Infrastructure & End User Computing Refresh

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    "id": "ocds-h6vhtk-065385-2026-02-21T12:17:38Z",
    "date": "2026-02-21T12:17:38Z",
    "ocid": "ocds-h6vhtk-065385",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-UKPRN-10002111",
            "name": "East Durham College",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10002111"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PXPM-1872-RCYW"
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            "address": {
                "streetAddress": "Willerby Grove",
                "locality": "Co Durham",
                "postalCode": "SR8 2RN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "email": "joanne.wilson@eastdurham.ac.uk"
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                        "id": "publicAuthoritySubCentralGovernment",
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    "buyer": {
        "id": "GB-UKPRN-10002111",
        "name": "East Durham College"
    },
    "tender": {
        "id": "EDC/IT/2526",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Infrastructure & End User Computing Refresh",
        "description": "As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement. The proposal must include a monthly payment profile covering the entire lease period, with all costs-such as hardware, warranty, support, and any associated service fees-fully itemised and included in the monthly figure. At the conclusion of the 36 month lease term, the organisation must retain full ownership of all supplied equipment, with no residual or balloon payment due. Suppliers should ensure that their lease offering is compliant with public sector procurement standards and includes clear terms regarding early termination, replacement of faulty equipment, and continuity of warranty throughout the full lease duration. This tender invites suppliers to provide, deliver, complete infrastructure and end user computing refresh, encompassing virtualisation servers, core network switching, and a range of desktop, laptop, and all in one devices. The solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs. All server hardware must include a minimum of four (4) years advanced parts replacement warranty, while all end user computing devices must include a minimum of one (1) year warranty. To comply with the organisation's security standards, all supplied systems must incorporate Trusted Platform Module (TPM) technology to support hardware rooted security functions and secure device management. In line with sustainability objectives, suppliers must ensure that all hardware is delivered using reduced or recyclable packaging, and sustainable procurement.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30200000",
                        "description": "Computer equipment and supplies"
                    }
                ],
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                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
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                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
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                "relatedLot": "1"
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                "id": "2",
                "additionalClassifications": [
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                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "2"
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        ],
        "value": {
            "amountGross": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "Please submit all tenders to:- joanne.wilson@eastdurham.a.cuk Procurement@eastdurham.ac.uk **PLEASE NOTE THERE WILL BE NO CLARIFICATIONS ANSWERED BETWEEN 23RD - 27TH FEBRUARY**",
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        "tenderPeriod": {
            "endDate": "2026-03-26T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-23T23:59:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-29T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Computer Hardware",
                "description": "As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers Computer Hardware 24\" AIO PCs (Quantity: 135) * Built in webcam * Intel i5 or AMD Ryzen 5 * 16GB RAM * 500GB M.2 NVMe * WiFi + Bluetooth * 1Gb Network * Wired Keyboard and Mouse 15\" Laptops (Quantity: 100) * Intel i5 or AMD Ryzen 5 * 16GB RAM * 500GB M.2 NVMe * WiFi + Bluetooth * 1Gb Network * Built in Webcam * Laptop Bag Standard Laptops (Quantity: 185) * Intel N100 * 8GB RAM * 256GB SSD * Built in Webcam Flip Laptops (Quantity: 3) * Intel Ultra 5 226v * 14 Multitouch Display * 16GB LPDDR5 * 512GB NVMe * WiFi + Bluetooth * Rechargeable Pen",
                "status": "active",
                "value": {
                    "amountGross": 130000,
                    "currency": "GBP"
                },
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                "suitability": {
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                "contractPeriod": {
                    "startDate": "2026-04-06T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                }
            },
            {
                "id": "2",
                "title": "Servers",
                "description": "As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers The proposed solution is a four-node Hyper-V failover cluster designed for resilient virtualisation and Storage Spaces Direct (S2D). Each 2U node shall be equipped with a 32-core processor, 512GB DDR4 ECC memory, enterprise NVMe storage, and dual redundant hot swap power supplies. A dedicated 25GbE RDMA storage fabric shall be provided using Intel E810 based adapters and a 25GbE Top of Rack switch with 24x25Gb SFP28 ports and 4x100Gb QSFP28 uplinks, supporting modern L3 features such as MLAG and EVPN VXLAN, and not requiring any feature licensing. The selected FS S5850-24B4C switch meets these requirements with native 25Gb SFP28 connectivity and enterprise feature support for the cluster fabric. Client facing connectivity shall be delivered via dual port 10GbE adapters per host. Cluster storage shall be delivered using 7.68TB NVMe U.2 SSDs per node, enabling a minimum of 40TB usable capacity across the four-node cluster when deployed with appropriate S2D configurations.",
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "currency": "GBP"
                },
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                    "startDate": "2026-04-06T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
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        ],
        "lotDetails": {
            "awardCriteriaDetails": "We would prefer to award the same supplier for both lots but understand not all suppliers can provide all of the equipment specified - we would like to attract a greater range of suppliers and willing to split the equipment into 2 lots :- 1 - Computer Hardware 2 - Servers"
        },
        "documents": [
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                "id": "conflictOfInterest",
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                "description": "Not published"
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                "description": "Tender notice on Find a Tender",
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                "datePublished": "2026-02-13T10:09:37Z",
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        "amendments": [
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                "id": "015874-2026",
                "description": "NO CLARIFICATIONS ANSWERED BETWEEN 23RD FEBRUARY - 27TH FEBRUARY"
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    "language": "en"
}