Tender

NDSC-1635 Communal electrical and Fire safety Service and Maintenance Contract fro Newark & Sherwood District Council

NEWARK AND SHERWOOD DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

06 Mar 2026 at 13:03

UK4 - Tender Notice
Summary of the contracting process

Newark and Sherwood District Council is undertaking a tender process for a Communal Electrical and Fire Safety Service and Maintenance Contract. Covering procurement in Newark and the surrounding areas, the contract involves servicing 129 sites with specific services such as electrical installation condition reports, fire alarm panels, and renewable energy solutions. The tender is classified under repair and maintenance services for electrical and mechanical building installations. Managed by Welland Procurement, the tender followed an open procedure in accordance with the Procurement Act 2023. Key dates include the tender period ending on 2nd April 2026, with the contract anticipated to start on 1st May 2026 for an initial four-year period, with the option to extend by 11 months based on performance reviews.

This tender presents significant opportunities for businesses in the building maintenance and service sector, particularly those specialising in electrical and fire safety services. With an estimated budget of £1.4 million excluding VAT, businesses with expertise in communal area services, compliance checks, and advanced energy systems can find growth opportunities by competing in this process. The contract stipulates the use of BAFE accredited engineers and prioritises direct employment, offering established firms the chance to partake in a substantial public sector contract. Small Medium Enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) are encouraged to apply, thus expanding competitive entry for diverse businesses in the market.

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Notice Information

Notice Title

NDSC-1635 Communal electrical and Fire safety Service and Maintenance Contract fro Newark & Sherwood District Council

Notice Description

Newark and Sherwood District Council (NSDC) wishes to invite tenders from suitably qualified contractors for the delivery of Communal electrical and Fire safety Service and Maintenance Contract. Newark and Sherwood District Council is the largest district council in Nottinghamshire covering an area of 251.5 square miles having an estimated population of 122,000. The district is predominantly rural with some large forestry plantations, the ancient Sherwood Forest, and the towns of Newark on Trent, Southwell, and Ollerton. The towns and villages in the west of the district are former coal mining villages. Newark on Trent and Balderton form the largest urban concentration. Newark and Sherwood District Council require all managed communal areas to undergo electrical biased checks and to have accredited BAFE engineers to fulfil its responsibilities as a landlord. The contractor will undertake all work through directly employed staff and NSDC will only permit the use of specialized sub-contractors upon their approval. At NSDC's discretion the contractor may be requested to attend NSDC managed properties not listed within the pricing schedule. The contractor is to deliver the service on behalf of NSDC for circa 129 sites for: * Electrical installation condition reports * Fire Alarm Panels * Fire Detection Systems * Emergency Lighting * Renewables - Solar PV, Invertors, Battery Storage, Charge points etc. * Portable appliance testing -PAT * Lightening Protection * Roller Shutter Doors * Automated Doors * Fire Dampers * Sprinkler and Misting System * Automatic Opening Ventilation -AOV's * Emergency Voice Communication Systems (EVCs) * Fire Extinguisher and ancillaries (Fire blankets) * Evacuation chairs Further information can be obtained in the tender documentation within this tender pack. Contract Duration The anticipated contract start date is 1st May 2026. The contract will be in place for an initial period of four (4) years, with the option to extend for a further period of 11 months, subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed. Estimated Budget The budget for this contract is estimated in the region of PS1,400,000 excluding VAT in total. Contract Terms The Contractor will operate under the conditions of the JCT Measured Term Contract 2016 with Amendments. Procurement Procedure Open procedure in accordance with Procurement Act 2023 This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at http://wellandprocurement.org.uk/ Tender documents can be found at: Link to procurement portal: https://www.eastmidstenders.org/ Project ID: DN809109

Lot Information

Lot 1

Renewal: Extension is subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066423
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020379-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20261 weeks ago
Submission Deadline
2 Apr 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2026 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWARK AND SHERWOOD DISTRICT COUNCIL
Additional Buyers

WELLAND PROCUREMENT

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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