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SPS-02223 Fully Managed Vending Services for SPS

Scottish Prison Service

This public procurement record has 2 releases in its history.

Tender

18 Sep 2026 at 15:05

Tender Notice
Planning

06 Mar 2026 at 11:49

Planning Notice
Summary of the contracting process

The Scottish Prison Service is procuring a fully managed vending service for staff and visitors across its estate. The service covers vending machines for hot drinks, cold drinks, snacks and confectionery, with fresh-food machines available where individual sites require them. The appointed supplier will stock and replenish products, clean and maintain hygiene, provide technical upkeep and repairs, and carry out service visits at frequencies agreed with each site. Delivery locations are 14 publicly operated prisons across Scotland, two Community Custody Units in Glasgow and Dundee, Scottish Prison Service headquarters in Edinburgh, SPS College in Falkirk and the Central Stores facility in Fauldhouse. The main procurement category is goods, specifically vending machines and associated managed services.

The procurement reached tender: the Scottish Prison Service invited offers through an open procedure. Bids were to be submitted electronically in English, with no variants permitted. The tender deadline was 20 October 2026 at 2pm, when bid opening and the award period were scheduled to begin. The contract duration is 1,440 days, with a renewal option described as 36. Bids must remain valid for 60 days. Evaluation gives 30% weight to technical quality and 70% to price. The contract is a single lot covering the estate-wide service, and the procurement is intended to recur, with a further process described for July 2033. The opportunity is covered by the Government Procurement Agreement.

This opportunity suits vending operators able to provide a genuinely end-to-end service across a dispersed, secure public-sector estate. Suppliers should be able to install or operate vending equipment, maintain reliable stock levels, replenish a broad range of refreshments and provide regular site visits across prisons, custody units, offices, a college and a stores facility. Strong technical capability is needed for routine maintenance, fault diagnosis and repairs, alongside robust cleaning and hygiene procedures. The service must support healthier choices aligned with NHS Healthy Living Award criteria, so suppliers with suitable product ranges and experience promoting healthier vending provision will be well placed. The scale and spread of the locations favour businesses with established field-service coverage, logistical capacity and experience managing multiple sites under agreed service arrangements.

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Notice Information

Notice Title

SPS-02223 Fully Managed Vending Services for SPS

Notice Description

The SPS provides a fully managed vending service across its entire estate. This service offers staff and visitors convenient access to a range of refreshments, including hot drinks, cold drinks, snacks, and confectionery. In addition, sites can opt to include fresh-food vending machines where required. All vending provision is aligned with the NHS Healthy Living Award criteria, ensuring healthier choices are available and promoted. The appointed supplier is responsible for the full operation of each machine. This includes: -Regular stocking and replenishment of products; -Routine cleaning and hygiene maintenance; -Technical upkeep, repairs, and general maintenance; and -Service visits at a frequency agreed with each individual site.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: 36

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0663fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088776-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42933000 - Vending machines

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20263 days ago
Submission Deadline
20 Oct 20264 weeks to go
Future Notice Date
1 May 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
July 2033

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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