Planning

Provision of Bill Validation and Energy Auditing Services

LONDON FIRE COMMISSIONER

This public procurement record has 1 release in its history.

Planning

02 Feb 2026 at 12:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Fire Commissioner is in the planning stage of a public procurement process centred on the "Provision of Bill Validation and Energy Auditing Services." This initiative aims to secure a comprehensive contract by December 2026 to support its estate's operational efficiency. The procurement, classified under public utilities services, will commence with preliminary market engagement (PME), indicating an ITT (Invitation to Tender) due by 23rd February 2026. The procurement falls under the contracts for services category, with a focus on meticulous management of utility bill validation, auditing energy usage, and improving overall operational efficiency. Key locations include the London region, with relevance to the public authority - sub-central government sector.

This tender represents a significant opportunity for businesses adept in energy management and auditing services, particularly SMEs that can provide the requisite core energy bureau services, invoice validation, and contract management. Companies capable of ensuring quality service delivery, maintaining robust data management systems, and facilitating effective communication for energy and utility reporting will find this procurement beneficial for business growth. As the contract will involve close cooperation with the London Fire Commissioner and managing detailed utility data, businesses experienced in public sector contracting and service delivery would be well-suited to compete.

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Notice Information

Notice Title

Provision of Bill Validation and Energy Auditing Services

Notice Description

The London Fire Brigade (LFB) requires a new contract for the provision of Bill Validation and Energy Services, including the auditing and certification of energy usage across the London Fire Commissioner's (LFC) estate. These services are critical to ensure the accuracy of utility billing, identify and recover overpayments, support carbon reporting, and contribute to broader energy management and efficiency objectives. The overall objective of the LFC is to contract with a Supplier who shall manage and deliver the following services : - * Core Energy Bureau Services - in particular: * Database management - Maintain a computer database with site, account and consumption information supplied by the LFC. * Invoice checking, validation and cost recovery * Utility invoice reporting. * Contract Management * Ensure delivery of a quality service to meet the performance requirements of the contract; * Provide the services to the LFC's estate to support operational functionality; and * Minimise disruption, inconvenience, and/or any business risk to the normal activities of the LFC. * Receive and process half hourly/AMR fiscal data from the Data Collectors on a daily basis. * Receive electricity, gas, and water bills for each account on an ongoing basis direct from the Suppliers. * Load full details from the bills into Supplier systems. * Validate the bills. * Where bill queries are found, challenge Suppliers and negotiate a settlement on your behalf. * Deliver a regular Accounts Payable report to your Finance department of which bills have been processed as a record of bills to pay. * Record a list of open queries along with potential cost recoveries. * Record a list of closed queries and recovered costs. * Identify and request any missing bills from the utility Suppliers. * Provide agreed management reports at pre-determined intervals. e.g., year on year cost/consumption reports, league tables, data quality reports. * Appoint a Bureau Service Delivery Manager to manage all day-to-day activities and be a main point of contact.

Planning Information

PME notice then ITT

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061425
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008918-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

65 - Public utilities

CPV Codes

65000000 - Public utilities

Notice Value(s)

Tender Value
£15,380 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20263 months ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON FIRE COMMISSIONER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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