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WHC - Specialist Cleaning Services.

Welwyn Hatfield Borough Council

This public procurement record has 3 releases in its history.

Award

21 Jul 2026 at 09:43

UK7 - Contract Details Notice
Award

18 May 2026 at 11:02

UK6 - Contract Award Notice
Tender

30 Jan 2026 at 09:56

UK4 - Tender Notice
Summary of the contracting process

Welwyn Hatfield Borough Council procured specialist cleaning and sanitation services for its requirements in Welwyn Garden City, Hertfordshire. The work falls within cleaning and sanitation services (CPV 90900000) and is a services contract. The requirement was arranged as one lot and is intended to support the Council’s operational cleaning needs. The appointed supplier is Woolmer Environmental Services Ltd, based in Stevenage. This opportunity is relevant to established commercial cleaning businesses that can deliver specialist services for a borough council and manage an ongoing service relationship. It is particularly suited to suppliers operating across Hertfordshire or nearby areas, although the procurement data does not restrict delivery to a particular locality beyond the Council’s requirement.

The procurement is complete and was awarded to Woolmer Environmental Services Ltd on 13 May 2026; the contract was signed on 1 June 2026. It followed an above-threshold open procedure under the Procurement Act 2023. The tender closed on 2 March 2026 at 12:00, with enquiries closing on 18 February 2026 at 12:00. The estimated tender value was £240,000 excluding VAT (£288,000 including VAT). The awarded and contracted value is £217,500 excluding VAT (£260,998 including VAT). The contract runs from 1 June 2026 to 31 May 2028, with a possible one-year extension to 31 May 2029. Evaluation was split equally between price and quality. Six bids were received, all from SMEs.

This award provides a clear benchmark for suppliers targeting future specialist cleaning work with Welwyn Hatfield Borough Council. A credible competitor would need demonstrable capability in cleaning and sanitation services, sufficient operational capacity to deliver a sustained council-wide requirement, and the financial and organisational resilience to support a multi-year contract. The evaluation balance shows that both competitive pricing and service quality matter equally, so suppliers should be able to evidence reliable delivery methods, quality controls, trained staff and effective contract management alongside a well-costed offer. The participation of six SME bidders indicates that the requirement was accessible to smaller businesses, while the award to a large supplier suggests that proven scale and delivery capacity may also be commercially important.

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Notice Information

Notice Title

WHC - Specialist Cleaning Services.

Notice Description

Welwyn Hatfield Borough Council (hereinafter referred to as the Council) is conducting an open procurement in accordance with the requirements of the Procurement Act 2023 for the purpose of procuring the services described in the Specification. Whilst this procurement does not limit the number of bidders that may participate, bids may not be evaluated that do not meet the conditions of participation; or are disqualified under mandatory or discretionary disqualification criteria; or do not meet any other requirements such as accepting the conditions of contract or failing to comply with the terms of this tender in terms of completion of documents and submission of bids. Bids may also be rejected if they are deemed abnormally low following investigation. It is a condition that bidders follow the instructions in this invitation to tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06129a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068529-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
£217,500 £100K-£500K
Contracts Value
£217,500 £100K-£500K

Notice Dates

Publication Date
21 Jul 20262 months ago
Submission Deadline
2 Mar 2026Expired
Future Notice Date
Not specified
Award Date
13 May 20264 months ago
Contract Period
1 Jun 2026 - 31 May 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Welwyn Hatfield Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WELWYN GARDEN CITY
Postcode
AL8 6AE
Postcode Area
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Handside
Westminster Constituency
Welwyn Hatfield

Supplier Information

Number of Suppliers
1
Supplier Name

Woolmer Environmental Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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