Notice Information
Notice Title
ICT Managed Services & Digital Transformation Solutions (1223)
Notice Description
YPO is looking to establish a framework for the delivery and supply of ICT Managed Services, Digital and Physical Document and Records Management, Print and Digital Communication Solutions and Digital Transformation projects. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a "contract" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.
Lot Information
Pillar 1 - ICT Managed Services
For the provision of ICT Managed Services to all public sector establishments. Please view the specification for full details of Pillar 1.
Pillar 2 - Digital and Physical Records ManagementFor the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.
Pillar 3 - Print and Digital CommunicationsPrint and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. Please view the specification for full details of Pillar 3.
Pillar 4 - Digital TransformationPillar 4 will be an automatic award for tenderers who are successfully awarded onto: Pillar 1 - SL 1 Pillar 2 - All SL's except SL 2 document storage (physical records) Pillar 3 - All SL's will automatically be awarded onto Pillar 4. The service lines and full specification details can be found within the specification document.
Planning Information
Stage 3 – PME Notice, T&Cs and Pre – Tenders Conference (Final Stage) YPO is issuing this Prior Market Engagement (PME) Notice as the final step in its engagement process, ensuring all interested parties have had the opportunity to contribute and engage with YPO before the tender for the proposed procurement is released. Within this final stage, YPO invites all interested parties to submit any questions or feedback relating to the proposed procurement, including any queries or observations on the suitability and clarity of the Terms and Conditions. Please note, any comments or feedback should focus on clarity, proportionality and practical application. Suggested drafting changes or alternative wordings may be noted for consideration. In order to request visibility of the proposed T&Cs, please do so by emailing itservices@ypo.co.uk and the ICT Procurement Team will forward the relevant documents within 2 working days of the request. The deadline to submit any questions relating to this proposed procurement solution, and any queries/suggested amendments to the Terms and Conditions is mid-day on 13th February 2026. Pre – Tenders Conference YPO anticipate on holding a pre-tender conference on Friday 13th February 2026 at 2pm – 4pm, to explain the scope of the proposed procurement solution as well as the competitive flexible procedure and consequent stages which YPO anticipate utilising to award the proposed procurement solution. We strongly encourage suppliers to attend this conference, as the session will aim to cover: - An introduction to YPO. - Key updates introduced under the new Procurement Act 2023 and offer valuable insight into the revised processes, rules and requirements - Details of the scope and specification of the proposed procurement - Competitive flexible procedure - Tender details such as selection and award criteria, tender weightings etc Interested parties should follow the link below to sign up to the pre-tender conference webinar: https://us06web.zoom.us/webinar/register/WN_M2vuDUXXQt-YWoqTbO_R-A#/registration Or alternatively, they can email ITservices@ypo.co.uk should they wish to receive an invite to the pre-tender’s conference with the contacts and email addresses of who would like to attend. YPO anticipate holding the pre-tenders conference online via Teams or a similar platform. Please note that YPO reserve the right to cancel the conference if insufficient interest is received. Contact Details: Please contact itservices@ypo.co.uk for further information and updates on this proposed procurement before the deadline noted above. YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-060615
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/022247-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
18 - Clothing, footwear, luggage articles and accessories
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
32 - Radio, television, communication, telecommunication and related equipment
34 - Transport equipment and auxiliary products to transportation
35 - Security, fire-fighting, police and defence equipment
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
42 - Industrial machinery
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
48 - Software package and information systems
50 - Repair and maintenance services
51 - Installation services (except software)
63 - Supporting and auxiliary transport services; travel agencies services
64 - Postal and telecommunications services
71 - Architectural, construction, engineering and inspection services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
18222000 - Corporate clothing
22100000 - Printed books, brochures and leaflets
22110000 - Printed books
22140000 - Leaflets
22600000 - Ink
22610000 - Printing ink
22822000 - Business forms
22822100 - Continuous business forms
22900000 - Miscellaneous printed matter
30100000 - Office machinery, equipment and supplies except computers, printers and furniture
30125100 - Toner cartridges
30131000 - Mailroom equipment
30133100 - Bulk-mailing equipment
30191400 - Shredders
30192113 - Ink cartridges
30197630 - Printing paper
30197643 - Photocopier paper
30199330 - Continuous paper for computer printers
30199700 - Printed stationery except forms
30199710 - Printed envelopes
30199730 - Business cards
30230000 - Computer-related equipment
30232100 - Printers and plotters
30232110 - Laser printers
30232130 - Colour graphics printers
30232150 - Inkjet printers
30233000 - Media storage and reader devices
30234500 - Memory storage media
32000000 - Radio, television, communication, telecommunication and related equipment
32353100 - Records
32412000 - Communications network
32412100 - Telecommunications network
32424000 - Network infrastructure
32429000 - Telephone network equipment
32500000 - Telecommunications equipment and supplies
32524000 - Telecommunications system
32551100 - Telephone connections
32561000 - Fibre-optic connections
32570000 - Communications equipment
32571000 - Communications infrastructure
32581000 - Data-communications equipment
34928470 - Signage
35121000 - Security equipment
39173000 - Storage units
42964000 - Office automation equipment
44613400 - Storage containers
48000000 - Software package and information systems
48200000 - Networking, Internet and intranet software package
48222000 - Web server software package
48223000 - Electronic mail software package
48224000 - Web page editing software package
48310000 - Document creation software package
48311100 - Document management system
48331000 - Project management software package
48451000 - Enterprise resource planning software package
48510000 - Communication software package
48511000 - Desktop communications software package
48612000 - Database-management system
48710000 - Backup or recovery software package
48730000 - Security software package
48732000 - Data security software package
48760000 - Virus protection software package
48780000 - System, storage and content management software package
48781000 - System management software package
48782000 - Storage management software package
48820000 - Servers
48824000 - Printer servers
48900000 - Miscellaneous software package and computer systems
48921000 - Automation system
48983000 - Development software package
50312000 - Maintenance and repair of computer equipment
50312300 - Maintenance and repair of data network equipment
50312610 - Maintenance of information technology equipment
50323000 - Maintenance and repair of computer peripherals
50324100 - System maintenance services
50332000 - Telecommunications-infrastructure maintenance services
51300000 - Installation services of communications equipment
63120000 - Storage and warehousing services
63121000 - Storage and retrieval services
63524000 - Transport document preparation services
64000000 - Postal and telecommunications services
64121100 - Mail delivery services
64216120 - Electronic mail services
71311300 - Infrastructure works consultancy services
72000000 - IT services: consulting, software development, Internet and support
72120000 - Hardware disaster-recovery consultancy services
72212222 - Web server software development services
72212224 - Web page editing software development services
72212311 - Document management software development services
72250000 - System and support services
72251000 - Disaster recovery services
72253000 - Helpdesk and support services
72263000 - Software implementation services
72300000 - Data services
72315000 - Data network management and support services
72317000 - Data storage services
72322000 - Data management services
72400000 - Internet services
72413000 - World wide web (www) site design services
72512000 - Document management services
72910000 - Computer back-up services
79131000 - Documentation services
79212000 - Auditing services
79342200 - Promotional services
79520000 - Reprographic services
79571000 - Mailing services
79800000 - Printing and related services
79810000 - Printing services
79811000 - Digital printing services
79820000 - Services related to printing
79823000 - Printing and delivery services
79824000 - Printing and distribution services
79900000 - Miscellaneous business and business-related services
79990000 - Miscellaneous business-related services
79995100 - Archiving services
79996100 - Records management
79999000 - Scanning and invoicing services
79999100 - Scanning services
92500000 - Library, archives, museums and other cultural services
92510000 - Library and archive services
92512000 - Archive services
92512100 - Archive destruction services
Notice Value(s)
- Tender Value
- £500,000,000 £100M-£1B
- Lots Value
- £500,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Mar 20262 days ago
- Submission Deadline
- 27 Mar 20262 weeks to go
- Future Notice Date
- 20 Feb 2026Expired
- Award Date
- Not specified
- Contract Period
- 4 Dec 2026 - 3 Dec 2030 4-5 years
- Recurrence
- 2030-06-04
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- YORKSHIRE PURCHASING ORGANISATION
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- GATESHEAD
- Postcode
- NE8 3DF
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE45 Wakefield
- Delivery Location
- Not specified
-
- Local Authority
- Wakefield
- Electoral Ward
- Wrenthorpe and Outwood West
- Westminster Constituency
- Wakefield and Rothwell
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/022247-2026
12th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/021549-2026
10th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/005393-2026
21st January 2026 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/003315-2026
15th January 2026 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/003259-2026
14th January 2026 - Preliminary market engagement notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79811000",
"description": "Digital printing services"
},
{
"scheme": "CPV",
"id": "32412100",
"description": "Telecommunications network"
},
{
"scheme": "CPV",
"id": "22822000",
"description": "Business forms"
},
{
"scheme": "CPV",
"id": "79520000",
"description": "Reprographic services"
},
{
"scheme": "CPV",
"id": "22140000",
"description": "Leaflets"
},
{
"scheme": "CPV",
"id": "32570000",
"description": "Communications equipment"
},
{
"scheme": "CPV",
"id": "32412000",
"description": "Communications network"
},
{
"scheme": "CPV",
"id": "32581000",
"description": "Data-communications equipment"
},
{
"scheme": "CPV",
"id": "51300000",
"description": "Installation services of communications equipment"
},
{
"scheme": "CPV",
"id": "48222000",
"description": "Web server software package"
},
{
"scheme": "CPV",
"id": "48224000",
"description": "Web page editing software package"
},
{
"scheme": "CPV",
"id": "72212222",
"description": "Web server software development services"
},
{
"scheme": "CPV",
"id": "79823000",
"description": "Printing and delivery services"
},
{
"scheme": "CPV",
"id": "72413000",
"description": "World wide web (www) site design services"
},
{
"scheme": "CPV",
"id": "72212224",
"description": "Web page editing software development services"
},
{
"scheme": "CPV",
"id": "64000000",
"description": "Postal and telecommunications services"
},
{
"scheme": "CPV",
"id": "30197630",
"description": "Printing paper"
},
{
"scheme": "CPV",
"id": "30199330",
"description": "Continuous paper for computer printers"
},
{
"scheme": "CPV",
"id": "30197643",
"description": "Photocopier paper"
},
{
"scheme": "CPV",
"id": "32524000",
"description": "Telecommunications system"
},
{
"scheme": "CPV",
"id": "79900000",
"description": "Miscellaneous business and business-related services"
},
{
"scheme": "CPV",
"id": "79990000",
"description": "Miscellaneous business-related services"
},
{
"scheme": "CPV",
"id": "48921000",
"description": "Automation system"
},
{
"scheme": "CPV",
"id": "42964000",
"description": "Office automation equipment"
},
{
"scheme": "CPV",
"id": "22600000",
"description": "Ink"
},
{
"scheme": "CPV",
"id": "30199700",
"description": "Printed stationery except forms"
},
{
"scheme": "CPV",
"id": "79820000",
"description": "Services related to printing"
},
{
"scheme": "CPV",
"id": "22100000",
"description": "Printed books, brochures and leaflets"
},
{
"scheme": "CPV",
"id": "30199730",
"description": "Business cards"
},
{
"scheme": "CPV",
"id": "30199710",
"description": "Printed envelopes"
},
{
"scheme": "CPV",
"id": "22822100",
"description": "Continuous business forms"
},
{
"scheme": "CPV",
"id": "34928470",
"description": "Signage"
},
{
"scheme": "CPV",
"id": "18222000",
"description": "Corporate clothing"
},
{
"scheme": "CPV",
"id": "79342200",
"description": "Promotional services"
},
{
"scheme": "CPV",
"id": "22900000",
"description": "Miscellaneous printed matter"
},
{
"scheme": "CPV",
"id": "22110000",
"description": "Printed books"
},
{
"scheme": "CPV",
"id": "79571000",
"description": "Mailing services"
},
{
"scheme": "CPV",
"id": "30232100",
"description": "Printers and plotters"
},
{
"scheme": "CPV",
"id": "48824000",
"description": "Printer servers"
},
{
"scheme": "CPV",
"id": "30232110",
"description": "Laser printers"
},
{
"scheme": "CPV",
"id": "30232150",
"description": "Inkjet printers"
},
{
"scheme": "CPV",
"id": "30100000",
"description": "Office machinery, equipment and supplies except computers, printers and furniture"
},
{
"scheme": "CPV",
"id": "30192113",
"description": "Ink cartridges"
},
{
"scheme": "CPV",
"id": "30125100",
"description": "Toner cartridges"
},
{
"scheme": "CPV",
"id": "22610000",
"description": "Printing ink"
},
{
"scheme": "CPV",
"id": "79212000",
"description": "Auditing services"
},
{
"scheme": "CPV",
"id": "64121100",
"description": "Mail delivery services"
},
{
"scheme": "CPV",
"id": "30131000",
"description": "Mailroom equipment"
},
{
"scheme": "CPV",
"id": "48510000",
"description": "Communication software package"
},
{
"scheme": "CPV",
"id": "48223000",
"description": "Electronic mail software package"
},
{
"scheme": "CPV",
"id": "64216120",
"description": "Electronic mail services"
},
{
"scheme": "CPV",
"id": "30133100",
"description": "Bulk-mailing equipment"
},
{
"scheme": "CPV",
"id": "30232130",
"description": "Colour graphics printers"
},
{
"scheme": "CPV",
"id": "72512000",
"description": "Document management services"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "3"
},
{
"id": "4",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
{
"scheme": "CPV",
"id": "79824000",
"description": "Printing and distribution services"
},
{
"scheme": "CPV",
"id": "79811000",
"description": "Digital printing services"
},
{
"scheme": "CPV",
"id": "79800000",
"description": "Printing and related services"
},
{
"scheme": "CPV",
"id": "79810000",
"description": "Printing services"
},
{
"scheme": "CPV",
"id": "79999100",
"description": "Scanning services"
},
{
"scheme": "CPV",
"id": "48311100",
"description": "Document management system"
},
{
"scheme": "CPV",
"id": "63121000",
"description": "Storage and retrieval services"
},
{
"scheme": "CPV",
"id": "72512000",
"description": "Document management services"
},
{
"scheme": "CPV",
"id": "79995100",
"description": "Archiving services"
},
{
"scheme": "CPV",
"id": "22900000",
"description": "Miscellaneous printed matter"
},
{
"scheme": "CPV",
"id": "48900000",
"description": "Miscellaneous software package and computer systems"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "4"
}
],
"value": {
"amountGross": 600000000,
"amount": 500000000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"method": "withAndWithoutReopeningCompetition",
"periodRationale": "N/A",
"type": "open",
"buyerCategories": "The Framework will be open and free to use for the whole of the public sector, including but not limited to Education, Local Authorities, Central Government, Charities, NHS, Blue Light, Housing, Higher Education. For clarity, YPO's permissible users are linked below: https://www.ypo.co.uk/about/governance/transparency/permissible-users https://www.nepo.org/associate-membership/permissible-users",
"description": "Closed Framework which will run for 4 years with the option for Contracting Authorities to Call-off via either award without competition or competitive selection process. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a \"contract\" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier. Contracting Authorities will be permitted to Call-off this Framework via either award without competition of by running a competitive selection process. Full details of each Call-off methods can be found within the procurement documents. Prices for award without competition will be determined/assessed within Stage 2 - Invitation to Submit Tender. Personnel Rate Card - The 30% cost evaluation within Stage 2 - IST is anticipated to be via Personnel Rate Card submission. The rate cards must be ceiling prices and fixed for an initial period of 12 months from the commencement date of the Framework Agreement. After the initial 12 month period, Providers may request price amendments to the Personnel Rate Card. Price amendments must be agreed with YPO, and price increases must be backed up with evidence to support the increase. Catalogue Lines - YPO also anticipate requesting cost information/details from Tenderers which is mandatory. Though this will not be utilised for evaluation purposes, it will contain mandatory cells within which require completion. The details provided within this tab are for information purposes only. YPO encourage Tenderers to provide as much detail as possible so that the information and pricing can be fully considered when establishing an award without competition. Further Pricing Information - YPO anticipate allowing a final tab within the Pricing Schedules for Tenderers to provide further pricing information. Within this Tab, we anticipate there to be 6 non-mandatory tables available for completion. This tab will not be utilised for evaluation purposes. While Tenderers are not required to complete them, we encourage they provide as much detail as possible so that the information and pricing can be fully considered when establishing an award without competition. After an initial 12 month period, each amendment or additional pricing entry against ALL price submissions must reflect maximum prices and remain fixed for a minimum of 12 months from the date of submission. Any price increase requested outside of the annual price review will be reviewed on a case-by-case basis, in exceptional circumstances. Prices may be lowered at any point in time in suppliers services and product offers within Customer Call-offs. YPO reserve the right to reject any submissions where prices are deemed abnormally low or unsustainable. Prices for Competitive Selection Process will be fully re-opened and determined at the Contracting Authorities' Competitive Selection Process stage."
}
},
"lots": [
{
"id": "1",
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-12-04T00:00:00Z",
"endDate": "2030-12-03T23:59:59Z"
},
"status": "active",
"title": "Pillar 1 - ICT Managed Services",
"description": "For the provision of ICT Managed Services to all public sector establishments. Please view the specification for full details of Pillar 1.",
"value": {
"amountGross": 600000000,
"amount": 500000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "cost",
"name": "Pillar 1 - Cost",
"description": "This will be assed in Stage 2 - IST",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 1 - Quality",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 1 - Social Value/Sustainability/Modern Slavery",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Pillar 1 - Cost",
"description": "This will be assed in Stage 2 - IST",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 1 - Quality",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 1 - Social Value/Sustainability/Modern Slavery",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please refer to Tender Particulars Document for information."
},
{
"type": "technical",
"description": "Please refer to Tender Particulars Document for information."
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
},
{
"type": "economic",
"description": "Please refer to Tender Documents for information."
},
{
"type": "technical",
"description": "Please refer to Tender Documents for information."
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
}
},
{
"id": "2",
"title": "Pillar 2 - Digital and Physical Records Management",
"description": "For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.",
"status": "active",
"value": {
"amountGross": 600000000,
"amount": 500000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Pillar 2 - Social Value/Sustainability/Modern Slavery",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 2 - Quality",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Pillar 2 - Cost",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 2 - Social Value/Sustainability/Modern Slavery",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 2 - Quality",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Pillar 2 - Cost",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please refer to Tender Particulars Document for information."
},
{
"type": "technical",
"description": "Please refer to Tender Particulars Document for information."
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
},
{
"type": "economic",
"description": "Please refer to Tender Documents for information."
},
{
"type": "technical",
"description": "Please refer to Tender Documents for information."
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-12-04T00:00:00Z",
"endDate": "2030-12-03T23:59:59Z"
}
},
{
"id": "3",
"title": "Pillar 3 - Print and Digital Communications",
"description": "Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. Please view the specification for full details of Pillar 3.",
"status": "active",
"value": {
"amountGross": 600000000,
"amount": 500000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "cost",
"name": "Pillar 3 - Cost",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 3 - Quality",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 3 - Social Value/Sustainability/Modern Slavery",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Pillar 3 - Cost",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 3 - Quality",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Pillar 3 - Social Value/Sustainability/Modern Slavery",
"description": "This will be assessed within Stage 2 - IST.",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please refer to Tender Particulars Document for information."
},
{
"type": "technical",
"description": "Please refer to Tender Particulars Document for information."
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
},
{
"type": "economic",
"description": "Please refer to Tender Documents for information."
},
{
"type": "technical",
"description": "Please refer to Tender Documents for information."
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-12-04T00:00:00Z",
"endDate": "2030-12-03T23:59:59Z"
}
},
{
"id": "4",
"title": "Pillar 4 - Digital Transformation",
"description": "Pillar 4 will be an automatic award for tenderers who are successfully awarded onto: Pillar 1 - SL 1 Pillar 2 - All SL's except SL 2 document storage (physical records) Pillar 3 - All SL's will automatically be awarded onto Pillar 4. The service lines and full specification details can be found within the specification document.",
"status": "active",
"value": {
"amountGross": 600000000,
"amount": 500000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "cost",
"name": "Pillar 4 - Cost",
"description": "No weighted evaluation will take place within Pillar 4. The only additional requirement within Pillar 4 is that tenderers must complete and upload the Pricing Schedule. This will not be evaluated by YPO, but it is mandatory, and will be utilised by Contracting Authorities looking to make an award without competition. This will be required within Stage 2 - IST.",
"numbers": [
{
"number": 100,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Cost",
"description": "As mentioned, Pillar 4 will be an automatic award for Tenderers who meet the criteria. Other than the Pricing Schedule (which will be non-evaluated and for information purposes only) no additional award questions will be asked within Pillar 4."
}
],
"weightingDescription": "Providers who have ticked, evidenced and are awarded onto service lines (SL) below: Pillar 1 - SL 1 Pillar 2 - All SL's except SL 2 document storage (physical records) Pillar 3 - All SL's will automatically be awarded onto Pillar 4. Service Lines outside of the above, may also be ticked, but are not mandatory to be ticked by bidders to be successfully awarded on Pillar 4. Please refer to the procurement documents for further information on this procurement, such as the specification. Other than the Pricing Schedule (which will be non-evaluated and for information purposes only) no additional award questions will be asked within Pillar 4."
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please refer to Tender Particulars Document for information."
},
{
"type": "technical",
"description": "Please refer to Tender Particulars Document for information."
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
},
{
"type": "economic",
"description": "Please refer to Tender Documents for information."
},
{
"type": "technical",
"description": "Please refer to Tender Documents for information."
},
{
"description": "Please refer to Tender Documents for information.",
"forReduction": true
}
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},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-12-04T00:00:00Z",
"endDate": "2030-12-03T23:59:59Z"
}
}
],
"communication": {
"futureNoticeDate": "2026-02-20T23:59:59Z"
},
"status": "active",
"amendments": [
{
"id": "003315-2026",
"description": "Add YPO as the managing contracting authority and NEPO as the collaborator"
},
{
"id": "005393-2026",
"description": "Include link to the pre-tender conference webinar"
},
{
"id": "022247-2026",
"description": "Adding further information detailing the procurement."
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "Stage 1 - Invitation to Submit Tender. In summary, this will consist of pre-qualification checks such as: - Shortlisting Question - Conditions of Participation (COP) - Mandatory Requirements (MRs) - Procurement Specific Questionnaire (PSQ) Stage 2 - Invitation to Submit Final Tenders - Evaluation of Award Questions (Price, Quality, Social Value/Sustainability/Modern Slavery) -Further MR questions The procurement will conclude after Stage 2, with a view of YPO awarding the the most advantages tenderers."
},
"participationFees": [
{
"id": "ocds-h6vhtk-060615",
"type": [
"win"
],
"relativeValue": {
"proportion": 0.01,
"monetaryValue": "award"
},
"description": "1% retrospective rebate applied to all Lots, payable by the supplier upon all invoiced spend through the Framework."
}
],
"submissionMethodDetails": "https://ypo2.my.site.com/s/Welcome Please refer to Tender Documents for information.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"expressionOfInterestDeadline": "2026-04-17T12:00:00+01:00",
"awardPeriod": {
"endDate": "2026-12-04T23:59:59Z"
},
"lotDetails": {
"awardCriteriaDetails": "Pillar 1 - ICT Managed Services Pillar 2 - Digital and Physical Document and Records Management Pillar 3 - Print and Digital Communications Pillar 4 - Digital Transformation"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest"
},
{
"id": "021549-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/021549-2026",
"datePublished": "2026-03-10T17:49:16Z",
"format": "text/html"
},
{
"id": "022247-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/022247-2026",
"datePublished": "2026-03-12T11:50:14Z",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2030-06-04T23:59:59+01:00"
},
{
"startDate": "2030-06-04T23:59:59+01:00"
}
]
},
"contractTerms": {
"financialTerms": "Please refer to Tender Documents for information."
},
"riskDetails": "Please view Tender Documents for information.",
"additionalProcurementCategories": [
"goods"
],
"enquiryPeriod": {
"endDate": "2026-03-27T12:00:00Z"
}
},
"language": "en"
}