Award

D011PA Replacement of Council's E-Procurement System - Sourcing & Contract Management System

ESSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

02 Jan 2026 at 16:12

UK7 - Contract Details Notice
Summary of the contracting process

Essex County Council has completed the procurement process for the replacement of its E-Procurement System, specifically the Sourcing & Contract Management System. This project falls under the category of services, focusing on contract systems analysis and programming and targets stakeholders within the UKH3 region. The procurement was initiated under the new UK Procurement Act 2023, aiming to enhance transparency, efficiency, and competitiveness within the public procurement landscape. The contract, awarded to NEPO, commenced on 1st November 2025, lasting until 31st October 2029, with potential extensions until October 2030. The procurement method was conducted below the threshold limits, and an active award has been made, allowing Essex County Council to upgrade their integrated tendering solutions significantly.

This tender presents substantial opportunities for businesses that specialise in contract management systems, IT solutions particularly in e-procurement, and those looking to expand their footprint in public sector projects. Businesses with robust automation solutions to comply with public procurement procedures and who can facilitate secure document exchanges are well-suited to engage with the council’s evolving needs. SMEs may particularly benefit from engaging with this contract due to its emphasis on driving value and efficiency, aligning with statutory requirements to support competition. Companies specialised in climate and social value reporting tools might find additional engagement points, considering the council’s ambitious plans for resource management optimisation and adherence to procurement law objectives introduced in 2023.

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Notice Information

Notice Title

D011PA Replacement of Council's E-Procurement System - Sourcing & Contract Management System

Notice Description

An E-Procurement system is fundamental to the work that procurement undertakes and since October 2018, there has been a statutory requirement that requires contracting Authorities to have a full E-procurement tool in place. The contract for the current procurement system with Proactis (ProContract and Source2Contract) expires in July 2026. This system is currently used not only by ECC but also three of districts (Brentwood, Rochford and Tendring) within the EPP who use the system for all tendering activity. Coupled with this, the remaining districts within the EPP (Braintree, Castle Point and Epping Forest) use BiP Delta with their contract expiring in June 2026. The ambition is to procure solutions that would be used by both ECC and EPP. Since we last went to market in 2018, system capabilities have moved on significantly as well as our requirements changing. We are no longer solely looking for a sourcing and contract management system but also tools to support spend, social value, climate and KPI reporting and resource management. The latter are currently being managed locally using a combination of Excel and Power BI. In addition, the solutions implemented need to support the procurement team with continuing to optimise resource efficiencies to meet the increased demand for procurement support within the existing resource envelope. In February 2025, the new Procurement Act 2023 was introduced which overhauled public procurement laws with the aim of creating a more transparent, efficient and competitive procurement process. It introduced new principles and objectives for public contracts, emphasising the importance of value for money, and seeks to provide greater opportunities for small and medium-sized enterprises (SMEs). To drive transparency in procurement, a significant number of new notices have been introduced and therefore the solution needs to support completion of these whilst limiting the impact on already constrained resource. It is our intention that systems work harder, freeing up capacity for further value add tasks. We are looking to procure and integrated sourcing and contract management system capable of: - Providing a fully automated secure on-line tendering solution that is fully compliant with public procurement procedures and can facilitate secure information and document exchange for a range of processes. - Share data across the whole system. - Provide the structure to support management of the contracts, including KPI collection, contract compliance, climate and social value reporting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fed7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000083-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72245000 - Contract systems analysis and programming services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£168,300 £100K-£500K

Notice Dates

Publication Date
2 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Nov 20253 months ago
Contract Period
1 Nov 2025 - 31 Oct 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurementsanda@essex.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

NEPO

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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