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Provision of All Wales Independent Mental Capacity Advocacy (IMCA)

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 6 releases in its history.

TenderUpdate

04 Aug 2026 at 14:35

UK4 - Tender Notice
TenderUpdate

04 Aug 2026 at 10:52

UK4 - Tender Notice
TenderUpdate

30 Jul 2026 at 14:50

UK4 - Tender Notice
TenderUpdate

23 Jul 2026 at 13:22

UK4 - Tender Notice
Tender

14 Jul 2026 at 15:42

UK4 - Tender Notice
Planning

23 Dec 2025 at 14:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is procuring independent mental capacity advocacy (IMCA) services across Wales on behalf of six Welsh health boards. The requirement includes IMCA advocacy, paid Relevant Person Representative (RPR) services and ad-hoc spot-purchase arrangements. Work is organised around Betsi Cadwaladr, Aneurin Bevan, Cwm Taf, Cardiff and Vale, Hywel Dda, and Swansea Bay university health boards, with services delivered within the relevant health board areas and, for some paid RPR lots, associated local authorities. This is a health and social work services requirement. Each lot or sub-lot is intended to be delivered by one provider, covering direct advocacy and representative services as well as responsive spot-purchase provision.

The procurement has reached tender: the buyer invited offers through an accelerated open procedure for a light-touch services contract. It is divided into six geographical lots, with sub-lots for IMCA, paid RPR and ad-hoc spot-purchase services. The clarification deadline set by the buyer is 10 August 2026 at 5:00pm, and the bid submission deadline is 17 August 2026 at 5:00pm. The award decision is due by 2 October 2026. Most lots run from 1 January 2027 to 31 December 2028, while Hywel Dda and Swansea Bay start on 1 June 2027; each may be extended by up to three years in annual increments. Lot values are £1,985,000, £2,846,385, £1,165,000, £1,879,380, £1,969,770 and £1,511,350 respectively. Technical quality accounts for 100% of evaluation.

This opportunity suits organisations experienced in delivering independent mental capacity advocacy and Relevant Person Representative services for people who require statutory representation. Suppliers should be able to provide trained advocacy personnel, manage referrals and casework across a health board area, and deliver consistent services for both planned requirements and ad-hoc spot purchases. The scale requires one provider for each sub-lot, so bidders need sufficient operational capacity, geographic coverage and management arrangements to support the relevant board and, where applicable, local authorities. The procurement expressly identifies the lots as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. Providers able to demonstrate strong technical delivery, reliable response arrangements and the ability to sustain a multi-year service should examine the relevant lot requirements.

How relevant is this notice?

Notice Information

Notice Title

Provision of All Wales Independent Mental Capacity Advocacy (IMCA)

Notice Description

NHS Wales Shared Services Parentship (as hosted by Velindre University NHS Trust), in collaboration with six (6) Welsh Health Boards is seeking to procure an Independent Mental Capacity Advocacy service. The tender will be divided into Lots to take into consideration the provision of the IMCA and the paid RPR (Relevant Person Representative) service. This procurement is divided into six (6) Lots as set out below. Please note that Lot 3 and 4 are split into three (3) two separate sub-lots with the Health Board acting as the Commissioner for the Lots detailed below: Lot 1 - BCUHB IMCA Services Lot 2a - ABUUHB IMCA Services Lot 2b - ABUUHB Ad-hoc Spot-Purchase Lot 3a - CTMUHB IMCA Services Lot 3b - CTMUHB Paid RPR Services Lot 3c -CTMUHB Ad-hoc Spot-Purchase Lot 4a - CAVUHB IMCA Services Lot 4b - CAVUHB Paid RPR Services Lot 4c - CAVUHB Spot-Purchase of Paid RPR Lot 5a - HDDUHB IMCA & Paid RPR services Lot 5b - HDDUHB Ad - hoc Spot-Purchase Lot 6a - SBUHB IMCA & Paid RPR services Lot 6b - SBUHB Spot-Purchase of Paid RPR Local Authorities

Lot Information

Betsi Cadwaladr university health board

This lot will have a requirement for one (1) provider to deliver the services Lot 1 Provision of services IMCA services paid RPR within the Health Boards.

Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Cardiff and Vale University Local Health Board

Lot 4a Provision of IMCA services and paid RPR within the Health Boards. Lot 4b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area. Lot 4c - Sot Purchase or RPR

Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Cwm Taf University Health Board

Lot 3a Provision of IMCA services and paid RPR within the Health Boards. Lot 3b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area. Lot3c Provision of ad-hoc spot-purchase

Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Hywel Dda University Health Board

Lot 5a Provision of IMCA services and paid RPR within the Health Boards. Lot5b Provision of ad-hoc spot-purchase

Renewal: The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Swansea Bay University Health Board

This lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 6a Provision of IMCA services and paid RPR within the Health Boards. Lot6b Provision of ad-hoc spot-purchase

Renewal: The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Aneurin Bevan university health board

This lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 2a Provision of PRP services IMCA services and paid RPR within the Health Boards. Lot2b Provision of ad-hoc spot-purchase

Renewal: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Planning Information

NWSSP is seeking feedback from suppliers, contractors and other interested parties to help the noted Health Boards to increase its market understanding, inform the development of the specification and support governance processes. This preliminary market engagement exercise is open to all interested parties. To participate in the preliminary market engagement exercise, please contact the names detailed below who will be able to provide you with the Preliminary Market Engagement Document. Emmanuel Haruna - emmanuel.haruna@wales.nhs.uk Amy Chilvers - Amy.chilvers@wales.nhs.uk Once you have read through the document and supporting appendices, please complete the Preliminary Market Engagement Questionnaire.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fcb7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073756-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£11,356,885 £10M-£100M
Lots Value
£11,356,885 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 weeks ago
Submission Deadline
17 Aug 2026Expired
Future Notice Date
1 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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