Notice Information
Notice Title
FTS052 Cleaning Services - Inverness Campus
Notice Description
HIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus. The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years).
Lot Information
Lot 1
The services required include cleaning and housekeeping, day cleaning and periodic cleaning services. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The Contract may be modified for reasons including but not limited to (and are regardless of monetary value): -Re-purposing of areas and/or change of furniture/layout of area result in increased/decreased services or change of cleaning tasks; -Changes in occupancy level that require increased or reduced services, for example third party tenants occupying or vacating space, number of employees based in the office; -Change in any lease agreements requiring increased or reduced services or resulting in no further services required e.g. relocation, building closure, tenant procuring cleaning services directly; -Services required at additional buildings/sites within Inverness Campus and/or areas/zones in a building e.g. services required in Suite F2; -Services required at a different building e.g. HIE moves to another office within the local area; -Requests from occupiers or tenants to increase or decrease service provision, including number of days and number of hours required; -Ad-hoc cleaning required in excess of the indicative number of hours per annum stated in the Pricing Schedule -Increase or decrease tasks to meet additional hygiene measures and/or pandemic restrictions/public health emergency; -Addition or removal of buildings within Inverness Campus e.g. via (partial) sale of building; -Changes in building zone boundaries resulting e.g. in re-apportionment of costs. -Removal of services if no longer needed; -Addition/removal of tasks which also may result in increase/decrease in number of days/hours of services required; -Changes to task frequencies and/or cleaning schedules; -Reapportionment of cleaning hours between sites; -Changes to HIE's available budget to deliver these services; -Change of the intended usage of building areas; -Change in requirements to accommodate temporary works to the building; -Change of occupancy levels require more or less consumables. In these situations, HIE will agree a price variation based on the pricing submitted as part of your bid, for example, if we remove a site, then HIE's cost per year will reduce by the cost associated in your submitted Pricing Schedule for that site. Modifications may result in the overall contract value being lower or higher than stated in the contract notice/contract award notice which includes HIE's estimate at the time of tendering.
Renewal: The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the T&Cs, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0666f0
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/051183-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
90900000 - Cleaning and sanitation services
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911300 - Window-cleaning services
90919000 - Office, school and office equipment cleaning services
90919200 - Office cleaning services
Notice Value(s)
- Tender Value
- £498,000 £100K-£500K
- Lots Value
- £498,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £451,241 £100K-£500K
Notice Dates
- Publication Date
- 1 Jun 20263 months ago
- Submission Deadline
- 13 Apr 2026Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Highlands and Islands Enterprise
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Postcode Area
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.