Planning

Preliminary Market Engagement for a fire alarm support contractor

SWINDON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Mar 2026 at 15:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council is in the planning stage of a public procurement process, focused on procuring services for the maintenance of fire alarm systems across high-risk buildings within its jurisdiction. The tender titled "Preliminary Market Engagement for a Fire Alarm Support Contractor" is aimed at the industry category of fire-alarm systems and fire-alarm system installation work. This initiative is to ensure responsive and scheduled maintenance of fire alarms in 15 Housing and Corporate properties, along with support for in-house electricians in approximately 80 other properties. Located in Swindon, UKK14, the procurement will comply with BS EN 5839 standards. Inviting contributions to the preliminary market engagement exercise, Swindon Borough Council seeks insights into market interest and project aspects such as contract length and capacity. The engagement exercise is set to close at 15:00 on 19th March 2026, with potential contracts commencing from 1st October 2026 through to 30th September 2029.

This procurement process offers promising opportunities for businesses specialising in fire-alarm systems, installation work, and repair and maintenance services. Companies proficient in quickly attending to system faults, ideally within a 4-hour timeframe, and providing both scheduled and urgent maintenance work would find this tender appealing. The prospective contract, valued at up to £900,000 GBP, presents growth potential for firms capable of delivering high-standard services in compliance with regulatory requirements. Given the geographical focus on Swindon and the extended duration of the contract, registered suppliers on ProContract, especially those positioned to offer specialist support and objective market insights, are well-suited to compete effectively in this procurement process.

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Notice Information

Notice Title

Preliminary Market Engagement for a fire alarm support contractor

Notice Description

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled quarterly, biannual and annual maintenance of its high-risk buildings Fire Alarm systems within 15 Housing and Corporate properties and specialist support to our own in-house electricians within approximately 80 Housing and Corporate properties. The council intends on tendering a service contract complying with BS EN 5839 which would also include quarterly, biannual and annual maintenance visits and repairing any fire alarm systems as and when required, which may include new replacements to replace obsolete systems. Any reported fault between 8am-5pm to a fire alarm system must be attended with the same day (ideally 4 hours) or at an agreed time and date with the contract administrator. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: - ? Market Interest ? Contract Length ? Capacity ? Timescales. To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. This preliminary market engagement exercise will close 15:00 19th March 2026, following this all responses will be reviewed by Swindon Borough Council.

Planning Information

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled quarterly, biannual and annual maintenance of its high-risk buildings Fire Alarm systems within 15 Housing and Corporate properties and specialist support to our own in-house electricians within approximately 80 Housing and Corporate properties. The council intends on tendering a service contract complying with BS EN 5839 which would also include quarterly, biannual and annual maintenance visits and repairing any fire alarm systems as and when required, which may include new replacements to replace obsolete systems. Any reported fault between 8am-5pm to a fire alarm system must be attended with the same day (ideally 4 hours) or at an agreed time and date with the contract administrator. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -  Market Interest  Contract Length  Capacity  Timescales. To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. This preliminary market engagement exercise will close 15:00 19th March 2026, following this all responses will be reviewed by Swindon Borough Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066257
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019594-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
19 Mar 20264 days to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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