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Provision of Estates Management Services: Retail, Commercial and Occupations

FIRST GREATER WESTERN LIMITED

This public procurement record has 4 releases in its history.

Award

13 Oct 2026 at 12:44

UK6 - Contract Award Notice
TenderUpdate

26 Jun 2026 at 15:27

UK4 - Tender Notice
Tender

23 Jun 2026 at 14:46

UK4 - Tender Notice
Planning

12 Feb 2026 at 14:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

First Greater Western Limited procured estate management services for Great Western Railway’s operational property portfolio. The work covers retail, commercial and tenant-facing property management, including lease renewals and new lettings, rent reviews, tenancy changes and terminations, payment accounting, audit and tenants’ works management. It also includes advertising, business rates, sustainability, utilities and waste billing, unauthorised-access management, filming arrangements and Network Rail liaison at Network Rail-managed stations. Additional support is required for asset management throughout the property lifecycle, including land acquisition, operation, maintenance and disposal. The services are intended to improve commercial property income, customer satisfaction and asset management. Delivery is across the United Kingdom.

The procurement is complete and AMEY TPT Limited was selected for the single lot. The award date was 13 October 2026, at £1,468,896 excluding VAT (£1,762,675.20 including VAT). The contract runs from 13 December 2026 to 12 December 2029, with an option to extend by one year, subject to performance. First Greater Western used an open procedure. The original estimated contract value was £1,400,000 excluding VAT (£1,680,000 including VAT). Evaluation weighted whole-life cost, based on a fixed base fee, at 45%; programme and delivery, including subcontractor management, at 15%; retail offer improvement at 15%; and safety and risk management at 15%. Contractual quality was weighted at 5%, as was environmental, social and governance performance.

For suppliers preparing for a future requirement from Great Western Railway, this award indicates demand for broad, end-to-end management of an operational rail property portfolio, rather than a narrow letting or facilities assignment. Credible competitors will need experience managing commercial tenancies and property income, including leases, rent reviews, tenant works, billing, audits and tenancy changes. The scope also calls for the ability to handle sustainability, utilities and waste recovery, business rates, filming and unauthorised access, and to coordinate with Network Rail at managed stations. Suppliers should be able to demonstrate robust programme delivery, subcontractor management, safety and risk controls, and practical improvements to the retail offer. A competitive proposition must also make a strong case on whole-life cost and address contractual and environmental, social and governance requirements. The lot was identified as suitable for SMEs.

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Notice Information

Notice Title

Provision of Estates Management Services: Retail, Commercial and Occupations

Notice Description

Provision of Estate Management Services across GWRs Operational Property Portfolio in maximising GWRs Commercial Property Income opportunities with existing and new Tenants. Supporting GWRs Customer Satisfaction and Asset Management requirements and being a Good and Efficient Operator, delivering a schedule of services, including, but not limited to: Lease / Tenancy Renewals; New Lettings withing the Premises; Rent Reviews; Terminations and Dilapidations; Assignments and Transfers; Accounting for Payments and Advice on Rental Performance; Management of Company Tenancies (Company being Landlord); Audit Management; Tenants Works Management; Advertising; Business Rates; General Property and Tenancy Matters; Environment and Sustainability Utilities & Waste Recovery (Tenants Billing) Traveller Management (unauthorised access) Filming Management Network Rail Management at NRIL Managed Stations Additional Services in support of GWRs Asset Management Life-Cycle Delivery in land acquisitions / operation / maintaining and disposal requirements

Lot Information

Lot 1

Renewal: Following the initial 3 year term and subject to performance of the contract, the contract may be extended by a further 12 months.

Planning Information

GWR is placing this PME notice in order to gauge the level of interest and capability in the market for Estates Management Services in the rail industry. Interested suppliers please email nick.miller@gwr.com with details of your experience for this type of contract. More information on the procurement process will be provided.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0652da
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096515-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315000 - Building services

71315200 - Building consultancy services

71315210 - Building services consultancy services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
£1,468,896 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
24 Jul 2026Expired
Future Notice Date
16 Mar 2026Expired
Award Date
13 Oct 20261 weeks ago
Contract Period
13 Dec 2026 - 12 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST GREATER WESTERN LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILTSHIRE
Postcode
SN1 1HL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Central
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

AMEY TPT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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