Tender

Heat Meter Replacement Scheme

NEWCASTLE CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

10 Feb 2026 at 15:21

UK4 - Tender Notice
Planning

08 Jan 2026 at 11:09

UK1 - Pipeline Notice
Summary of the contracting process

Newcastle City Council is conducting an active procurement process for the "Heat Meter Replacement Scheme," which encompasses the replacement of heat meters and the installation of M-bus data collection systems at St Ann's Estate and Cruddas Park House in Newcastle Upon Tyne, UKC22 region. With an estimated total value of £2,200,000, this project is being tendered as an open competition below the threshold to ensure efficiency and value for money. The tender process is active, with submissions due by 10th March 2026, and inquiries are open until 5th March 2026. The contract period is scheduled from 1st April 2026 to 1st April 2029, involving works classified under the industry category of heating works (CPV 45232141).

This tender presents substantial opportunities for businesses involved in heating and energy management, particularly those capable of delivering comprehensive installation and data management services. SMEs with a focus on sustainable energy solutions and efficiency improvements may find this project particularly appealing. The requirement for a cohesive delivery of heat meter installation and data systems presents a chance for businesses to showcase innovative energy monitoring technologies, potentially leading to long-term collaborations with Newcastle City Council. Interested parties are encouraged to register on the OPEN Procurement Portal for updates throughout the tender process.

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Notice Information

Notice Title

Heat Meter Replacement Scheme

Notice Description

Newcastle City Council intends to procure works for the replacement of heat meters and installation of M-bus data collection systems across two major residential sites: St Ann's Estate: Replacement of heat meters and M-bus data collection on 258 properties. Estimated value: PS1,200,000. Cruddas Park House: Replacement of heat meters and M-bus data collection on 159 properties. Estimated value: PS1,000,000. Scope of Works: The project will deliver new heat meters and a centralised M-bus data collection system at both locations, supporting accurate energy monitoring and billing. Procurement Approach: Both schemes will be tendered as a single procurement exercise to maximise efficiency and value for money. The Council will seek a contractor to deliver both elements under one contract. This pipeline notice is for information only. At this stage, no further details are available beyond what is published here. When this opportunity progresses, a Tender Notice will be published on the Central Digital Platform. If Newcastle City Council seeks early engagement, a Market Engagement Notice will be issued at that time, along with any relevant information. Suppliers are advised to register on the OPEN Procurement Portal to receive updates and notifications as they become available: www.open-uk.org

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0601ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012017-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45232141 - Heating works

Notice Value(s)

Tender Value
£219,999 £100K-£500K
Lots Value
£219,999 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20261 weeks ago
Submission Deadline
10 Mar 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 1 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Not specified
Contact Email
corporate.procurement.team@newcastle.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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