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Bishopshalt School - Cleaning Tender

Bishopshalt School

This public procurement record has 3 releases in its history.

Award

06 Aug 2026 at 15:13

UK7 - Contract Details Notice
Award

12 Jun 2026 at 13:47

UK6 - Contract Award Notice
Tender

17 Feb 2026 at 14:05

UK4 - Tender Notice
Summary of the contracting process

Bishopshalt School in Uxbridge procured school cleaning services (CPV 90919300) for its site and grounds. The requirement covers core cleaning during term time and periodic deep cleaning throughout the year. The service supports a school with 1,290 pupils and 114 teaching and support staff, with facilities kept to a high standard for pupils, staff and visitors. The appointed provider is expected to work as part of the school community, identify and report maintenance and safety issues, and maintain strong safeguarding and child-safety awareness. The requirement also includes a smooth TUPE transfer for existing in-house cleaning staff, who are currently within the Local Government Pension Scheme. The service is intended to combine reliable daily cleaning with proactive site support and effective staff management.

This procurement is complete and was awarded to D Brice & Company Limited T/as D B Services on 12 June 2026. The contract was signed on 22 July 2026, at an awarded value of £1,118,128.20 excluding VAT (£1,341,753.84 including VAT). It runs from 1 August 2026 to 31 July 2029, with an option to extend for up to two further years, to 31 July 2031. The estimated tender value was £1,200,000 excluding VAT (£1,440,000 including VAT). The Competitive Flexible Procedure used a two-stage process: a Procurement Specific Questionnaire followed by an Invitation to Tender. Six bids reached the final stage. Evaluation was based on 65% quality and 35% price; selection for the second stage required a minimum 60% score. Expressions of interest closed on 17 March 2026.

This award indicates demand for a sizeable, professionally managed school cleaning operation rather than a basic routine cleaning supply contract. A credible future competitor would need proven experience delivering consistently reliable cleaning across a large education site, including term-time operations and periodic deep cleans. Strong workforce mobilisation and TUPE capability are important because the requirement involved transferring existing in-house staff, including staff connected to the Local Government Pension Scheme. Suppliers should be able to demonstrate robust safeguarding, child-safety awareness, health and safety practice, productivity controls and a management approach that develops cleaning staff. The buyer also values proactive reporting of maintenance issues, discreet conduct around pupils and visitors, and ideas that improve service quality. Financial capacity and suitable insurance arrangements are material prerequisites, including at least £1 million annual turnover and £5 million employers’ and public liability cover.

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Notice Information

Notice Title

Bishopshalt School - Cleaning Tender

Notice Description

Bishopshalt School: We aim to be a self-improving school, in which all members of our community can say we provide our children with an outstanding education that fulfils their potential. Bishopshalt opened in 1907 when Middlesex County Council established Uxbridge County School (our original name). The school now occupies the site and grounds of a former Victorian mansion and its name was taken from the house where, for 500 years, the Bishops of Worcester rested or halted in their own property while making frequent trips to and from London. Bishopshalts story is one of continuing growth and success; at first, as a grammar school and, since 1977 as a comprehensive school. Much of the main part of the school building dates from the 1950s when the school grew to take four forms of entry each year. It has been a popular local secondary school and in the 1970s expansion to five forms of entry brought another building programme. Following the high demand for places, further growth took place in 1989 when the first six forms of entry arrived. An important ingredient in achieving growth and success is the quality of the teachers. Further information regarding the School can be obtained here: https://www.bishopshalt.hillingdon.sch.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at Bishopshalt School, which has 1290 pupils and 114 teaching and support staff. The contract term being tendered for 3 years, from 01/08/2026 - 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the school. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. Cleaning services here are currently delivered in house and therefore the school has a keen focus on ensuring a smooth TUPE transfer process for the current in house staff. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. Bishopshailt School views its cleaning provider and their staff as integral members of the school community who serve as a proactive set of eyes and ears across the site. Beyond the essential cleaning scope, personnel are expected to take ownership of the environment by identifying and immediately reporting maintenance issues, such as faulty locks or plumbing leaks, to the site team to mitigate potential safety hazards before they escalate. We demand the same high level of robust safeguarding and child safety awareness from our outsourced partners as we do from our own directly employed staff, ensuring a secure and protective environment for every student. This commitment to safety extends to the technical execution of their duties, where staff must demonstrate advanced health and safety knowledge and maintain safe working practices at all times. The ideal service delivery achieves a delicate balance where the cleaning team remains discreet and invisible, yet remains exemplary in both conduct and appearance whenever they are visible to students, staff, or visitors. Ultimately, Bishopshalt School requires a partner with a proven track record of proficiency and unwavering reliability to ensure these high standards are met consistently every day. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is PS240,000 Therefore, the value of this contract is PS1,200,000 The contract shall be a fixed price contract with invoices raised monthly to the school. Additional requirements and information: *The school has a minimum requirement for a contractor's employers liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1 million *There are incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently run in house *The client reserves the right not to appoint in conclusion to this tender project

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065617
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074850-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
£1,118,128 £1M-£10M
Contracts Value
£1,118,128 £1M-£10M

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
17 Mar 2026Expired
Future Notice Date
Not specified
Award Date
12 Jun 20262 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bishopshalt School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 3RF
Postcode Area
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Hillingdon
Electoral Ward
Colham & Cowley
Westminster Constituency
Uxbridge and South Ruislip

Supplier Information

Number of Suppliers
1
Supplier Name

D Brice & Company Limited T/as D B Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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