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Great Torrington School - Provision of Outsourced Cleaning Service

GTS ACADEMY TRUST

This public procurement record has 3 releases in its history.

Award

10 Aug 2026 at 13:19

UK7 - Contract Details Notice
Award

01 Apr 2026 at 15:48

UK6 - Contract Award Notice
Tender

22 Jan 2026 at 15:04

UK4 - Tender Notice
Summary of the contracting process

Great Torrington School, part of GTS Academy Trust, procured an outsourced school cleaning service in Devon. The requirement covers daily cleaning and deep cleaning outside term time across teaching areas, offices, circulation spaces and washrooms. The appointed contractor is also responsible for effective management and operational communication with the school, together with all legal, health and safety requirements associated with delivering the service. This is a cleaning services contract, including school cleaning services (CPV 90919300 and 90910000). The work is delivered at Great Torrington School in Great Torrington, Devon. PHP Law LLP acted as the procurement consultant and procuring entity for the school and trust.

The procurement is complete and the contract has been awarded and signed. Great Torrington School used an above-threshold open procedure. Six bids were received, with five reaching the final stage. Direct Cleaning Services SW Limited was awarded the single lot on 1 April 2026 for £700,000 excluding VAT and £840,000 including VAT. The contract was signed on 10 August 2026 and runs from 1 September 2026 to 31 August 2029, with possible 12-month extensions for up to two further years, to a maximum end date of 31 August 2031. Evaluation weighted price at 40% and quality at 60%, covering operating models, case study, management, monitoring, complaints, training, mobilisation and sustainability. Three relevant previous education-sector contracts of similar complexity were required to pass technical selection.

This award shows demand from an academy trust for a professionally managed school cleaning operation rather than a basic cleaning supply arrangement. A credible future competitor would need to demonstrate daily and term-time deep-cleaning capability across educational premises, with reliable staffing, recruitment, induction, training and absence cover. Evidence should include three comparable education-sector contracts of similar complexity, supported by detailed case studies. Strong operating and mobilisation plans, contract management, performance and quality monitoring, complaint handling, business continuity, reporting and financial management would be important. Suppliers would also need robust arrangements for equipment and materials, sustainability, legal compliance, health and safety, communication with school stakeholders and continuity of worker availability. The requirement was identified as suitable for SMEs, and the appointed supplier was an SME.

How relevant is this notice?

Notice Information

Notice Title

Great Torrington School - Provision of Outsourced Cleaning Service

Notice Description

This tender opportunity was been issued by Great Torrington School (the School) and Tenderers were invited to tender for the provision of an outsourced cleaning service (the Service). Full details of all contract requirements were given in Document 2. Specification of Requirement and Document 10. BICS Cleaning Specification. The contract is to include daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and washroom spaces. The successful Contractor shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the School. In addition, the Contractor will also be responsible for all legal, and health and safety requirements in delivering the services.

Lot Information

Lot LOT-0000

Options: 94. The Contractor shall note the following specific contract modifications relevant to this procurement: a. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the School. b. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the School.

Renewal: The possible extension of two (2) further years, in 12-month intervals (3 +1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060c75
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075731-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
£700,000 £500K-£1M
Contracts Value
£700,000 £500K-£1M

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
25 Feb 2026Expired
Future Notice Date
Not specified
Award Date
1 Apr 20264 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GTS ACADEMY TRUST
Additional Buyers

Great Torrington School

PHP Law LLP

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DEVON
Postcode
EX38 7DJ
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon
Local Authority
Torridge
Electoral Ward
Great Torrington
Westminster Constituency
Torridge and Tavistock

Supplier Information

Number of Suppliers
1
Supplier Name

DIRECT CLEANING SERVICES SW LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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