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Quality Management System Upgrade

University Hospitals Bristol and Weston NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

18 Feb 2026 at 11:55

UK5 - Transparency Notice
Summary of the contracting process

The University Hospitals Bristol and Weston NHS Foundation Trust has completed a procurement process to upgrade its current Quality Management System, transitioning to a Software as a Service (SaaS) agreement due to the impending end of support for its on-premise solution. This procurement process, which falls under the 'goods' category and directly awarded below the threshold without competition, culminated in a pending award to IDEAGEN GAEL LIMITED. The contract, valued at £57,730.47 excluding VAT, begins on 1st March 2026 and extends through 28th February 2027, covering various regions in the United Kingdom, including Bristol. The transfer aligns with legal protocols under the UKPGA scheme as outlined by legislation from 2023.

This procurement provides significant growth opportunities for businesses specialising in medical software packages, particularly those capable of delivering scalable SaaS solutions. IDEAGEN GAEL LIMITED, a large-scale enterprise, emerged as the supplier, showcasing its capability to meet the complex needs of healthcare institutions moving towards digital transformation. Companies with similar expertise in healthcare IT solutions can leverage such opportunities by demonstrating technical proficiency and product scalability, tapping into the healthcare sector’s increasing shift towards technology-enabled operational enhancements.

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Notice Information

Notice Title

Quality Management System Upgrade

Notice Description

The Trust would like to upgrade the current Quality Management System, which has been used across several departments within D&T division, as a SaaS contract because the support and maintenance of the current on-premise will be unsupported soon.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0656e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014689-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48180000 - Medical software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£57,730 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Feb 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Feb 20266 months ago
Contract Period
1 Mar 2026 - 28 Feb 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Bristol and Weston NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 3NU
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

IDEAGEN GAEL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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