Framework Agreement for the Supply & Delivery of General Building Materials (Timber and Associated Products)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-065de5-2026-02-27T10:11:09Z",
    "date": "2026-02-27T10:11:09Z",
    "ocid": "ocds-h6vhtk-065de5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYYD-8699-BJGD",
            "name": "City & County of Swansea",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYYD-8699-BJGD"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Swansea",
                "postalCode": "SA1 3SN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL18"
            },
            "contactPoint": {
                "name": "Leigh Davies",
                "email": "Leigh.davies@swansea.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.swansea.gov.uk/dobusiness",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYYD-8699-BJGD",
        "name": "City & County of Swansea"
    },
    "planning": {
        "noEngagementNoticeRationale": "\"As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.\""
    },
    "tender": {
        "id": "CCS/25/202",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Framework Agreement for the Supply & Delivery of General Building Materials (Timber and Associated Products)",
        "description": "Framework Agreement for the Supply & Delivery of General Building Materials (Timber and Associated Products) 1.2 The Framework is split into 4 Lots Lot 1- Timber Lot 2- Doors Lot 3- Ironmongery Lot 4- Sheet",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03419000",
                        "description": "Timber"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44221200",
                        "description": "Doors"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44316000",
                        "description": "Ironmongery"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03410000",
                        "description": "Wood"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL18",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amountGross": 3600000,
            "amount": 3000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
            {
                "id": "ocds-h6vhtk-065de5",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.03,
                    "monetaryValue": "award"
                },
                "description": "The Supplier will be required to pay a Retrospective Rebate to CCS. This Rebate will be to the value of 3% of the Providers contract turnover under this agreement, which will include purchase order and p-card spend"
            }
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 48,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "Due to the complexity and variation of items/products orders will be evaluated against the tendered rates submitted and awarded based on the most advantageous bid in relation to those particular item/products. All Call offs will be conducted using 100% price. If the most advantageous tender cannot supply the required goods then the council will request the goods from the next most advantageous tender and so on. Due to the complexity and variation of items/products orders, we will at all times reserve the right to make the commercial decision to order or collect goods from any of the contracted supplier's dependant on the stock availability of the required goods. This decision will be contingent upon the geographical proximity of the works to the respective supplier's premises. Consequently, this might result in the procurement of goods from a supplier whose rate is not the lowest among the available options. Mini Competitions Mini competitions will be undertaken where the value of the required goods exceeds PS15,000 (excluding VAT), or where the requirement involves a large stock order, high operational impact, or specialist goods. The Council reserves the right to initiate a mini competition at any time during the duration of this Framework, regardless of the value of the required goods, where it is considered to be in the Council's best commercial or operational interests, including to address Supplier performance concerns, ensure continuity of supply, or secure the most advantageous outcome. The Council will invite all appointed Framework Suppliers on the relevant Lot to tender as part of the mini competition. Suppliers will be ranked based on the evaluation criteria stated in the mini competition documentation. Where the highest ranked Supplier for that item is unable to supply the goods within the specified timescales or requirements, the Council reserves the right to award the call off to the next highest ranked Supplier, and so on."
            },
            "hasElectronicAuction": true
        },
        "submissionMethodDetails": "If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123506 . Register your company on the eTenderWales portal (this is only required once): -- Navigate to the portal: http://etenderwales.bravosolution.co.uk -- Click the \"Suppliers register here\" link. -- Enter your correct business and user details. -- Note the username you chose and click \"Save\" when complete. -- You will shortly receive an e-mail with your unique password (please keep this secure). -- Agree to the terms and conditions and click \"continue\". 2. Express an interest in the project: -- Login to the portal with your username/password. -- Click the \"ITTs Open to All Suppliers\" link (these are the ITTs open to any registered supplier). -- Click on the relevant ITT to access the content. -- Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. -- This will move the ITT into your \"My ITTs\" page (this is a secure area reserved for your projects only). -- Click on the ITT code. You can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box. 3. Responding to the invitation to tender: -- You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting). -- You can now use the \"Messages\" function to communicate with the buyer and seek any clarification. -- Note the deadline for completion, then follow the onscreen instructions to complete the ITT. -- There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: -- E-mail: help@bravosolution.co.uk -- Phone: +44 8003684850",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-24T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-17T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-12T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1- Timber",
                "description": "Supply of Timber",
                "status": "active",
                "value": {
                    "amountGross": 1920000,
                    "amount": 1600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Ordering Process and deliveries",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "see tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "see tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option to extend up to 24 months"
                }
            },
            {
                "id": "2",
                "title": "Lot 2- Doors",
                "description": "Lot 2- Supply of Doors",
                "status": "active",
                "value": {
                    "amountGross": 599998,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Ordering Process and deliveries",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "see tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "see tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option to extend upto 24 months"
                }
            },
            {
                "id": "3",
                "title": "Lot 3- Ironmongery",
                "description": "Lot 3- Supply of Ironmongery",
                "status": "active",
                "value": {
                    "amountGross": 960000,
                    "amount": 800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Ordering Process and deliveries",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "see tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "see tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option to extend upto 24 months"
                }
            },
            {
                "id": "4",
                "title": "Lot 4- Sheet",
                "description": "Lot 4- Supply of Sheet",
                "status": "active",
                "value": {
                    "amountGross": 479998,
                    "amount": 400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Ordering Process and deliveries",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "see tender documentation"
                        },
                        {
                            "type": "technical",
                            "description": "see tender documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option to extend upto 24 months"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123506",
                "url": "http://etenderwales.bravosolution.co.uk"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "017725-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017725-2026",
                "datePublished": "2026-02-27T10:11:09Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-02-17T23:59:59+00:00"
                }
            ]
        }
    },
    "language": "en"
}