Notice Information
Notice Title
Provision of Graduation Event Management Services for the University of Aberdeen
Notice Description
The University requires a main contractor to support the delivery of the summer graduation ceremonies, hosted in a marquee setting on King's Lawn. Working alongside the appointed marquee provider, the contractor will be expected to deliver a high-quality event experience that reflects the significance and profile of graduation within the University's academic calendar. The summer graduation ceremonies for 2026 will take place between 29th June and 3rd July 2026 (inclusive). In addition to the summer ceremonies, the University may require events services for the Winter Graduation ceremonies during the contract period. Winter graduation support at this stage is subject to university approval during the term of the contract. If approved, winter graduation ceremonies are anticipated to take place between 23rd and 27th November, with ceremonies expected to occur on 24th - 26th November. Winter graduations are smaller in scale and will be hosted inside Elphinstone Hall, Old Aberdeen Campus. The anticipated contract period is 1 year, commencing 1st June 2026. Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.
Lot Information
Lot 1
The University requires a main contractor to support the delivery of the summer graduation ceremonies, hosted in a marquee setting on King's Lawn. Working alongside the appointed marquee provider, the contractor will be expected to deliver a high-quality event experience that reflects the significance and profile of graduation within the University's academic calendar. The summer graduation ceremonies for 2026 will take place between 29th June and 3rd July 2026 (inclusive). In addition to the summer ceremonies, the University may require events services for the Winter Graduation ceremonies during the contract period. Winter graduation support at this stage is subject to university approval during the term of the contract. If approved, winter graduation ceremonies are anticipated to take place between 23rd and 27th November, with ceremonies expected to occur on 24th - 26th November. Winter graduations are smaller in scale and will be hosted inside Elphinstone Hall, Old Aberdeen Campus. The anticipated contract period is 1 year, commencing 1st June 2026. Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.
Renewal: Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-064dea
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/012428-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 11 Feb 20261 weeks ago
- Submission Deadline
- 16 Mar 20263 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- The anticipated timing for any further notices will depend on whether the available extensions are exercised. If no extensions are applied, the next notice would be issued at the beginning of 2027.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF ABERDEEN
- Contact Name
- Not specified
- Contact Email
- e-sourcing@abdn.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- ABERDEEN
- Postcode
- AB24 3FX
- Post Town
- Aberdeen
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM5 North Eastern Scotland
- Small Region (ITL 3)
- TLM50 Aberdeen City and Aberdeenshire
- Delivery Location
- TLM50 Aberdeen City and Aberdeenshire
-
- Local Authority
- Aberdeen City
- Electoral Ward
- Tillydrone/Seaton/Old Aberdeen
- Westminster Constituency
- Aberdeen North
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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