Planning

White Goods - Laundry Asset & Condition Surveying

ORBIT GROUP LIMITED

This public procurement record has 1 release in its history.

Planning

03 Mar 2026 at 15:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process, initiated by Orbit Group Limited, pertains to a contract for Laundry Asset & Condition Surveying, concentrating on domestic and commercial laundry appliances within their housing portfolio in the Midlands, East, and South of England. Classified under electrical equipment and surveying services, this process is currently at the planning stage. The procurement aims to engage suppliers who can fulfil the requirements set out in the outline specification, with a potential contract value of £30,000 excluding VAT and a contract period expected not to exceed 11.5 months. Interested suppliers must submit their interest by 18 March 2026 to participate in this under-threshold tender.

This tender offers significant opportunities for businesses specialising in electrical equipment, apparatus, and surveying services, particularly SMEs with the capability to provide geographical coverage across the mentioned regions and manage laundry assets effectively. Companies with experience in handling Miele machines and a diverse range of other laundry appliances, who are adept in on-site asset labelling and condition surveying, will find this a favourable opportunity to expand their services. Orbit Group Limited's requirements involve robust diary management, data collation, and supporting standards for future servicing, paving the way for comprehensive service offerings capable of catering to Orbit's substantial appliance footprint and diverse locations.

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Notice Information

Notice Title

White Goods - Laundry Asset & Condition Surveying

Notice Description

Outline specification * Potential contract value - PS30,000 exc VAT. Contract will give no commitment to any fixed volumes or level of expenditure. * Contract term: the amount of time needed to complete the surveying. It is expected as a maximum it would be no longer than 11.5months. * Potential contract will be a single supplier contract. The supplier will be required to provide coverage to all Orbit locations within the Midlands, East and South of England. The Supplier must have sufficient coverage to meet any requirements within all regions. * Condition Surveys will relate to both domestic and commercial appliances and the supplier must be capable of covering both types of appliances. Surveying will include: o On Site Asset Labelling o Recording of make and model o Serial Numbers o Approximate Age o Type of appliance (Commercial / Domestic / Gas / Vented / Unvented) o Condition of appliances (RAG rating) o Photos * The supplier will also be required to: o Manage diaries and ensure appointments are made with onsite staff. o Ensure collated information is returned to Orbit in agreed timescales and formats. o Support ongoing contract management with an Orbit representative. o Support Orbit in gathering information on legal & regulatory standards for future servicing. * Orbit's current appliance footprint is outlined below: o 397 assets split 40 domestic and 357 commercial machines. o Geographically there is 162 in the Midlands / 113 in the South / 122 in the East. o The assets solely relate to 207 washing machines & 190 tumble driers. o A range of manufacturers and models, with a large proportion of Miele machines. * Orbit will share further information, data and geographical locations with those suppliers invited to participate in the under-threshold tender.

Planning Information

Orbit Group Ltd wish to conclude preliminary market engagement in relation to the potential award for a contract for Laundry Asset & Condition Surveying for its domestic and commercial laundry appliances, within its housing portfolio at locations it has within the Midlands, East and South of England. The intention of the engagement is for Orbit to understand: 1) the level of supplier interest to participate in a potential procurement for the contract. 2) suppliers' ability in the market to meet all of the potential requirement as currently specified (please see outline specification provided). 3) Capability and interest for Orbit to be able to identify and invite suppliers to participate in an under-threshold tender. Where a supplier is interested in participating in any procurement for the contract and have the capability to fulfil the outline specification provided, we would ask them to provide a response to this notice to confirm this, via the e-tendering site details provided within the notice. Further information and response document can be found here: https://procontract.due-north.com/Supplier/Advert/View?advertId=1464859e-1117-f111-813c-005056b64545&fromProjectDashboard=False&fromRfxSummary=False&selectWorkgroup=False&fromAdvertEvent=False&fromActivityDashboard=False If a supplier wishes to seek any clarification on the outline specification, these should be submitted via the e-tendering site. Please note: Orbit does not commit to any particular procurement route/procedure or timescales for any subsequent procurement. If Orbit publishes a subsequent tender notice for the contract, we will also out of courtesy notify any suppliers who submitted a response to this notice. Interested suppliers are required to visit the project on Procontract to complete the response document to advise Orbit of their interest in this upcoming procurement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066144
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019091-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

71 - Architectural, construction, engineering and inspection services

CPV Codes

31600000 - Electrical equipment and apparatus

71355000 - Surveying services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
18 Mar 2026Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 16 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORBIT GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV3 2SU
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England)
Local Authority
Coventry
Electoral Ward
Wyken
Westminster Constituency
Coventry East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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