 20263 days to go
- Future Notice Date
- 1 Apr 2026Expired
- Award Date
- Not specified
- Contract Period
- 1 Jan 2027 - 31 Dec 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 3UZ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL Wales
-
- Local Authority
- Cardiff
- Electoral Ward
- Gabalfa
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/073756-2026
4th August 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/073534-2026
4th August 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/072259-2026
30th July 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/069728-2026
23rd July 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/066358-2026
14th July 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/085898-2025
23rd December 2025 - Preliminary market engagement notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372620
Attached are the Terms and Conditions -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372622
Attached is the Instructions for Dibbers document -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372623
Attached is the Bidder Response Form -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372631
Attached is the TUPE confidentially Agreement -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372657
attached is the WPSQ document -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372643
attached is the service specification -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372644
attached is the e trading specification
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2027-06-01T00:00:00+01:00",
"endDate": "2028-12-31T23:59:59+00:00",
"maxExtentDate": "2031-12-31T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments."
}
},
{
"id": "2",
"title": "Aneurin Bevan university health board",
"description": "This lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 2a Provision of PRP services IMCA services and paid RPR within the Health Boards. Lot2b Provision of ad-hoc spot-purchase",
"status": "active",
"value": {
"amountGross": 2846385,
"amount": 2846385,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"description": "The full evaluation criteria is set out in the tender documents.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2027-01-01T00:00:00+00:00",
"endDate": "2028-12-31T23:59:59+00:00",
"maxExtentDate": "2031-12-31T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments."
}
}
],
"communication": {
"futureNoticeDate": "2026-04-01T23:59:59+01:00"
},
"status": "active",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"procedure": {
"isAccelerated": true,
"acceleratedRationale": "Light touch contract"
},
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/esop/mdl/message/receivedMessage.do?reset=true",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2026-08-17T17:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2026-08-10T17:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-10-02T23:59:59+01:00"
},
"lotDetails": {
"awardCriteria": {
"description": "For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot. Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term."
}
},
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Attached are the Terms and Conditions",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372620"
},
{
"id": "L-2",
"documentType": "biddingDocuments",
"description": "Attached is the Instructions for Dibbers document",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372622"
},
{
"id": "L-3",
"documentType": "biddingDocuments",
"description": "Attached is the Bidder Response Form",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372623"
},
{
"id": "L-4",
"documentType": "biddingDocuments",
"description": "Attached is the TUPE confidentially Agreement",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372631"
},
{
"id": "L-5",
"documentType": "biddingDocuments",
"description": "attached is the WPSQ document",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372657"
},
{
"id": "L-6",
"documentType": "biddingDocuments",
"description": "attached is the service specification",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372643"
},
{
"id": "L-7",
"documentType": "biddingDocuments",
"description": "attached is the e trading specification",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372644"
},
{
"id": "L-11",
"documentType": "biddingDocuments",
"description": "attached is the ITT",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=373277"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "066358-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/066358-2026",
"datePublished": "2026-07-14T15:42:56+01:00",
"format": "text/html"
},
{
"id": "069728-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/069728-2026",
"datePublished": "2026-07-23T13:22:48+01:00",
"format": "text/html"
},
{
"id": "072259-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/072259-2026",
"datePublished": "2026-07-30T14:50:47+01:00",
"format": "text/html"
},
{
"id": "073534-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/073534-2026",
"datePublished": "2026-08-04T10:52:01+01:00",
"format": "text/html"
},
{
"id": "073756-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/073756-2026",
"datePublished": "2026-08-04T14:35:49+01:00",
"format": "text/html"
}
],
"amendments": [
{
"id": "069728-2026",
"description": "The clarification deadline is being extended from the 23rd July to 28th July to allow further opportunity for clarification"
},
{
"id": "072259-2026",
"description": "The submission deadline has been extended from the 5th August to 10th August. This amendment allows the opportunity for all potential bidders to finalise their bids based on the updated information."
},
{
"id": "073534-2026",
"description": "The submission deadline has been extended from the 5th August to 17th August at 5pm. The clarification date has also been extended from the 30th July until the 10th August at 5pm. This amendment allows the opportunity for all potential bidders to finalise their bids based on the updated information."
},
{
"id": "073756-2026",
"description": "In the Lotting description section, whilst the description is correct we will delete the following statement to avoid confusion- 'Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.'"
}
]
},
"language": "en"
}