Tender

NOVUM Festival Event Safety & Production Management and Production Supply

NEWCASTLE CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

06 Feb 2026 at 09:46

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council has initiated an open procurement process aimed at securing event safety and production management services for the NOVUM Festival, which takes place in Newcastle upon Tyne. This cultural event, characterised as a vibrant, multi-artform festival, requires expertise in managing complex, multi-site cultural events. The tender, titled "NOVUM Festival Event Safety & Production Management and Production Supply", belongs to the services category and falls under the industry classification of cultural event organisation services. Key dates include the submission deadline on 5th March 2026 and the award period ending on 15th March 2026. The contract is scheduled to commence on 1st April 2026 for up to three years, with the possibility of a 12-month extension.

For businesses specialising in cultural event management and production, this tender represents an excellent opportunity for growth, particularly for SMEs and VCSEs. The contract, valued at £720,000 gross, prioritises both quality and price in its award criteria, providing a competitive yet rewarding environment for experienced organisations. Companies with a proven track record in delivering high-quality, operationally efficient, and safe event services are ideally positioned to compete for this contract. The procurement follows an open procedure, ensuring transparency and equal opportunity for all qualified bidders. This tender offers a significant foothold for businesses looking to expand their portfolio within the public sector, particularly in cultural event management.

How relevant is this notice?

Notice Information

Notice Title

NOVUM Festival Event Safety & Production Management and Production Supply

Notice Description

To procure the provision of event safety management, production management, and supply of production goods and services for NOVUM Festival over a maximum of three years. Newcastle City Council seeks to appoint an organisation to deliver production and event safety management, with expertise in delivering complex, multi-site, multi-artform cultural events. This role is critical to the success of NOVUM, ensuring the festival is delivered to the highest standards of technical excellence, operational efficiency, and public safety. NOVUM is a vibrant, multi-artform summer festival that takes place annually in Newcastle upon Tyne. This opportunity is published via the Open E-Procurement tendering portal. Late submissions will not be accepted. Please search for this opportunity (Reference - OPEN2026161) via the following website: https://www.open-uk.org/.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0649ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010780-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20263 days ago
Submission Deadline
5 Mar 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 1 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Not specified
Contact Email
corporate.procurement.team@newcastle.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC2 Northumberland, and Tyne and Wear
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0649ac-2026-02-06T09:46:22Z",
    "date": "2026-02-06T09:46:22Z",
    "ocid": "ocds-h6vhtk-0649ac",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBHM-6848-TWYG",
            "name": "Newcastle City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBHM-6848-TWYG"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Newcastle Upon Tyne",
                "postalCode": "NE1 8QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "corporate.procurement.team@newcastle.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.newcastle.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBHM-6848-TWYG",
        "name": "Newcastle City Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-0649ac",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "NOVUM Festival Event Safety & Production Management and Production Supply",
        "description": "To procure the provision of event safety management, production management, and supply of production goods and services for NOVUM Festival over a maximum of three years. Newcastle City Council seeks to appoint an organisation to deliver production and event safety management, with expertise in delivering complex, multi-site, multi-artform cultural events. This role is critical to the success of NOVUM, ensuring the festival is delivered to the highest standards of technical excellence, operational efficiency, and public safety. NOVUM is a vibrant, multi-artform summer festival that takes place annually in Newcastle upon Tyne. This opportunity is published via the Open E-Procurement tendering portal. Late submissions will not be accepted. Please search for this opportunity (Reference - OPEN2026161) via the following website: https://www.open-uk.org/.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952100",
                        "description": "Cultural event organisation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 720000,
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://www.open-uk.org",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-05T23:59:59Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-15T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 720000,
                    "amount": 600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-04-01T23:59:59+01:00",
                    "maxExtentDate": "2029-04-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "One optional 12 month extension."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "010780-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010780-2026",
                "datePublished": "2026-02-06T09:46:22Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}