Planning

VEHICLE MAINTENANCE SERVICE

AMBER VALLEY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

06 Jan 2026 at 15:29

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process for a Vehicle Maintenance Service is currently in the planning stage, with Amber Valley Borough Council as the contracting authority. This initiative is classified under the services industry category and is taking place in the Ripley area, within the UKF1 region of the United Kingdom. The estimated contract value is £315,000 over a five-year term, with the possibility of a three-year contract initially and an extension of up to an additional two years. An important market engagement activity, scheduled for 21 January 2026, includes a free online supplier briefing to inform potential bidders about the council's requirements and explore innovations in sectors such as electric and hybrid vehicle servicing. Interested parties must register by 20 January 2026.

This tender presents a significant business growth opportunity for companies specialising in vehicle fleet management and support services, including planned servicing, reactive repairs, and MOT coordination. The open procurement procedure is well-suited for Small and Medium-sized Enterprises (SMEs) as well as Voluntary, Community and Social Enterprises (VCSEs), offering chances to engage with a local authority's fleet replacement initiative. With its emphasis on sustainability and potential for expanding to include electric and hybrid vehicles, businesses focusing on innovative and environmentally-friendly vehicle solutions may find this procurement especially appealing.

How relevant is this notice?

Notice Information

Notice Title

VEHICLE MAINTENANCE SERVICE

Notice Description

* Estimated Contract Value: PS315,000 (over 5 years) Excluding VAT * Contract Term: 3 years plus provision to extend for up to an additional two (2) years subject to requirements and satisfactory performance * Scope: Planned servicing, reactive repairs, MOT coordination, compliance inspections, tyre/battery/oil management, parts supply, mobile servicing, roadside assistance, sustainability measures. * Fleet Profile: Currently 26 vehicles (light commercials, cabs with tippers, sweepers as the authority is going through a fleet replacement exercise and EV/hybrid segment may be added in the future. * Procurement Procedure: Open Procedure under PA 2023

Planning Information

Online Supplier Briefing (Webinar): Date: 21 January 2026, 10:00-11:30 (UK time) Platform: MS Teams (link will be provided on registration) Participation is voluntary and free. Register interest by emailing commercial@ambervalley.gov.uk by noon 20 January 2026, providing your organisation's name and email address for invites to the webinar contact details This engagement aims to: • Provide an overview of the council's requirements • Test market capacity and capability • Explore innovation and sustainability (including EV/hybrid servicing) • Identify risks and mitigation measure

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060047
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000764-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jan 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
21 Jan 20261 weeks to go
Award Date
Not specified
Contract Period
17 May 2026 - 17 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
AMBER VALLEY BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
commercial@ambervalley.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
RIPLEY
Postcode
DE5 3BT
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Amber Valley
Electoral Ward
Ripley & Marehay
Westminster Constituency
Amber Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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