Littlehampton Town Council Christmas Illuminations Tender

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    "id": "ocds-h6vhtk-06621f-2026-03-19T16:56:27Z",
    "date": "2026-03-19T16:56:27Z",
    "ocid": "ocds-h6vhtk-06621f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBRX-4153-XDZL",
            "name": "Littlehampton Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBRX-4153-XDZL"
            },
            "address": {
                "streetAddress": "Manor House, Church Street",
                "locality": "Littlehampton",
                "postalCode": "BN17 5EW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "contactPoint": {
                "name": "Lucy Hall",
                "email": "lhall@littlehampton-tc.gov.uk",
                "telephone": "+441903732063"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.littlehampton-tc.gov.uk/",
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    "buyer": {
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        "name": "Littlehampton Town Council"
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    "tender": {
        "id": "ocds-h6vhtk-06621f",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Littlehampton Town Council Christmas Illuminations Tender",
        "description": "The Council requires a Christmas illuminations contractor to provide Christmas lights to Littlehampton Town Centre and Wick High Street. Littlehampton Town Council are inviting tenders for the provision of services in respect of the supply, installation, maintenance, removal and storage of leased Christmas lights and decorations annually. The successful contractor will be responsible for providing this service, liaising closely with the Community Engagement and Development team. The council is open to new suggestions for Christmas illuminations and looking for the 'WOW' factor. Essential requirements Location Item High Street Swags x15, 3D shapes X2, Christmas Tree x1 Surrey Street Swags x6 Beach Road Swags x8 Anchor Springs Store fronts , lights in street tree x1 Arundel Road Store fronts (covers 3 shops and then 2 shops) or lampposts (4 potentially), suggestions welcomed East Street Suggestions welcomed Duke Street Lights in street trees x3 The Arcade Swag lights x5 Franciscan Way Lamppost wraps x5 Wick Shopping Area Lamppost wraps x7 and lights in street tree x2 See uploaded document ' Christmas Illuminations Invitation to Tender 2026 to 2028' for full details. Attend the Littlehampton Town Centre Christmas Lights Switch on event each year to coordinate the switching on of the lights. Attend the Wick Christmas Lights Switch on event each year. The contractor is required to install the Christmas Lights two weeks before the Christmas Lights Switch on event which will happen on 21 November 2026. 2027 and 2028 to be confirmed. It is preferred the lights are not installed before Remembrance Sunday. The total maximum budget for three years is PS70,500 All clarification is to be processed through Find a Tender / tenders@littlehampton-tc.gov.uk and will be shared with all prospective bidders to ensure an open and transparent process. Site visits are to be arranged by appointment with the listed contact. If you would like to meet with us or make a site visit, please call 01903 732063 and ask for Lucy Hall or e-mail lhall@littlehampton-tc.gov.uk Closing date Sunday 29 March 2026",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31522000",
                        "description": "Christmas tree lights"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31523000",
                        "description": "Illuminated signs and nameplates"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51000000",
                        "description": "Installation services (except software)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
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                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 84600,
            "amount": 70500,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Tender submissions by email All tender submissions should be sent to tenders@littlehampton-tc.gov.uk please note this inbox will not be viewed until the tenders are opened according to the timetable in section 1.5. Additionally, there won't be receipt confirmations sent via email. Tender submissions sent by post All tender submissions by post should be sent in a plain sealed envelope which should bear the word \"Tender\" followed by Christmas Illuminations but shall not bear any name or mark indicating the sender. The envelopes will remain the custody of the Town Clerk until the appointed time of opening. The Manor House, Church Street, Littlehampton, West Sussex, BN17 5EW",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-03-29T23:59:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-23T23:59:00Z"
        },
        "otherRequirements": {
            "reservedParticipation": [
                "smeVcse"
            ],
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
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                }
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        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 84600,
                    "amount": 70500,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "awardCriteria": {
                    "description": "To ensure best value, the weighting of each section is as follows: - Price 80% - Added value 20% Examples of Added Value would be areas such as: Offering other practical enhancements that contribute to the smooth delivery of high-quality, Christmas illuminations or anything else you think would bring value to the Council."
                }
            }
        ],
        "documents": [
            {
                "id": "A-12864",
                "documentType": "biddingDocuments",
                "description": "Appendix 1 Christmas Lights Map",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12864",
                "format": "application/pdf"
            },
            {
                "id": "A-12865",
                "documentType": "biddingDocuments",
                "description": "Appendix 2 Previous Christmas Illuminations and inspiration",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12865",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-12866",
                "documentType": "biddingDocuments",
                "description": "Appendix 3 Floor power points in Littlehampton's High Street",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12866",
                "format": "image/png"
            },
            {
                "id": "A-12867",
                "documentType": "biddingDocuments",
                "description": "Appendix 4 Town Centre Photos",
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            },
            {
                "id": "A-12868",
                "documentType": "biddingDocuments",
                "description": "Appendix 5 Building fixings locations",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12868",
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            },
            {
                "id": "A-12869",
                "documentType": "biddingDocuments",
                "description": "Appendix 6 Festoon lighting catenary wire specifications",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12869",
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            {
                "id": "A-12870",
                "documentType": "biddingDocuments",
                "description": "Appendix 7 Additional 3D shape location",
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                "datePublished": "2026-03-04T13:56:34Z",
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            {
                "id": "A-13450",
                "documentType": "biddingDocuments",
                "description": "Answers to questions which have been asked.",
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                "description": "Questions and Answer document has been added."
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                "description": "Updated document on questions and answers."
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