Tender

Synthetic Pitch Maintenance Contract

ST HELENS COUNCIL

This public procurement record has 1 release in its history.

Tender

02 Feb 2026 at 17:36

UK4 - Tender Notice
Summary of the contracting process

St Helens Council, a sub-central government public authority, has initiated a tender for a Synthetic Pitch Maintenance Contract, aiming to secure a qualified contractor. This procurement opportunity is categorised under sports fields maintenance services and is located in the UKD region of the United Kingdom. The process is currently at the tender stage, with submissions required by 12:00 on 13th February 2026. The procurement method is an open, below threshold competition, requiring all submissions via The Chest platform, ensuring transparency and equal opportunity for bidders.

This tender presents a promising opportunity for businesses involved in sports field maintenance and related services to expand their operations. With a contract value up to £44,000 and potential extensions totalling an additional three years, small to medium-sized enterprises (SMEs) particularly stand to benefit. The contract is designed with flexibility, allowing the inclusion or removal of sites depending on needs, thereby providing growth potential for adaptive and responsive businesses. Companies providing high-quality, competitively priced services in sports maintenance are well-positioned to compete in this tender.

How relevant is this notice?

Notice Information

Notice Title

Synthetic Pitch Maintenance Contract

Notice Description

St Helens Borough Council is seeking to appoint a suitably qualified contractor for the Synthetic Pitch Maintenance Contract. For a full specification for this opportunity, please register you interest. Submissions shall be received by the Council by the closing date and time stated within the Instruction for Tendering document. No submission received after the closing date and time will be accepted other than where there are exceptional circumstances which may be considered by the Director of STAR Procurement in their sole discretion. Please note that tender submissions which are only partly uploaded at the closing date and time will be considered to have not been received and will be rejected by the Council. No tender documents will be sent to you - you need to navigate to the "my opportunities" section and download the documents from the Chest website. If you have any questions regarding this opportunity - please post them on the messaging facility on the Chest. Messages sent outside of the Chest will not be responded to. ALL SUBMISSIONS MUST BE SENT THROUGH THE CHEST. Submissions sent via any other method will not be accepted. Please ensure that you leave enough time to upload your documents before the closing date/time, as late submissions may not be accepted. In submitting your quotation you agree to contract on the terms and conditions as detailed on The Chest. Due to the Council's obligations of fairness and equal treatment to all bidders it cannot accept amendments to these terms and conditions or alternative terms and conditions. If you seek to amend the terms and conditions or submit alternative terms and conditions the Council may reject your quotation.

Lot Information

Lot 1

Options: The council reserves the right to add or remove sites from this contract during the contract or extension periods. The value of the contract will be adjusted accordingly but the council will let the successful contractor know within good time should this need to happen.

Renewal: This contract has the provision to extend for 3 x 12 months periods of time. These extensions are to be utilised at the discretion of the council. These available extensions are for the periods: 01 April 2027 - 31 March 2028 01 April 2028 - 31 March 2029 01 April 2029 - 31 March 2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0614c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009194-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77320000 - Sports fields maintenance services

Notice Value(s)

Tender Value
£44,000 Under £100K
Lots Value
£44,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Feb 20261 weeks ago
Submission Deadline
13 Feb 20263 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST HELENS COUNCIL
Contact Name
Not specified
Contact Email
procurement@star-procurement.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ST HELENS
Postcode
WA10 1HP
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD North West (England)
Local Authority
St. Helens
Electoral Ward
St Helens Town Centre
Westminster Constituency
St Helens South and Whiston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0614c3-2026-02-02T17:36:07Z",
    "date": "2026-02-02T17:36:07Z",
    "ocid": "ocds-h6vhtk-0614c3",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPYM-6238-VHLR",
            "name": "St Helens Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPYM-6238-VHLR"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "St Helens",
                "postalCode": "WA10 1HP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD71"
            },
            "contactPoint": {
                "email": "procurement@star-procurement.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPYM-6238-VHLR",
        "name": "St Helens Council"
    },
    "tender": {
        "id": "UID: 020372",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Synthetic Pitch Maintenance Contract",
        "description": "St Helens Borough Council is seeking to appoint a suitably qualified contractor for the Synthetic Pitch Maintenance Contract. For a full specification for this opportunity, please register you interest. Submissions shall be received by the Council by the closing date and time stated within the Instruction for Tendering document. No submission received after the closing date and time will be accepted other than where there are exceptional circumstances which may be considered by the Director of STAR Procurement in their sole discretion. Please note that tender submissions which are only partly uploaded at the closing date and time will be considered to have not been received and will be rejected by the Council. No tender documents will be sent to you - you need to navigate to the \"my opportunities\" section and download the documents from the Chest website. If you have any questions regarding this opportunity - please post them on the messaging facility on the Chest. Messages sent outside of the Chest will not be responded to. ALL SUBMISSIONS MUST BE SENT THROUGH THE CHEST. Submissions sent via any other method will not be accepted. Please ensure that you leave enough time to upload your documents before the closing date/time, as late submissions may not be accepted. In submitting your quotation you agree to contract on the terms and conditions as detailed on The Chest. Due to the Council's obligations of fairness and equal treatment to all bidders it cannot accept amendments to these terms and conditions or alternative terms and conditions. If you seek to amend the terms and conditions or submit alternative terms and conditions the Council may reject your quotation.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77320000",
                        "description": "Sports fields maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 52800,
            "amount": 44000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Submissions must be made via The Chest. The reference number that you will need to find this opportunity is DN805369: https://procontract.due-north.com/Advert?advertId=55047d33-5c00-f111-813c-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-02-13T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-09T12:00:00Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 52800,
                    "amount": 44000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Evaluation",
                            "description": "Please refer to the tender pack for full details of how the full 30% will be broken down in relation to the questions",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Price Evaluation",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00",
                    "maxExtentDate": "2030-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract has the provision to extend for 3 x 12 months periods of time. These extensions are to be utilised at the discretion of the council. These available extensions are for the periods: 01 April 2027 - 31 March 2028 01 April 2028 - 31 March 2029 01 April 2029 - 31 March 2030"
                },
                "hasOptions": true,
                "options": {
                    "description": "The council reserves the right to add or remove sites from this contract during the contract or extension periods. The value of the contract will be adjusted accordingly but the council will let the successful contractor know within good time should this need to happen."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documents can be accessed via The Chest on the link above. Suppliers will need to register to utilise this service but all documents are available (once registered) with unrestricted access and are free of charge.",
                "url": "https://procontract.due-north.com/Advert?advertId=55047d33-5c00-f111-813c-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21"
            },
            {
                "id": "009194-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009194-2026",
                "datePublished": "2026-02-02T17:36:07Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}