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NDSC-1635 Communal electrical and Fire safety Service and Maintenance Contract fro Newark & Sherwood District Council

Newark & Sherwood District Council

This public procurement record has 3 releases in its history.

Award

30 Jun 2026 at 09:06

UK7 - Contract Details Notice
Award

20 Apr 2026 at 12:55

UK6 - Contract Award Notice
Tender

06 Mar 2026 at 13:03

UK4 - Tender Notice
Summary of the contracting process

This procurement process, initiated by Newark and Sherwood District Council in conjunction with Welland Procurement, focuses on a comprehensive service and maintenance contract for communal electrical and fire safety systems. Serving the largest district council in Nottinghamshire, UK, this contract covers the region including towns such as Newark on Trent, Southwell, and Ollerton among others. The procurement, conducted via an open procedure aligned with the Procurement Act 2023, has reached the award stage with a focus on services, and the primary supplier being ABCA Systems Limited. The contract, spanning four years from 1st May 2026 with a potential extension of 11 months, involves maintaining and servicing various systems across approximately 129 sites. The estimated budget for this project is around £1,400,000, operating under the JCT Measured Term Contract 2016 with amendments.

The tender presents substantial opportunities for business growth, particularly for companies specialising in electrical and fire safety systems. Businesses adept in handling large-scale service contracts and possessing expertise in areas such as electrical installations, fire alarms, and emergency lighting will find this tender particularly fitting. Accredited BAFE engineers and contractors operating with directly employed staff, while maintaining the capability to work with approved sub-contractors, would be ideally suited for this contract. Furthermore, the focus on renewables and advanced installations like solar PV and automated doors highlights the potential for innovative enterprises to contribute significantly to this project. The procurement allows bids from SMEs and VCSEs, promoting a diverse range of business opportunities.

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Notice Information

Notice Title

NDSC-1635 Communal electrical and Fire safety Service and Maintenance Contract fro Newark & Sherwood District Council

Notice Description

Newark and Sherwood District Council (NSDC) wishes to invite tenders from suitably qualified contractors for the delivery of Communal electrical and Fire safety Service and Maintenance Contract. Newark and Sherwood District Council is the largest district council in Nottinghamshire covering an area of 251.5 square miles having an estimated population of 122,000. The district is predominantly rural with some large forestry plantations, the ancient Sherwood Forest, and the towns of Newark on Trent, Southwell, and Ollerton. The towns and villages in the west of the district are former coal mining villages. Newark on Trent and Balderton form the largest urban concentration. Newark and Sherwood District Council require all managed communal areas to undergo electrical biased checks and to have accredited BAFE engineers to fulfil its responsibilities as a landlord. The contractor will undertake all work through directly employed staff and NSDC will only permit the use of specialized sub-contractors upon their approval. At NSDC's discretion the contractor may be requested to attend NSDC managed properties not listed within the pricing schedule. The contractor is to deliver the service on behalf of NSDC for circa 129 sites for: * Electrical installation condition reports * Fire Alarm Panels * Fire Detection Systems * Emergency Lighting * Renewables - Solar PV, Invertors, Battery Storage, Charge points etc. * Portable appliance testing -PAT * Lightening Protection * Roller Shutter Doors * Automated Doors * Fire Dampers * Sprinkler and Misting System * Automatic Opening Ventilation -AOV's * Emergency Voice Communication Systems (EVCs) * Fire Extinguisher and ancillaries (Fire blankets) * Evacuation chairs Further information can be obtained in the tender documentation within this tender pack. Contract Duration The anticipated contract start date is 1st May 2026. The contract will be in place for an initial period of four (4) years, with the option to extend for a further period of 11 months, subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed. Estimated Budget The budget for this contract is estimated in the region of PS1,400,000 excluding VAT in total. Contract Terms The Contractor will operate under the conditions of the JCT Measured Term Contract 2016 with Amendments. Procurement Procedure Open procedure in accordance with Procurement Act 2023 This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at http://wellandprocurement.org.uk/ Tender documents can be found at: Link to procurement portal: https://www.eastmidstenders.org/ Project ID: DN809109

Lot Information

Lot 1

Renewal: Extension is subject to satisfactory performance and an annual review by the Council. Please note that extension option are not in any way guaranteed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066423
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061011-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
£1,400,000 £1M-£10M
Contracts Value
£1,400,000 £1M-£10M

Notice Dates

Publication Date
30 Jun 20262 months ago
Submission Deadline
2 Apr 2026Expired
Future Notice Date
Not specified
Award Date
16 Apr 20265 months ago
Contract Period
25 Jun 2026 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newark & Sherwood District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Supplier Information

Number of Suppliers
1
Supplier Name

ABCA Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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