Wood Fuel Supply

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0608e7-2026-01-19T15:04:19Z",
    "date": "2026-01-19T15:04:19Z",
    "ocid": "ocds-h6vhtk-0608e7",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZDG-2995-QQMD",
            "name": "Staffordshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZDG-2995-QQMD"
            },
            "address": {
                "streetAddress": "1 Staffordshire Place, Tipping Street,",
                "locality": "Stafford",
                "postalCode": "ST16 2DH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "George Anderson",
                "email": "george.anderson2@staffordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.staffordshire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZDG-2995-QQMD",
        "name": "Staffordshire County Council"
    },
    "tender": {
        "id": "IA3789",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Wood Fuel Supply",
        "description": "Staffordshire County Council (SCC) operates as both a timber merchant and as a wood chip fuel producer/trader which supplies wood chip fuel to a range of biomass heat installations across the county. This operation receives bulk loads of round logs to its timber yard at Heatley Hall Farm, Rugeley, which are stored until suitable for chipping on site. The chips are warehoused in specially constructed shelters on site for further drying until required for delivery to our biomass heat installations on an as-needed basis. The Council also receives and distributes wood chip from external sources. This procurement is for the supply of services to SCC to assist our activity as timber merchant and as a wood chip fuel producer/trader which supplies wood chip fuel. This framework agreement consists of two Lots: Lot 1: The supply and haulage of round timber to our depot at Heatley Hall Farm. This shall consist of mixed conifer or hardwood in lengths of 2.5-2.9 metres and 0.07-0.5 metre diameter. Lot 2: The supply and haulage of wood chip fuel meeting G50/W30 specification or similar to Heatley Hall Farm, to comply with our Renewable Heat Incentive (RHI) obligations The maximum expected annual volume approximates to 1,500 tonnes of Round Timber and 500 tonnes of Wood Chip. Timber should be sourced within a 60-mile radius of the depot where possible. SCC is inviting interest from suitable providers to provide either one or both above Lots on an as-needed basis. Providers are to specify which lot(s) they are bidding for in their submission. The haulier must demonstrate full compliance with the The Road Haulage of Round Timber Code of Practice 2020, or any successive document, as published by the Timber Transport Forum. All providers of round timber must be able to demonstrate evidence of a Felling License reference. In addition, all processed woodchip needs to be certified under the Biomass Suppliers List (BSL).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03413000",
                        "description": "Fuel wood"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09111400",
                        "description": "Wood fuels"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03413000",
                        "description": "Fuel wood"
                    },
                    {
                        "scheme": "CPV",
                        "id": "09111400",
                        "description": "Wood fuels"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 720000,
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withReopeningCompetition",
                "type": "closed",
                "description": "Providers will be required to submit an initial price for evaluation purposes only to demonstrate they are able to provide the required services under the given budget. Award of Call-Off Contracts will be on a 100% price basis via a further competition process when the Council has a need for supply of Round Timber or Wood Chip."
            }
        },
        "submissionMethodDetails": "This procurement will be performed on the Council's eProcurement Platform, Proactis (https://supplierlive.proactisp2p.com/Account/Login#). All relevant procurement documents will be available on this platform under the procurement reference IA3789. Providers are urged to submit clarifications through the message function on Proactis where possible and NOT via the contact listed in this tender notice.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-18T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-11T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-13T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "Delivery of Round Timber",
                "description": "The supply and haulage of round timber to our depot at Heatley Hall Farm. This shall consist of mixed conifer or hardwood in lengths of 2.5-2.9 metres and 0.07-0.5 metre diameter. The maximum expected annual volume approximates to 1,500 tonnes of Round Timber. Timber should be sourced within a 60-mile radius of the depot where possible.",
                "status": "active",
                "value": {
                    "amountGross": 480000,
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Providers are reminded that this 10% is for evaluation purposes as part of the Framework award process. Call-offs will be made by a 100% price Further Competition when the Council determines that there is a need.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two optional extension periods of 12 months each, to be exercised if the Council is satisfied with the performance of the Framework."
                }
            },
            {
                "id": "2",
                "title": "Delivery of Wood Chip",
                "description": "The supply and haulage of wood chip fuel meeting G50/W30 specification or similar to Heatley Hall Farm, to comply with our Renewable Heat Incentive (RHI) obligations. The maximum expected annual volume approximates to 500 tonnes of Wood Chip.",
                "status": "active",
                "value": {
                    "amountGross": 240000,
                    "amount": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Providers are reminded that this 10% is for evaluation purposes as part of the Framework award process. Call-offs will be made by a 100% price Further Competition when the Council determines that there is a need.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two optional extension periods of 12 months each, to be exercised if the Council is satisfied with the performance of the Framework."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "004418-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/004418-2026",
                "datePublished": "2026-01-19T15:04:19Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}